PRESENTATION%20TO%20THE%20PORTFOLIO%20COMMITTEE%20ON%20HOME%20AFFAIRS

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PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME
AFFAIRS

• PRESENTED BY MONDE MAQULA
• PROVINCIAL MANAGER KWAZULU-NATAL
• 13 MARCH 2007

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TABLE OF CONTENTS
Background about the Province
Introduction
Introduction (Continue)
Structure of offices in KZN
Structure of offices in KZN (Continue)
Ports of entry in KZN
Operational Hours at Ports of Entry
Staff compliment, funded posts and vacancies
Plan to fill the vacant funded posts
Plan to fill the vacant funded post (continue)
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TABLE OF CONTENTS
Establishment of NIB in KZN
Immigration Components
Staffing levels at Immigration Offices
Deportation statistics
Temporary Residence Permits
Permanent Residence Applications
Refugee Backlog Office
Mobile Units and their location
DHA offices owned by DPW, Dept of Justice and Privately owned. Leased
Stakeholder Interaction
Service Delivery Plan
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TABLE OF CONTENTS
Challenges
Disciplinary cases
Corruption and Fraud
Security at Offices
Security at Offices (continue)
Security at Office (continue)
Budget
Reason for under spending
Summary
Thank you
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BACKGROUND ABOUT THE PROVINCEKwaZulu-Natal has
the 2nd largest population in the Republic,
totaling 9.4 million. ( 21 of SA population of
44 million)
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INTRODUCTION

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 1)Home Affairs offices to be established
• Umlazi - On 16 March 2006 approved the
  structure of KZN. The approved structure caters
  for a Regional Office to be established in Umlazi
  with a staff establishment of 70. The office to
  be created in Umlazi has been identified to be
  the model office in KZN. The needs assessment
  for Regional Office Umlazi was approved by the
  Accounting Officer of the DHA on 8 August 2006.
  The approved needs assessment reflects a total
  assignable area of 1520m. Since this office has
  been identified to be the model office of KZN,
  the office will be a State Owned constructed
  building. The Directorate Asset Management has
  submitted a request to the National Department of
  Public Works (NDPW) to register the construction
  of the Regional Office Umlazi as a Capital
  Project. Once this project has been registered,
  the NDPW will conduct a cost projection and then
  only will the Directorate Asset Management apply
  for funding to National Treasury. In the
  interim, orders have been placed for the
  following equipment for RO Umlazi x1 Safe x1
  Cash register x1 Photocopier x1 Shredder and
  x1 Fax machine.

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• Home Affairs offices to be established
• KwaMashu - According to the approved structure
  of KZN, a District Office must be established in
  KwaMashu. The approved establishment for the
  District Office KwaMashu totals 10. The needs
  assessment for District Office KwaMashu has been
  approved by the Accounting Officer of DHA on 27
  December 2006. The approved needs assessment
  reflects a total assignable area of 490m.
  Funding to to acquire suitable office
  accommodation has been available by DHA and
  transferred to the National Department of Public
  Works. The NDPW is following the negotiated
  strategy to obtain suitable office accommodation.
  The NDPW is presently trying to locate suitable
  sites in KwaMashu for viewing. No sites has been
  made available by NDPW for viewing. This matter
  was addressed at our last monthly with NDPW. In
  the interim, orders have been placed for the
  following equipment for DO KwaMashu, x1 Cash
  Register x1 Photocopier and x1 Fax machine.

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 2)Proper permanent office building should be
  built at
• Durban Harbour - After visit by Portfolio
  Committee to Durban Harbour, Needs Assessment
  completed by Durban Regional Representative for
  sourcing of new accommodation and was forwarded
  to Head Office.
• DG approved and signed needs assessment. National
  Public Works Department tasked to source
  accommodation.
• Mr Clinton Heinmann ( Chairperson of BCOCC
  Development Committee in Pretoria was mandated to
  source accommodation.
• Mr Heinmann indicated that he was at first
  looking at vacant State Owned Buildings or State
  owned buildings to soon become vacant for
  occupation, in around Durban Harbour.
• In November 2006, Mr Heinmann indicated that the
  State owned building at 190 Point Rd, currently
  occupied by the Department of Agriculture, which
  is near the entrance to the Harbour at Point Road
  would become available in January 2007.
• In January 2007, advised by Mr Heinmann that
  Department of Agriculture not moving from
  premises.
• Mr Heinmann currently trying to source ground
  floor accommodation for the Durban Harbour
  component.
• No progress thus far.

