Chapter Four Making Quotations

1
Chapter Four Making Quotations Offers

• ??,??????????,??????????????????
• ????(bid/buying-offer)????????????,?????,????????
  ??????
• ?????????????????(?????)??????????????(a
  volunteer offer)????????(A reply to an inquiry)

2

• ????????
• 1.???????offer with engagement??????formal
  offer?????effective offer
• 2.???????offer without engagement??????free
  offer
• Offer with engagement-- formal offer/ effective
  offer
• offer without engagement-- free offer

3

• ??(firm offer) ??????????,??????????,????????????
  ????????????
• ??(non-firm offer) ??????????,?????????,?????????
  ?????

4
Main Difficult Points

• Quotations
• firm offers
• non-firm offers
• volunteer Offers
• Replies to the inquiries

5

• Writing Steps

• A satisfactory offer will include following

• an expression of thanks for the enquiry, if any
• details of prices,discounts and terms of payments
• a clear indication of what the prices cover, eg
  packing , carriage, insurance
• an undertaking regarding date of delivery
• The period for which the offer is valid
• an expression of hope that the quotation will be
  accepted

6

• Letter 1
• A reply to the general inquiry
• ????????

7
Language Points
1. compliance n. ??,??
in compliance with ??, ???
In compliance with your request , we are sending
you our latest price list. ?????,????????????
2. article n. ??,??
8
3. be of service to sb. ?????
She is retiring after 30 years of loyal service
to her school. ???????????30????????
9

• Chinese version of the letter

??? ????3?8??????
?????,????????????????????????????
??????????,??????????????? ??????????? ??,
10

• Letter 2
• A reply to the specific inquiry
• ????????

11
Language Points

1. acknowledge v. ???????

• acknowledgement n. ??????

•  acknowledge receipt of
• make acknowledgement to

• ????????? acknowledge
• ?????????? confirm

We confirm our cable of August 2 regarding Cotton
Piece Goods. ?????8?2?????????
12

1. ?????????????

We acknowledge your letter of Oct.10. We
acknowledge receipt of your letter of Oct.10 We
make acknowledgement to your letter of Oct.10.

1. date v.??????????of????

1. ?????????????

We have received your letter of Nov.18. We have
received your letter dated Nov. 18.
13

1. offer v. n. ??

• offer sb for sth at a price ????????
• offer sb firm ??????
• make sb a firm offer for sth at a price
  ??????????????

14
We can offer for Mens Shirts at competitive
prices. ????????????????????
We will make you a firm offer as soon as
possible. ????????????

• Difference

• Offer ?quotation???
• Offer???,????????????????,??????????????????????
• quotation???,?????????

15

• Useful expressions

• a firm offer ??
• a non-firm offer ??
• to accept an offer ????
• to confirm an offer ????
• to decline an offer ????
• to entertain an offer ??????
• to extend an offer ????
• to withdraw an offer ????
• to cancel an offer ????
• to renew an offer ????
• a combined offer ????

16

1. European Main Ports ??????

• ???EMP,?????????????????
• ?? London ??
• ?? Marseilles ??
• ??? Genoa ???
• ?? Hamburg ??
• ?? Rotterdam ???
• ??? Antwerp ????
• ?? Copenhagen ????

17

1. firm adj. ??????

Our offer is firm for three days. ???????????

1. subject to ??????????

1. Were making you a firm offer as follows, subject
   to your reply reaching us by the end of this week.

?????????,????????????????

• The offer is subject to our final confirmation.
• ?????????????

18

• ???????????,???????????????

• The offer is subject to prior sale.
• ?????????????

• The offer is subject to change without notice.
• ???????????????????

• The offer is subject to goods being unsold.
• ?????????????

• We make you the offer without engagement.
• ????????????

19

• Caution

• ???????????,?????????????
• Clear ???????????,?????
• Complete ??????(?????????????????????????????)??
  ????????,????????
• Final ???????????????????????????,????,?????????

20

• ????????????

1. subject to our final confirmation.
2. subject to prior sale.
3. subject to the goods being unsold.
4. subject to change without notice
5. without engagement

1. entertain v. ????

• We are not in a position to entertain any fresh
  orders on account of the uncertainty of raw
  materials.
• ?????????,??????????????

21

1. counteroffer n. v. ????

Your counteroffer is not in line with the
international market price. ??????????????
22

1. in respect of ph. ???

• in respect to ?????
• with respect to???????
• in this respect ????

His work is good in respect of quality but bad in
respect of quantity. ????????,??????
With respect to those letters,I think the best
thing is to burn them. ??????,??????????.
?
23

1. parcel n. ???

• ????,?????????????????,???????????????????????,??
  ?????????????????,??????,????????????,?????????,??
  ???

