Presentation Planning

1
Presentation Planning

• Presentation Strategies

2
Objectives

• Research methods for presentation planning
• Prepare your presentation
• Guidelines to keep in mind

3
Research

• Use AUDIENCE formula to plan ahead

4
AUDIENCE Analyze

• Who is the audience?
• How can you connect with the members of this
  audience?

5
AUDIENCE Understanding

• What is the audiences level of knowledge of the
  topic of your presentation?

6
AUDIENCE Demographics

• What ages, gender, and educational backgrounds
  are represented in the audience?

7
AUDIENCE Interests

• Are the members of the audience there because
  they chose to attend or because they were
  required to attend?

8
AUDIENCE Environment

• Will you have a cordless microphone?
• Is the platform or podium places so that the
  audience can see the projection screen?
• Is your space limited?
• Will everyone be able to see and hear you?
• How big is the room?
• How many chairs will the room have?

9
AUDIENCE Needs

• What does the audience need or want to get from
  the presentation?

10
AUDIENCE Customization

• What can you do to make the presentation
  appropriate for this particular audience?

11
AUDIENCE Expectations

• What is the audience expecting?

12
Once know your AUDIENCE, begin to prepare your
presentation
13
Preparation

• Decide what you want to say
• Decide how to enhance that message with
  multimedia potential
• Prior thought is essential for the success of
  your presentation

14
Outline

• General Rule
• Limit to three main ideas
• Support with several sub points
• Should always be the starting point
• Encourages you to consider your content before
  design issues

15
Outline of the Presentation Process

• Ask what are the 3 most significant ideas
• List them in outline form
• Reduce the list down to essentials
• Move points around to become sub points
• Add supporting information

16
Structure

• No more than six lines per slide
• No more than six words per line
• Keep ideas brief
• Make your points grammatically parallel
• Attention to detail gives your presentation a
  professional look

17
Notes

• Not necessary to include every word
• Limit information to major points
• Add information orally
• Utilize notes option to jot down ideas

18
Arrangement

• Decide on movement
• Sequentially one slide to another
• Hyperlink jump in any direction
• Use action buttons to simplify movement

19
Guidelines to Keep in Mind

• Three main points
• Six lines of text per slide
• Six words per line
• Parallel structure

20
Summary

• Plan a presentation
• Research your audience
• Compile significant points through outline
• Add notes
• Arrange slide
• Add multimedia features