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 3)Harbour Office should be computerised and
  linked to the main frame of the Department. This
• office should also be provided with vehicles -
  To link the present Harbour Office with the Main
  Frame of the Department, cabling at a cost of R
  100 000-00 has to purchased. This was not
  feasible to purchase the cabling, in view of the
  rent free accommodation provided by the National
  Ports Authority ( NPA ) was of a temporary
  nature. In view of the rent free accommodation
  provided by the National Ports Authority, the
  Immigration Component at Durban Harbour had been
  relocated to premises within the Harbour on 3
  occasions within the last 5 years. The NPA at the
  time also indicated that it was not feasible for
  the Department of Home Affairs to spend such
  amounts on cabling, when the accommodation
  provided to the Immigration component is of a
  temporary nature. As an interim measure, a modum
  was connected to one of the two computers
  provided to the Harbour component, which enabled
  the Harbour Component to access e-mails and link
  up to the Main Frame of the Department. This
  modum mal-functioned shortly thereafter and has
  since been, not been functioning. The IT Manager
  in the Province had tried on numerous instances
  to locate the problem, but was unsuccessful.
• In respect of the vehicles, the Harbour component
  has currently 3 vehicles allocated to them.

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 4)The Department should employ more Immigration
  Officials at Durban International Airport and
• Durban Harbour
• Current Establishment for Airport / Harbour -2 x
  Chief/Control Immigration Officers based at the
  Harbour
• 2 x Chief/ Control Immigration Officers based at
  the Airport ( One official currently suspended )
• 12 x Immigration Officers rotated on shifts to
  perform duties between Airport and Harbour
• 2 x Trainee Immigration Officers appointed in
  January 2007 at Airport, currently on training
• 2 x Trainee Immigration Officers Posts for Durban
  Harbour have been already advertised.
• 3 x Trainees having completed their training have
  been charged with misconduct and dismissed ( 1 x
  Harbour staff and 2 x Airport staff ) during
  2006.
• The current staff establishment for the Harbour
  and Airport is insufficient, taking into account
  the Harbour is a 24 hour port and the Airport
  operates from 05H00 to 22H00 daily. Despite only
  having to deal with one International Flight from
  overseas, numerous scheduled and unscheduled
  Cross Border flights use this Airport on a daily
  basis.

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• For the Airport and the Harbour to currently
  function independently of each other, the ideal
• establishment would be as follows
• Durban Harbour
• To cover a 24 hour operations, which also
  entails officials having their off days and staff
  available to cover off days and weekends, the
  following is envisaged.
• 4 x chief/control Immigration officers ( one
  to supervise each shift )
• 14 x Immigration Officers
• 1 x Admin Clerk
• Durban International Airport
• To cover the shifts at the Airport during the
  week, which also entails officials having their
  days off and staff available to cover off days
  and weekends, the following is envisaged.
• 2 x chief/control Immigration Officers
• 16 x Immigration Officers
• 1 x Admin clerk

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 5)The Department should look at the possibility
  of filling all vacant funded posts
• 110 funded posts are still vacant due to the
  delays experienced of Job Evaluation.
• 6)The Department should provide staff with
  nametags
• 90 of officials in KZN have DHA nametags and
  the remaining 10 are using office printed
  nametags.
• 7)There is a need for the Department to look at
  the problem of corruption including illegal
  marriages
• A number of DHA officials have been arrested and
  there is still a challenge of marriages outside
  DHA
• e.g. Ministers of Religion
• 8)Management should recognise the labour forum at
  the Durban Office and address issues affecting
• staff
• Meetings are held regularly between the
  Provincial Manager and Labour Forums and between
  Management
• and Labour Forums to discuss issues of mutual
  concerns