• ???????? lot

24

1. be under offer ?????,?????

• be on offer

1. The goods are under offer elsewhere and we cannot
   offer you at present.

??????????,????????????

1. bid n. v. ??

• to make sb a bid for sth at a price ????????
• to bid a price for sth ??????

25

• Language Points

1. They bid 1780 per metric ton but some
   competitors outbid them.

???????1780??,???????????

1. No other buyer has bid higher than your bid.

?????????????????

1. obtain v. ????

1. Our products have obtained unanimous approval.
   ?????????????

26
Language Points

• Difference between obtain and secure

• obtain?????,secure?????????????????

1. for your information ????????????

• for your reference ?????
• for your perusal ?????(????)
• for you to study ?????

27
Language Points

1. demand n. v. ??,????for

• be in large demand for ????
• be in good demand for ????
• be in heavy demand for ????
• be in brisk demand for ????
• be in regular demand for ????
• be in small demand for ????

28

1. result v. ??

• result in ??(????)
• result from ??,???

It is obviously that the damage to the captioned
goods result from rough handling.
????,??????????????????
29
Language Points
17. advancing market ????

• The market advances. ????
• The market rises. ????
• The market stiffens. ????
• The market hardens. ????
• The market soars. ????
• Market is strong. ????
• Market is firm. ????

30

• Language Points

• Market is brisk. ????
• Market is active. ????
• The market is strengthening. ????
• Market is declining. ????
• Market is weak. ????

31
Chinese version of the letter

• ????
• ?????????10???,???????????????????????????
  ???
• ??????????5,000?,??98?????????????????????
  ,????2001?3/4?????????,??????2?5??????????
• ?????????????,????????????
• ???????,???????????????????????,?????????
  ???????,????????????
• ????,?????????????,??????????????????,??,
  ????????????????????????????
• ??,

32
Offer letter-writing

• state the reasons of your letter
• state the specific contents of your offer
• (name ,price of the goods or other terms)
• give the hints
• (the important terms such as prices, payment
  terms or discounts)

33

• Letter 3
• Asking for pro forma invoice
• ??????

34
Language Points
pro forma invoice ??????????

• Pro forma invoice??????,??????????????????????????
  ????????????????????????????????????,???????????

• ???????
• ???????
• ????
• ???????
• ???????????????,?????????
• ????
• ?????????

35

• Language Points

• no question about sth. ?????????
• no question about doing sth. ?????????

36

• Language Points

import license ?????

• export license ?????
• business license ????
• driving license ????

37
Language Points
approve v. ????????

• approval n. ??????

• meet with approval
• meet with general approval
• meet with wide approval

Your proposal has met with general approval.
???????????
38

• Chinese version of the letter

???? ??????,????????????13???????,?????????,?
??????????????1000?? ??????????????????????????
????????,??????????????????????
?????????????????????? ??,
39

• Letter 4
• A tabulated quotation
• ???

40
Language Points
request v. n. ??

• at ones request at the request of sb ??????
• by request ????
• on request ?????,????
• in request ??

41

• Language Points

We gave your representative, by request, a copy
of our latest catalogue.
????????????????????
Our latest catalogue will be sent on request.

??????????
This commodity is now in popular request.
???????????
42
Language Points

• valid adj. ??????

• remain valid ??

Our firm offer remains valid only for five days.
????????????
43

• Language Points

profitable business ?????
in our favor ??????????
We will open the relative letter of credit in
your favor. ???????????????????
negotiation n. ????

• negotiate v. ??
• negotiable adj.????????

44
Language Points

1. Please amend the credit accordingly to enable
   negotiation of the draft.

????????????????????

1. Please amend the L/C as requested, otherwise we
   cannot negotiate our draft.

?????????,???????????
45
Chinese version of the letter

• ????
• ?????
• ??4?4???????????????,???????
• ?????,???????????,?????????
• ?????
• ??1000?
• ??L/XL/XXL
• ???,?,??
• ????1440??????????????
• ??????????100???????????????????,???????
  ??????????????15??????????
• ????,?????????????????????????????????????
  ?????
• ????
• ??,

46

• Letter 5
• Making free offers
• ??????

