Using the CAASPP Individual Student Assessment Accessibility Profile (ISAAP) Tool

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California Assessment of Student Performance and
Progress (CAASPP)
Using the CAASPP Individual Student Assessment
Accessibility Profile (ISAAP) Tool Webinar and
Tutorial
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Tutorial Components

• Overview
• Instructions

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Overview
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Purpose

• To instruct local educational agency (LEA) CAASPP
  Coordinators and designated staff on how to use
  the CAASPP Individual Student Assessment
  Accessibility Profile (ISAAP) Tool to create the
  online student test settings file.

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CAASPP Version of the ISAAP Tool

• The ISAAP Tool has been enhanced for California
  users and is available to download from
  http//caaspp.org. Please look for the CAASPP
  logo within the tool to ensure you are using the
  correct version.

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About ISAAP

• Q What does ISAAP stand for?
• A Individual Student Assessment Accessibility
  Profile (ISAAP). The ISAAP is a process and a
  tool developed by Smarter Balanced for use by
  Consortium states to support a thoughtful and
  systematic approach in addressing student access
  needs for the Smarter Balanced interim and
  summative tests. The ISAAP is optional but
  recommended.

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About the ISAAP Process

• Q What is the ISAAP Process?
• A The ISAAP Process involves the following seven
  steps
• Select key staff members who will be involved in
  any of these seven steps and define their
  specific roles.
• Provide information and training to staff
  according to their role provide information to
  parents and provide information and training to
  students as appropriate.
• Identify students who may benefit from designated
  supports (including students with an IEP and
  Section 504 plan, English learners, and English
  learners with disabilities).

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About the ISAAP Process(cont.)

• A The ISAAP Process involves the following seven
  steps
• Select the appropriate designated supports and
  accommodations for each student. The CAASPP ISAAP
  Tool can be used to match student need to
  available supports.
• Enter designated supports and accommodations into
  the Test Ordering and Management System (TOMS).
• Perform a pre-administration check of assigned
  access supports to verify they are correct.
• Check for delivery of the assigned designated
  supports and accommodations at the time of the
  test.

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About the ISAAP Process(cont.)

• Q Is the ISAAP Process required?
• A No. The ISAAP Process is recommended to
  provide a consistent approach in ensuring all
  students receive the accessibility supports they
  need for CAASPP assessments.

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About the ISAAP Tool

• Q What is the ISAAP Tool?
• A The ISAAP Tool is an Excel workbook with
  specially designed formulas. The ISAAP tool can
  be used to
• select the designated supports and accommodations
  that match student access needs for the Smarter
  Balanced assessments.
• produce the online student test settings file
  that can be uploaded to the Test Operations
  Management System (TOMS).

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About the ISAAP Tool

• Q Is the use of the ISAAP Tool required?
• A No. The ISAAP Tool was developed to help
  school and LEA staff with the selection and
  activation of designated supports and
  accommodations for the Smarter Balanced interim
  and summative assessments.

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About the ISAAP Tool

• Q Who should use the ISAAP Tool?
• A The ISAAP Tool can be used by any staff
  member(s) who is responsible for selecting
  student accessibility supports for the Smarter
  Balanced assessments and for entering the
  assigned accessibility supports into TOMS.

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About the ISAAP Tool

• Q What does a user of the ISAAP Tool need to
  know?
• A The person(s) using the ISAAP Tool to select
  designated supports and accommodations for
  students should know
• The students instructional needs
• The purpose and functions of the designated
  supports and accommodations
• The recommended use of the supports and
  accommodations per the Smarter Balanced
  Usability, Accessibility, and Accommodations
  Guideline (UAAG)

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About the ISAAP Tool

• Q Can the ISAAP Tool be used by Individualized
  Education Program (IEP) and Section 504 Plan
  teams?
• A Yes. The ISAAP Tool can be used by an IEP or
  504 plan team however the ISAAP Tool does not
  take the place of an IEP or Section 504 plan
  meeting or document.

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About the ISAAP Tool

• Q Which embedded and non-embedded designated
  supports and accommodations can I configure for
  students through the ISAAP Tool?
• A All embedded and non-embedded designated
  supports and accommodations may be assigned
  through the ISAAP Tool. However, turning off a
  universal tool and stacked translations must be
  activated in the test delivery system.