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 9)Management should have programmes of meeting
  and feedback to staff
• Meetings are taking place between management,
  supervisors and staff every Monday in various
• Offices
• 10)Additional secure garage for vehicles should
  be built in Scottburgh Home Affairs Office
• During the time the Portfolio Committee visited
  the Scottburgh office, it was noted that the
  office have two
• government vehicles, but only one lock up garage.
  Subsequently both these vehicles have been
  written off
• and have not as yet been replaced. The DO
  Scottburgh is currently utilizing a vehicle from
  Regional Office
• Ugu (Port Shepstone). A new needs assessment was
  done and submitted.
• 11)All Home Affairs offices should be provided
  with security for 24 hours
• 90 of offices in KZN have 24 hour security
  (including security guards)

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INTRODUCTION continue

• RESPONSE TO THE REPORT OF THE PORTFOLIO COMMITTEE
  ON HOME AFFAIRS ON
• AN OVERSIGHT VISIT TO KZN PROVINCE 25 TO 27
  AUGUST 2005
• 12)The Department should come up with programmes
  and activities to boost the moral of staff
• The Province is having the following programmes
  to boost the moral of staff
• Teambuilding days
• Sport activities
• Choir
• 13)An efficient and effective management
  structure should be put in place to deal with
  problems at
• the Ethekwini Office
• Ongoing changes have been made and are still
  being made at Regional Office Ethekwini to
  discuss the
• issue of Management

