Career Action Planning Best Practices

1
Career Action PlanningBest Practices

• Module 1
• CAP Components

2
CAP Organization Components

• Definition
• Administrative Support
• CAP Steering Committee
• Parental Involvement
• Teacher/Advisor Training
• Advisory Sessions and CAP Conference
• Evaluation

3
COMPONENTS OF A CAP PROGRAM

• Promotion and buy-in
• Planning
• Calendar
• Advisory Activities
• Advisor Time

• Teacher Training
• CAP Conferences
• Communication
• Evaluation
• Collaboration

4
CAP Definition

• A cooperative way to help students make plans
• for their future and prepare them
• to meet those goals

5
Career Action Planning

• Provides an advisor to every student with time to
  devote to making concrete personal, education and
  career plans and set attainable goals
• Provide career planning for all students with
  parental involvement
• Provides career decision-making skills from
  middle school up through high school

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A CAPS PROGRAM

• Establishes written goals a plan of action for
  each student
• Records each students growth in achieving the
  education/skills needed to succeed
• Provides follow-up and evaluation for parents and
  students
• Informs students of job availability, job duties
  responsibilities, education and training
  required, pay growth potential, availability of
  secondary and post-secondary education/training.

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Career Action Planning includes

• Continuous and consistent career guidance and
  development with regular self-awareness
  assessments, high school planning, post-secondary
  planning, and decision making.
• An important component is the annual
  parent/student/advisor conference to review the
  career with all parties together.

8
CAPS MISSION
To ensure that each student receives
individualized, comprehensive, and continuing
career and educational counseling that enhances
their ability to ultimately achieve career
satisfaction.
9
ITS THE LAW!

• Federally funded programs are required to provide
• a coherent sequence of courses to ensure
  learning in the core academic, and vocational and
  technical subjects (H.R. 1853-40)

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Improving College and Career Readiness Indicators

• Improve graduation rates
• Increase nontraditional placement
• Raise college entrance rates
• Improve positive postsecondary placement
• Increase program of study completers
• Reduce necessity for remediation
• Improve parental involvement
• Improve level of student satisfaction with
  education

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Arkansas Career Planning

• To meet ADE standards, every student must have a
  four-year plan.
• To meet ACE standards for program approval, every
  student must have a four-year plan (recommended
  six-year), which is revisited each year for
  necessary adjustments.
• To meet the requirements of ACT 1949, every
  student services program must include career
  advisement and a career development process.

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How to Start

• Administrative Decisions
• Steering Committee
• Career Guidance Coordinator/Chair
• Schedule planning preparation meetings
• Define roles and responsibilities
• Provide training
• Curriculum activities to obtain goals

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Administrative Support

• Superintendents, principals, counselors must be
  on board with a strategic plan for CAPs
• Regular semi-annual meetings should be scheduled
• A committee should be chaired by an administrator
• Setting school goals to raising Indicators
• Active participants in teacher training and CAP
  Conference Day

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Decisions to be Madeby Administration

• Set and Improve school goals
• Graduation rates
• College readiness (ACT) and entrance rates
• Plan or program of study placement for students
• Positive postsecondary placement
• Taking higher level math, science and English
  classes

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Decisions to be made by Coordinator and
Steering Committee

• How much time is needed for advisory classes
• Best time and how often should advisory groups
  meet
• Group size and make up
• Grade levelswhat grade level to begin CAPs
• Progressionplan for development w/o repetition
• Advisorswho to include and training
• Pull-outsspecial needs considerations
• Implementationpromotion

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Improve High School Student Environment

• Engaging students in their education and training
• Increase nontraditional placement
• Increase program of study completers
• Reduce necessity for remediation
• Improve parental involvement
• Improve level of student satisfaction with
  education and career planning

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Improve the quality of career planning
interventions provided to help students

• Meet personal goals
• Successfully transition through the educational
  system smoothly and efficiently
• Graduate successfully
• Become employable with employability skills and
  industry certifications
• Successfully reach career goals to become
  productive citizens

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CAP Steering Committee

• Counselors for all grades selected
• Career Guidance Teachers
• Administrator
• Beginning with Superintendent
• Followed up with building principals or their
  assistants
• Career Development Facilitator or Career Coach

19
Steering Committee Review

• School goals
• CAP guidelines
• School calendar
• Personnel
• Activities
• Training opportunities/necessities

20
Career Guidance Training

• Administration, coordinator, steering committee,
  and counselors attend training.
• Teachers by trained by coordinator/chair and
  steering committee.

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Career Guidance Providers

• Administrators
• Counselors
• Teacher/advisors
• Career Development Facilitators/Career Coaches
• Community leaders
• Business partners
• Post-secondary school recruiters

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Advisors Role

• Advisors responsibilities
• Know the student
• Understand and value career development and
  planning
• Knowledgeable of the educational system
• Meet regularly with students for advising

23
Advisor Training

• Kuder Navigator
• Graduation college entrance requirements
• Scholarships and grants
• Education and training plans
• Forms and parent conversations
• CAP time frame
• Session activities

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Training

• Introduction and Welcome Advisor Handout 
• Graduation Requirements College Entrance
  Requirements
• ACT Explore (8th grade) Portfolio Folder
  Update
• Explore Results (9th grade only) Education Plan
  Update
• ACT Plan Results (10th grade only) Education
  Opportunities
• Review Student Resumes Extended Learning
  Opportunities
• Registration Sheet and Signed Evaluation Forms
• Business Industry Certifications Parent
  Communication