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Overview
Embedded Embedded Non-Embedded Non-Embedded
Designated Support Accommodation Designated Support Accommodation
Color Contrast American Sign Language (ELA listening and math items) Bilingual Dictionary (ELA performance task full writes) Abacus
Masking Braille Color Contrast Alternate Response Options
Text-to-Speech (math and ELA items) Closed Captioning (ELA listening items) Color Overlays Calculator
Translated Test Directions (math items) Streamlined Interface Magnification Multiplication Table
Translations (glossaries) (math items) Text-to-speech (ELA reading passages) Noise Buffers Print on Demand
Translations (stacked) (for math items) Read Aloud (math and ELA items) Read Aloud (ELA reading passages)
Turn off any universal tools Scribe (ELA non-writing and math items) Scribe
Permissive Mode Separate Setting Speech-to-Text
Print Size Translated Test Directions Individualized Aids
Translation (glossaries) (math items)
Special Lighting or Acoustics
Translated Test Directions (math items)

• A

Must be activated in the test delivery
system. Print on demand for stimuli only can be
activated in TOMS. If a student(s) need print on
demand for items and/or items and stimuli,
contact the CDE.
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Preparing to Use the ISAAP Tool

• Q What do I need to prepare to complete an ISAAP
  for my students?
• A ISAAP Tool users should
• Become familiar with the Smarter Balanced tests
  and the available designated supports and
  accommodations.
• Obtain input from students and parents about
  students needs.
• Provide opportunities for students to try
  designated supports as appropriate.
• Understand the recommended uses for designated
  supports (refer to Matrix One and the UAAG).
• View this tutorial!
• Print out ISAAP Instructions.

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Instructions on How to Use the ISAAP Tool
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Instructions

• Download the ISAAP Tool from the CAASPP portal at
  http//caaspp.org.
• Open the tool in Excel.
• Note The ISAAP Tool is accessible in Excel 2008
  and above.

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Instructions

• Enable macros in Excel.
• Note Screenshots are taken from Excel 2013.

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Instructions

• Enable macros in Excel.
• Note Screenshots are taken from Excel 2013.

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Instructions

• Enable macros in Excel.
• Note Screenshots are taken from Excel 2013.

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ISAAP Tool Components

• About tab
• Instructions tab
• 15 individual student tabs
• Report tab

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Instructions

1. After enabling macros, select the Student1 tab
   to begin the process.
2. Fill in the student information on the top of the
   Student1 sheet.

Student Last Name Statewide Student Identifier (SSID) Grade Educator(s) Completing ISAAP Comments
Student First Name Teacher of Record School (ID or Name) Educator(s) Completing ISAAP Comments
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Example of a Student Sheet in the ISAAP Tool
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Instructions

• In column B, select all the checkboxes that apply
  to the student access needs.
• Support for executive functioning attention,
• cognition, control, and processing
• Support for persistent calculation disability,
• dyscalculia
• Support for reading-related disabilities, print
• disabilities, struggling readers
• Support for students needing access in
• language(s) of translation
• Support for significant motor difficulties and
• recent injury
• Support for vision impairments/blind
• Support for hard-of-hearing/deafness

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Instructions

• In column C, select the documentation provided
  for the student access need.
• Individualized Education
• Program (IEP)
• 504 Plan
• Educator(s) Recommendation
• Note Selecting Individual
• Education Program or 504 Plan
• will populate recommended
• Designated Supports and
• Accommodations in column D and column F.

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Instructions

• To select a designated support, find the row in
  column D with the recommended designated support
  and select the corresponding cell in column E. An
  arrow will appear next to that cell with a list
  of selections to choose from.

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Instructions

• To select an accommodation, find the row in
  column F with the recommended accommodation and
  select the corresponding cell in column G. An
  arrow will appear next to that cell with a list
  of selections to choose from.

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Instructions

• Note To view guidance on the recommended use of
  a designated support or accommodation, hover or
  click on the selected cell in column D or column
  F. A window with text describing the tools
  recommended use will appear to the right.

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Instructions

• Repeat this process for additional students on
  the Student2Student15 worksheets.
• Upon completing each student worksheet, select
  the Report tab to see the comprehensive
  spreadsheet of all the selections from the
  Student tabs. This sheet allows users to view
  all students accessibility profile data in a
  single view.

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Resources and Support
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Related Resources

• Matrix One (PDF Updated Sep-2014)
• Usability, Accessibility, and Accommodations
  Guidelines (PDF)
• Guidelines Frequently Asked Questions (PDF)
• ISAAP Module

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Help Desk Support

• The California Technical Assistance Center
  (CalTAC) is here to support all LEA CAASPP
  coordinators!
• MondayFriday from 7 a.m.5 p.m. PT
• E-mail caltac_at_ets.org
• Phone [phone]
• Web site http//caaspp.org