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STRUCTURE OF OFFICES IN KZN
PROVINCIAL MANAGERS OFFICE PROVINCIAL MANAGERS OFFICE PROVINCIAL MANAGERS OFFICE PROVINCIAL MANAGERS OFFICE PROVINCIAL MANAGERS OFFICE
AREA MANAGER SOUTH AREA MANAGER SOUTH AREA MANAGER SOUTH AREA MANAGER SOUTH AREA MANAGER SOUTH
REGIONAL OFFICE ETHEKWINI (DURBAN) ETHEKWINI (DURBAN) ETHEKWINI (DURBAN) ETHEKWINI (DURBAN)
DISTRICT OFFICE PROSPECTON KWADUKUZA PINETOWN TONGAAT
SERVICE POINTS UMLAZI MAPUMULO CHATSWORTH BAMSHELA
UMBUMBULU SUNDUMBILI CLERMONT MPCC NDWEDWE
MPUMALANGA
HOSPITALS PRINCE MSHIYENI MAHATMA GANDI
PORTS OF ENTRY DURBAN HARBOUR DURBAN HARBOUR DURBAN HARBOUR DURBAN HARBOUR
DURBAN INTERNATIONAL AIRPORT DURBAN INTERNATIONAL AIRPORT DURBAN INTERNATIONAL AIRPORT DURBAN INTERNATIONAL AIRPORT
Umlazi and Ndwedwe offices have been earmarked as Regional Offices Mapumulo, Chatsworth, Umbumbulu and Mpumalanga Offices have been earmarked as District Offices Umlazi and Ndwedwe offices have been earmarked as Regional Offices Mapumulo, Chatsworth, Umbumbulu and Mpumalanga Offices have been earmarked as District Offices Umlazi and Ndwedwe offices have been earmarked as Regional Offices Mapumulo, Chatsworth, Umbumbulu and Mpumalanga Offices have been earmarked as District Offices Umlazi and Ndwedwe offices have been earmarked as Regional Offices Mapumulo, Chatsworth, Umbumbulu and Mpumalanga Offices have been earmarked as District Offices Umlazi and Ndwedwe offices have been earmarked as Regional Offices Mapumulo, Chatsworth, Umbumbulu and Mpumalanga Offices have been earmarked as District Offices
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STRUCTURE OF OFFICES IN KZN
AREA MANAGER SOUTH Continue AREA MANAGER SOUTH Continue AREA MANAGER SOUTH Continue AREA MANAGER SOUTH Continue
REGIONAL OFFICE UGU (PORT SHEPSTONE) UGU (PORT SHEPSTONE) UGU (PORT SHEPSTONE)
DISTRICT OFFICE SCOTTBURGH KOKSTAD IXOPO
SERVICE POINTS EMZUMBE MAPUMULO HIMEVILLE
EZINGOLWENI VULAMEHLO MPCC MATATIELE PUNGASHE
HARDING UMZIMKHULU
NYANDEZULU MPCC
HOSPITALS PORT SHEPSTONE PROVINCIAL PORT SHEPSTONE PROVINCIAL PORT SHEPSTONE PROVINCIAL
MURCHINSON PROVINCIAL MURCHINSON PROVINCIAL MURCHINSON PROVINCIAL
Himeville and Umzimkhulu offices have been earmarked as District Offices Himeville and Umzimkhulu offices have been earmarked as District Offices Himeville and Umzimkhulu offices have been earmarked as District Offices Himeville and Umzimkhulu offices have been earmarked as District Offices
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STRUCTURE OF OFFICES IN KZN
AREA MANAGER NORTH AREA MANAGER NORTH AREA MANAGER NORTH AREA MANAGER NORTH
REGIONAL OFFICE UTHUNGULU (RICHARDS BAY) UTHUNGULU (RICHARDS BAY) UTHUNGULU (RICHARDS BAY)
DISTRICT OFFICE MTUBATUBA EMPANGENI ESHOWE
SERVICE POINTS HLABISA ENSELENI
EZIKAWENI KWAMSANE
INGWAVUMA
HLUHLUWE
UBOMBO
KWANGWANASE
MBAZWANA MPCC
HOSPITALS NGWELEZANA PROVINCIAL NGWELEZANA PROVINCIAL NGWELEZANA PROVINCIAL
WAR MEMORIAL WAR MEMORIAL WAR MEMORIAL
PORTS OF ENTRY GOLELA GOLELA GOLELA
ONVERWACHT ONVERWACHT ONVERWACHT
KOSI BAY KOSI BAY KOSI BAY
Hlabisa, Ingwavuma and Hluhluwe have been earmarked as District Offices Hlabisa, Ingwavuma and Hluhluwe have been earmarked as District Offices Hlabisa, Ingwavuma and Hluhluwe have been earmarked as District Offices Hlabisa, Ingwavuma and Hluhluwe have been earmarked as District Offices
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STRUCTURE OF OFFICES IN KZN
AREA MANAGER NORTH Continue AREA MANAGER NORTH Continue
REGIONAL OFFICE AMAJUBA (NEWCASTLE)
DISTRICT OFFICE LADYSMITH
SERVICE POINTS BERGVILLE
DUNDEE DUKUZA
MADADENI WEENEN
NQUTU ESTCOURT
UTRECHT
EMONDLO
LOUWSBURGH NTABAMHLOPHE MPCC
REGIONAL OFFICE ZULULAND
DISTRICT OFFICE VRYHEID
SERVICE POINTS PONGOLA
BABANANGO
MAHLABATINI
NKANDLA
NONGOMA
MELMOTH
Dundee, Nqutu, Estcourt, Pongola, Nkandla, Nongoma and Melmoth have been earmarked as District Offices Dundee, Nqutu, Estcourt, Pongola, Nkandla, Nongoma and Melmoth have been earmarked as District Offices
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STRUCTURE OF OFFICES IN KZN
AREA MANAGER NORTH Continue AREA MANAGER NORTH Continue
REGIONAL OFFICE UMGUNGUNDLOVU (PIETERMARITZBURG)
SERVICE POINTS RICHMOND
GREYTOWN
MSINGA
HOSPITALS EDENDALE PROVINCIAL
GREYS PROVINCIAL
PORTS OF ENTRY SANI PASS
BOESMANSNEK
Richmond, Greytown and Msinga have been earmarked as District Offices Richmond, Greytown and Msinga have been earmarked as District Offices
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PORTS OF ENTRY IN KZN

• Durban International Airport
• Durban Harbour
• Richards Bay Harbour
• Golela Border Post ( Borders with Swaziland )
• Onverwacht Border Post ( Borders with Swaziland )
• Kosi Bay Border Post ( Borders with Mozambique )
• Boesmansnek ( Manned by SAPS ( Borders with
  Lesotho
• Sani Pass ( Manned by SAPS( Borders with Lesotho)

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OPERATIONAL HOURS AT PORTS OF ENTRY
PORTS OF ENTRY OPERATIONAL HOURS
Durban International Airport 0500 to 2200
Durban Harbour 24 hours
Richards Bay Harbour 24 hours
Golela Border Post 0700 to 2200
Onverwacht Border Post 0800 to 1700
Kosi Bay Border Post 0800 to 1700
Boesmansnek 0800 1600
Sani Pass 0800 1600
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STAFF COMPLIMENT, FUNDED POSTS AND VACANCIES

• Approved staff establishment 1671
• Number of posts filled 537
• Number of funded vacant posts 110
• Number of unfunded vacant posts 1024