47

• Language Points

press v.????,??
Please press them for punctual shipment.
??????????
duplicate order ?????????????????,???????????????
??????? repeat order??? ?????????,???????????????
????
48

• Language Points

as follows ??
Their proposals are as follows.
???????
We are making you a firm offer as follows
?????????
49

• Language Points

meet with a favorable reception ????
??????
to enjoy popularity to enjoy fast sales to meet
with great favor
Our handicrafts have enjoyed general popularity
in the European market.
?????????????????
50

• Chinese version of the letter

???? ????6?15???????????500??
?????????????????????????????????,????????????????
?,????????????,??????????????????????????
????????,???????,?????????? ???????? ??1000?
??205 ??10??/? ??100? ??202
??20??/? ????????????? ???????? ????????56??
????????????????????? ??????????,???????????
? ??,
51
Skill Training
ltTraining Situationsgt
China National Silk Import Export Corporation
has received inquiry from the United Textiles
Trading Company. In compliance with the buyers
request, China National Silk Import Export
Corporation is making an offer.
ltTraining Requirements gt

• China National Silk Import Export Corporation
  has received inquiry from the United Textiles
  Trading Company. In compliance with the buyers
  request, China National Silk Import Export
  Corporation is making an offer.

52

• Practice Lessons

Dear Sirs, Silk
Blouses Thank you for your enquiry of May 20,
in which you express your interest in our silk
blouses. We are now making you an offer for
1000 dozen of silk blouses at GB?45 net per piece
CIF London for shipment during Jury/August. This
offer is firm, subject to your reply reaching
here before June 9. Payment is to be made by an
irrevocable L/C payable by draft at sight.
Please note that we have quoted our most
favorable price and allow no discount. Catalogues
and sample-cuttings have been airmailed for your
reference. We trust the above offer will be
acceptable to you. Looking forward to your
early reply.
Yours faithfully,
53

• Practice Lessons

Dear Sirs, Silk
Blouses Thank you for your enquiry of May 20,
in which you express your interest in our silk
blouses. At your request, we are now making
you an offer as follows , subject to your reply
reaching here before June 9. Commodity Silk
Blouses Quantity 1000 dozen Price At GB?45
net per piece CIF London Shipment
Jury/August Payment By an irrevocable L/C
payable by draft at sight. ,
54

• Please note that we have quoted our most
• favorable price and allow no discount.
• Catalogues and sample-cuttings have been
• airmailed for your reference.
• We trust the above offer will be acceptable
  to
• you.
• Looking forward to your early reply.
• Yours
  faithfully,

55
Practice Lessons

• II. Translate the following into English

1. ????,?????500??????????

At your request, we are making an offer for 500
pieces of Flying Pigeon Brand Bicycles as
follows.

1. ??????,?????????????

This offer is firm, subject to your reply
reaching us by the end of this month.
56

• Practice Lessons

1. ?????????????,????,????????????????????????

If you find our offer acceptable, please cable us
for confirmation. There is no question about
getting the necessary import license.

1. ?????????????????????????????

We are pleased to make you a firm offer CIF Lagos
for Forever Brand Bicycles.
57

• Practice Lessons

in duplicate ???? in triplicate ????

1. ?????????,????????88?????????????????6?10??

As to the captioned the goods, we are enclosing a
pro forma invoice No. 88 in duplicate. Please
note that our offer remains good/valid till June
10.

1. ????????????

This offer will keep valid till the end of this
month.
58
Practice Lessons

1. ????????????????????????????

We can make you an offer for various kinds of
Chinese Canned Fruits at the most attractive
prices.

1. ??????????6?????????

The price of our pen is US 6.00 per dozen CFR
Vancouver.
59
Practice Lessons

1. ??????????,??????????

We are making you an offer at your request as
follows, subject to our final confirmation.

1. ?????????

The above offer is a free offer. The above offer
is without engagement.
60
Practice Lessons
III. Filling the missing words
in

1. We shall make a reduction _______ our price if
   you increase the quantity to 5,000 pcs.

to

1. We would like to direct your attention ______ the
   quality of the goods which is superior _____ that
   of other makes.

to

1. We are prepared to keep the offer open _______
   25th this month.

till
for

1. Many of our clients requested us to approach you
   ______ offers.

61
of

1. If you could make a reduction ______ 1 ______
   quotation, we have confidence _____ securing
   large orders for you.

in
in
from

• We will withdraw the offer if we should not hear
  _____ you by
• the end of this week.

to

1. The above offer is subject _____ our final
   confirmation.

1. The earliest shipment is December, we hope that
   it will be acceptable _____ you.

to
62

• Practice Lessons

IV. Translate the following letter into English
????1?12??????????,???????????
10??????,???3.2?????,??3/4????????????????,?
??,??????????? ??????????????
???????? 2007?1?15?
63
Practice Lessons

• Jan.15, 2007
• Dear Sirs,
• Thank you for your enquiry of January 10. We
  are now making you an offer, subject to your
  reply reaching us within 10 days, as follows
• 10 metric tons of canned asparagus at ?3.20 per
  tin CFR London, for shipment during March/ April.
  Payment is to be made by a confirmed irrevocable
  Letter of credit payable by draft at sight.
• We trust the above offer will be acceptable to
  you.
• Awaiting your favorable reply with keen
  interest.
• Yours
  faithfully,