FAX%20FORWARDING

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FAX FORWARDING
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What is Fax Forwarding?
Fax Forwarding is a feature on the Lexmark MFP to
forward inbound faxes to a pre-defined e-mail
address as a PDF attachment.

• Why use it?
• It will save paper and toner.
• It can be distributed electronically.
• How do I set it up?
• Use the MFPs embedded web server to set the
  following fields
• Fax Forwarding Forward
• Forward to E-mail
• Forward to Shortcut (e-mail shortcut of
  designated inbound fax administrator)
• First, you must have e-mail shortcut setup prior
  to Fax Forwarding configuration.
• In the next few slides you will learn how to
  configure an e- mail shortcut.
• Then you will learn the steps to configure Fax
  Forwarding.

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Fax Forwarding Configuration

• Pre-requisites
• Analog Fax line connected to Lexmark MFP
• E-mail shortcut must be created for intended fax
  administrator
• Fax Conference created in sites CAB Conference

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Fax Forwarding Configuration

• 1. Open embedded web server by typing TCP/IP
  address into a web browser.

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Managing Email Shortcuts
Click the Configuration from the list of menu
options.

• Click Manage Shortcuts.

1. Click E-mail Shortcut Setup.

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Managing Email Shortcuts
4. Change settings below as indicated
Enter a descriptive name.
Enter the CAB e-mail address.
Enter the default E-mail file attachment
parameters.
Enter the desired shortcut for this entry. TIP
Find a unique ID consistent for each person.
5. Click Add.
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Scan To E-mail Configuration

• Click the Configuration from the list of menu
  options.

1. Click E-mail/FTP Settings.

7. Click E-mail Server Setup.
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Scan To E-mail Configuration
8. Change settings below as indicated
9. Click Submit.
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Fax Forwarding Configuration

• 10. Click Configuration.

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Fax Forwarding Configuration

• 11. Click Fax Settings.

12. Click Analog Fax Setup.
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Fax Forwarding Configuration

• Scroll to Fax Receive Settings section.

1. Note, because the MFP is Duplex capable, you can
   enforce this option.

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Fax Forwarding Configuration

• 15. Change settings below as indicated

Sets the MFP to forward inbound faxes to a
different destination
Sets the forwarding destination to E-mail
Enter the E-mail shortcut number that was created
for the inbound fax administrator
16. Click Submit.
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Monitoring the Fax CAB Conference

• Open the CAB email application and logon.
• Click on the Desktop menu item and scroll to
  find the CAB fax conference, e.g. ETS_Faxes.

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Distributing Faxes

• Double-click the conference to view the faxes.
• Review the faxes to determine the intended
  recipient.
• Forward to the appropriate recipient.

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NEW - PODCASTS

• How to Topics Available
• Confidential Printing
• Duplex Printing
• Emailing, Faxing, and Copying
• MarkVision various topics such as Discovery,
  Creating Custom Tables, Creating Deploying
  Policies, etc.
• On-Line course MarkVision Output Organization.

Where? http//web/ets/ni/training/index.htm