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PLAN TO FILL THE VACANT FUNDED POSTS

• During the 2007/08 Financial Year, the following
  posts will be filled
• A Office of the Provincial Manager
• x1DD - Provincial Co-ordination
• x1DD - Support Services
• x1DD - Internal Audit
• x1Senior State Accountant
• x1Communications Officer
• x2Personnel Practitioners
• x1Senior Training Officer
• x1Employee Wellness Practitioner
• x1Provision Admin Officer
• x1Legal Admin Officer
• x1Messenger / Driver
• x1Cleaner
• x1ASD - Corruption Investigation
• x1ASD - Corruption Prevention
• x1CAC

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PLAN TO FILL THE VACANT FUNDED POSTS

• B Office of Area Manager North
• x1 Director (Area Manager)
• x1 Secretary
• x1ASD
• x2AC
• x1 Cleaner
• x1 Messenger
• x1 DD (NIB)
• C Office of Area Manager South
• x1 Director (Area Manager)
• x1 Secretary
• x1ASD
• x1AC
• x1 Cleaner
• x1 Messenger/Driver
• x1 DD (NIB)

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PLAN TO FILL THE VACANT FUNDED POSTS

• D Posts for new offices to be established
• KwaMashu - X1 SAO x1 CAC x6 SAC/AC x1
  Security Officer x1 Cleaner
• Umlazi - x1 DD x1 ASD x2 SAO x2 AO x6
  CAC x32 AC/SAC x1 Chief Security Officer x2
  Security Officers x1 Messenger x2 Cleaner
• Phoenix - x1 SAO x1 AO x5 CAC x23
• Chatsworth - x1 ASD x1 SAO x1 AO x3 CAC
  x21 AC/SAC x1 Security Officer x1 Cleaner
• Ndwedwe x2 SAO, x2 AO x6 CAC, x32 AC/SAC
  x1 RIH/ASD x1 Communication Officer x3 Chief
  Imm Officer x14 Senior / Immigration officers
  x1 Chief Security Officer x2 Security Guard, x1
  Messenger, x2 Cleaner
• E Posts for offices to be upgraded from service
  point to district office
• Hluhluwe - x1 ASD x1 AO x2 CAC x3
  AC/SAC x1 Security Officer x1 Groundsman, x1
  Cleaner
• Estcourt x1 SAO x2 CAC x9 AC/SAC x1
  Security Officer x1 Cleaner
• Umzimkhulu - x1ASD x1SAO x1AO x3CAC
  x14AC/SAC x1Security Officer x1 Chief Imm
  Officer 5 Immigration Officers

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PLAN TO FILL THE VACANT FUNDED POSTS

• F IO, RSDO and RRO posts
• x1RSDO
• x1RRO
• x10 Chief/Control Immigration Officers
• x32 Immigration Officers
• G Fill posts at offices rolling out on-line
  registration at 28 Hospitals and 5 MPCCs
• H Fill posts at offices allocated a total of 16
  Mobile Trucks

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ESTABLISHMENT OF NIB IN KZN

• Approved Establishment for NIB in KZN 273 posts
• Total Funded Posts 82 posts
• Total Posts Filled 58 posts
• Total Funded Posts vacant 24 posts
• Total posts to be filled in the current financial
  year 24 posts
• Total posts unfunded 191 posts

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IMMIGRATION COMPONENTS

• Regional Offices Ethekwini
• Amajuba
• Umgungundlovu
• Ugu
• Uthungulu

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STAFFING LEVELS AT IMMIGRATION OFFICES

• Durban Harbour and Durban Int. Airport 18
• Golela Border Post 16
• Kosi Bay Border Post 4
• Onverwacht Border Post 4
• Richards Harbour and Inspectorate Component 10
• ( No separate establishment, staff rotate shifts
  from Harbour to Inspectorate )
• Permitting Office Ethekwini 6
• Uthungulu 2
• Ugu 2
• Umgungundlovu 4
• Amajuba 2
• Inspectorate Ethekwini 9
• Amajuba 2
• Umgungundlovu 6