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Class or Group Assignments

• Teacher Advisors
• Assign by grade level
• Assign randomly or by program of study
  (preferred)
• Assign by special needs
• Assign by class schedule

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Recommendations

• Advisors work with fewer than 20 students
• Advisors meet at least 8 times per year with
  their students
• Advisors meet with all advisee parents at least
  once per year in the spring
• Scheduled Career Planning Time
• Weekly or Monthly leading up to CAP Conference
• CAP Registration Conference March-April

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Conferences are held to meet with parents and
students to review

• Students recordsclasses, grades, and
  assessments
• Goals and progress
• Education opportunities
• Tech centers, concurrent or articulated credit
• Career opportunities
• Four-year education plan
• Education and training plan beyond high school

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What Advisors Should Know

• STUDENTS
• How to communicate with parents
• What is expected from advisory and conference
  sessions
• How to use and record information in the
  students Career Portfolios
• Calendar of events

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Calendar

• July Steering Committee Meetings
• August New Teacher/Advisor Training
• February CAP Preparation
• Early March Parent Letter Completed Mailed
• Mid March All CAP Conference Appointments Made
• Late March Senior High School Orientation for
  ninth grade parents/students
•  Early April Junior High School CAP Conferences
  (Example April 1, 200 p.m. 800 p.m.) One
  Day Only
•   Senior High School CAP Conferences (Example
  April 2 3, 200 p.m. 600 p.m.) Two Days
•  Mid April Registration sheets due at senior
  high school
•  Late April Registration

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What everyone should know

• Graduation Requirements
• Smart Core/College requirements
• Scholarships available
• Programs of Study and courses offered at the
  school or tech center
• Postsecondary articulation and concurrent
  opportunities
• Advanced Placement Opportunities
• Special Needs Resources
• How to assist with labor market research for job
  opportunities
• Extended learning opportunities

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Non-academics

• Clubs and Organizations.
• Athletics
• Non-school opportunities
• Internship/apprenticeship opportunities
• Credit and non-credit electives
• Programs of Study and Completer Status
• Military-Reserve Officer Training Core (JROTC)

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Additional Options

• Secondary Area Vocational Training Centers

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Career Technical Education Completer Status

• Complete three Carnegie Units of Credit in a
  Program of Study
• Electives
• Workplace Readiness (.5 credit)
• Workforce Technology (1 credit)
• Internship (1 Credit)
• JAG (1 Unit)

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High School Interventions

• Keystone (9th grade transition elective)
• Workplace Readiness
• 11th-12th grade elective using KeyTrain to
  prepare students for ACT WorkKeys)
• Work-based Learning
• (JAG, Internship Youth Apprenticeship
  electives)
• Extended Learning Opportunities
• Job Shadowing, B I Tours, CTSOs,
  Mentoring/Interning

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Components of a Portfolio

• Career Portfolio Development (electronic or hard
  copy)
• A 4-Year Education Plan (High school and beyond)
• Long term career plans (Career Ladder)
• Academic records
• Self-awareness Assessments
• Resume
• Kuder and Explore results
• Financial aid
• Scholarship information and applications

• .

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Parental Involvement

• Improve communication between parents and
  schools. Approximately 70 percent of those
  surveyed said better communication between school
  and parents and increased parental involvement in
  their childs education are essential to keeping
  students in school.
• Council for Exceptional Children

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When Parents are Involved

• Higher grades and test scores
• Long term academic achievement
• Positive attitudes and behavior
• More successful programs of study
• More effective schools
• Univ of Illinois

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Engage Students in School

• Make school more relevant and engaging and
  enhance the connection between school and work
  with a Career Action Plan
• Ensure strong adult-student relationships in the
  school with advisors. The respondents craved and
  appreciated attention from teachers 70 said
  better communication between school and parents
  and increased parental involvement in their
  childs education are essential to keeping
  students in school.
• Council for Exceptional Children

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Career Exploration and PlanningInterventions in
Middle and Junior High Schools

• Career Orientation
• Exploration of the world of work
• Self-Discovery
• Self-Assessment resulting in career
  pathways
• Career Development Portfolio
• Occupational Research
• Education and Training Research
• Goal Setting, Decision-making and Planning

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Successful Positive Employment comes from
consistent and continuous

• Self assessment and discovery
• Career guidance, exploration, preparation and
  planning
• Career employability training
• Rigorous education in the SMART Core Curriculum
• Career portfolio development

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Follow-through not just Follow-up

• Time to visit periodically with a career coach,
  counselor, or advisor
• A place for college and career research
• (Career Center)
• Continued development of a personal career
  portfolio
• Opportunities for job shadowing and B I tours
• Local and current labor market information

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CAP Conferences

• CAP conferences are held once each year,
  generally in early April. CAP conferences
  involve the teacher-advisor, parents, and
  student. Letters announcing the appointment date
  are mailed to parents at least one month in
  advance. The teacher-advisor follows up with a
  phone call to confirm the appointment date.

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Program Evaluation

• Program Evaluation
• Program Steering Committee Summer Vision Retreat
• Evaluate each grade level
• Successes and failures
• Re-establish goals
• Review schedule for the coming year
• Review curriculum activities for advisory classes

44
Parent Teacher Evaluation

• Parent evaluation
• Teacher/Advisor evaluation

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Sum of all the Parts

• Time with an advisor to discuss the future
• Continuous education and career planning and
  development
• Parental involvement
• Make the future realistic with individualized
  career plans that meet student needs