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DEPORTATION STATISTICS
FEBRUARY 2007 FEBRUARY 2007 FEBRUARY 2007 FEBRUARY 2007
COUNTRY ADMITTED DEPORTED DIRECTLY DEPORTED THROUGH DDHF
Burundi 1 0 1
Lesotho 39 36 0
Malawi 88 0 70
Mozambique 46 33 0
Nigeria 1 0 1
Swaziland 3 2 1
Tanzania 80 0 52
Zimbabwe 24 0 14
TOTAL 282 71 139
TOTAL DEPORTATION EXPENDITURE R43 912.67 TOTAL DEPORTATION EXPENDITURE R43 912.67 TOTAL DEPORTATION EXPENDITURE R43 912.67 TOTAL DEPORTATION EXPENDITURE R43 912.67
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TEMPORARY RESIDENCE PERMITS
FEBRUARY 2007 FEBRUARY 2007
Balance from previous month 71
New applications received 891
Applications approved 871
Applications refused 0
Total carried over to new month 90
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PERMANENT RESIDENCE APPLICATIONS
FEBRUARY 2007 FEBRUARY 2007
Outstanding from pervious month 111
New applications 57
Finalized and forwarded to Head Office 39
Applications carried over to new month 129
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REFUGEE BACKLOG OFFICE

• Refugee Backlog Project
• Current Backlog outstanding 8361
• Backlog amounted to 11338 applications
• Majority of applications from DRC, Pakistan,
  Tanzania
• Zimbabwe and Bangladesh

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MOBILE UNITS AND THEIR LOCATION
NR REGISTRATION OFFICE WHERE SITUATED
1 GGC 085 G DO KwaDukuza
2 GGB 862 G DO Prospecton
3 GGB 086 G SP Umzumbe
4 GGB 332 G RO Amajuba
5 GGB 330 G MPCC Msinga
6 GGC 017 G SP Hluhluwe
7 TYS 921 GP DO Empangeni
8 GGB 013 G RO Umgungundlovu
9 GGB 324 G RO Zululand
10 GGB 850 G DO Vryheid
11 VGN379 GP DO Scottburgh
12 VJK 736 GP RO Uthungulu
13 VGJ 721 GP DO Vryheid
14 VHB 154 GP RO Umgungundlovu
15 VGN 383 GP RO Zululand
16 VGJ 719 GP DO Mtubatuba
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DHA OFFICES OWNED BY DPW, DEPT OF JUSTICE AND
PRIVATELY OWNED/LEASED
NO OF OFFICES LEASED NO OF OFFICES IN JUSTICE BUILDINGS NO OF OFFICES IN PROVINCIAL WORKS BUILDINGS NO OF OFFICES IN STATE OWNED BUILDINGS NO OF OFFICES IN SOCIAL WELFARE BUILDINGS
33 26 6 3 3
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STAKEHOLDER INTERACTION

• The Province works closely and have interactions
  with the following stakeholder
• The Premiers Office KZN Province
• Dept of Social Welfare and Population Development
• Dept of Health
• Dept of Education
• Dept of Justice
• Dept of Local Government and Traditional Affairs
• Dept of Public Works
• Local and District Municipalities
• Non Governmental Organizations
• Lawyers fro Human Rights
• IEC
• Public Service Association (PSA)
• NEHAWU
• United Nations High Commissions for Refugees
  (UNHCR)
• Refugee Service Providers Network
• SAPS (Organised Crime Unit)
• Dept of Safety and Liaison (Provincial
  Government)
• NIA and Scorpions

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SERVICE DELIVERY PLAN

• Civic Services
• Vital Registration Presently on line at 12
  Provincial Hospital
• Plan to roll out on-

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CHALLENGES

• Shortage of staff at Regional and District
  Offices
• Delay in the finalisation of Appeals,
  Disciplinary Cases
• Corruption and Fraud
• Insufficient / shortage of staff at Ports of
  Entries
• Lack of capacity in various fields
• - Transport
• - Financial Management
• - Asset Management
• Lack of staff commitment
• Equity
• Non management of overtime
• Lack of co-operation from some members of SAPS
  and Prosecutors
• Lack of Co-operation from DPW
• Delays in Job Evaluation and appointments

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DISCIPLINARY CASES

• TOTAL CASES 55
• TOTAL CASES FINALISED (2006/07)
• 11
• TOTAL CASES AWAITING OUTCOME OF APPEAL
• 5
• CASES READY FOR HEARING
• 23
• CASES STILL UNDER INVESTIGATION
• 16
• NB The number of cases will increase as more and
  more staff are
• being charged or arrested.

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CORRUPTION AND FRAUD

• This is a Major Challenge and threat, not only to
  DHA,
• but to the whole Country.
• The following are some of Corruption and Fraud
  Cases
• Fraudulent Marriages (by DHA officials and
  Ministers of Religion)
• Fraudulent Birth and Death Certificates
• Fraudulent Baptism Certificates
• Fraudulent School Certificates and Reports
• Fraudulent letter from Tribal Authorities
• Fraudulent overtime claims
• Loss of ID books
• Extension of Temporary Residence Permits (Work
  permits)
• Misuse of Government Vehicles

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SECURITY IN OFFICES
Office Services offered Hours of operation
Provincial Managers Office Armed response 24 hours
RO Ethekwini Physical Security Mon Fri 0700- 1700 Sat 0800 1300
DO Durban Physical Security Mon Fri 0700- 1700 Sat 0800 1300
DO Prospecton Physical Security Mon Fri 0700- 1700 Sat 0800 1300
DO Pinetown Physical security 24 HOURS
DO KwaDukuza Physical security Mon Fri 0700- 1700 Sat 0800 1300
DO Tongaat Physical security Mon Fri 0700- 1700 Sat 0800 1300
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SECURITY IN OFFICES
Office Services offered Hours of operation
RO Uthungulu Physical Security Mon Fri 0700- 1700 Sat 0800 1300
DO Empangeni Armed response 24 hours
DO Mthubatuba Armed response 24 hours
DO Eshowe None
RO Zululand Physical Security Mon Fri 0700- 1700 Sat 0800 1300
RO Amajuba None
DO Vryheid None
DO Ladysmith None
RO Umgungundlovu Physical security Mon Fri 0700- 1700 Sat 0800 1300
RO Ugu Physical security / armed response 24 hour
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SECURITY IN OFFICES
Office Services offered Hours of operation
DO Scottburgh Armed response 24 hours
DO Kokstad Physical security / armed response 24 hours
DO Ixopo Physical security / armed response 24 hours
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FINANCIAL REPORTING FOR PERIOD ENDING FEBRUAY
2007(expenditure rate 89 - 93)
Economic Classification Budget allocation Expenditure and expenditure rate
Compensation of Employees R65 340 000,00 R52 404 959,00 (expenditure rate 80.20)
Goods and Services R15 115 000,00 R13 342 900,00(expenditure rate 88.28)
Transfer and Subsidies R149 000,00 R300 682,00(expenditure rate 201.80)
Assets and Liabilities R0 -R3 923,00(Journal Entry done by Head Office Province does not budget under this Economic Classification
Capital Assets R1476 000,00 R238 035,00(expenditure rate 16.13)
KWAZULU-NATAL R82 080 000,00 R66 282 653,00(expenditure rate 80.75)
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REASON FOR UNDERSPENDING

• As of 28 February 2007, the rate of expenditure
  in the
• Province is 80,75
• Reason for under spending The vacant posts
  that
• were projected to be filled, could not be filled
  awaiting
• Job Evaluation results.

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SUMMARY

• ACHIEVEMENTS
• In the current Financial Year the KZN Province
  has achieved the following
• - Received the ACSA Award for the Best
  Government Department at the Durban International
  Airport
• - The Province received a Service Delivery Award
  from the KZN Provincial Government for the use of
  mobile units
• The Province has developed an Electronic Asset
  Register
• Success in the arrests of DHA staff and
  foreigners who are involved in the issuing and
  selling of fraudulent documents
• The Province has just finished their Business
  Plan for 2007/08 Financial Year. Amongst other
  issues to be addressed are
• Strengthen the relationship with Local
  Municipalities (CDWs) and other Stakeholders
  (Refugee Network and Labour Unions)
• Zero Tolerance to Fraud and Corruption
• Managers to spend more time on the floor, to be
  hands on!
• Monitor Budget Expenditure
• Optimal Utilization of Mobile Units
• Open 36 new DHA offices in 36 Hospitals
• Monthly Provincial Manager Sizobasiza Campaign
  (Visiting and working in Regional and District
  Offices 2 to 3 days)

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Thank You Ngiyabonga
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