Harlingen CISD Budget Preparation

1
Harlingen CISDBudget Preparation
2

HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 Feb-15
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
             
        Review Staffing Review Comptroller's  
        Levels at Depts Certfired Property  
        Start looking at Numbers  
        Revenue Projections    
1 2 3 4 5 6 7
  Budget Process Review of Budget        
  Approved by Calendar with        
  Dr. Cavazos Board        
             
8 9 10 11 12 13 14
  Look at State Regular Board        
  Comp. Numbers Meeting        
             
             
15 16 17 18 19 20 21
      Budget Process Beginning of Review of  
      Outlined to Principals Campus Budget Staffing levels  
      Directors Preparation At Campuses  
             
22 23 24 25 26 27 28
          Training for Staff on Budget  
          Prepartion  
             
             
             
3

HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 Apr-15
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
      1 2 3 4
             
             
             
             
5 6 7 8 9 10 11
  Start Analyzing       Campus/Dept  
  Health Insurance       Budget due to  
          Senior Staff  
             
12 13 14 15 17 17 18
  Senior Staff Regular Board Human Resource   Budgets due  
  Review of Meeting Review of   at Business Office  
  Campus/Dept   New Salary Items      
  Budget          
19 20 21 22 24 24 25
  Business Office District Operations Secretarial Training      
  Review of Review of Special on Purchasing Start      
  Budgets Requests of Schools Supplies      
             
26 27 28 29 30    
  Completion of          
  Special Programs          
  and Support          
  Service Budget          
             
4
HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 May-15
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
          1 2
             
             
             
             
3 4 5 6 7 8 9
  Review Review   Project Review Projected School Board
  Proposed Preliminary   15/16 ADA Revenue Estimates Election
  Salary Schedule Local Property   and Special    
    Values   Pops    
10 11 12 13 14 15 16
    Regular Board Determine   Budget Review Panel  
    Meeting Salary Increase   Reviews Budget,  
      Recommendation   District Initiatives  
          Non-allocated Resources  
17 18 19 20 21 22 23
  Human Resources District Operations Board Budget Completion of Initiate Dr. Cavazos's  
  Completion of Complete Prioritization Workshop Budget Review by Review of Preliminary  
  New Salary Items of Non-allocated (1) Budget Review Panel Budget  
    Requests        
24 25 26 27 28 28 30
    Review of Building     Complete Superintendent's  
    Maintenance, Renovation     Review of Preliminary  
    and Future Construction     District Budget. Personnel  
    Needs     and Facility Requirements  
31            
5
HARLINGEN CISD BUDGET CALENDAR2014-2015 HARLINGEN CISD BUDGET CALENDAR2014-2015 HARLINGEN CISD BUDGET CALENDAR2014-2015 HARLINGEN CISD BUDGET CALENDAR2014-2015 HARLINGEN CISD BUDGET CALENDAR2014-2015 HARLINGEN CISD BUDGET CALENDAR2014-2015 Jun-14
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6 7
  Administrative          
  Budget Workshop          
             
             
8 9 10 11 12 13 14
  Regular Board Meeting     Complete First Draft Dr. Cavazos's  
        Of District's Budget Review of First  
          Draft  
             
15 16 17 18 19 20 21
             
             
             
             
22 23 24 25 26 27 28
  Determine       Finalized Projected  
  Health Insurance     Revenues  
  Preimiums        
             
29 30          
  Board Budget          
  Workshop          
  (2)          
             
             
6
HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 Jun-15
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
  1 2 3 4 5 6
  Administrative          
  Budget Workshop          
             
             
7 8 9 10 11 12 13
    Regular Board   Complete First Draft Dr. Cavazos's  
    Meeting   Of District's Budget Review of First  
          Draft  
             
14 15 16 17 18 19 20
             
             
             
             
21 22 23 24 25 26 27
  Determine       Finalized Projected  
  Health Insurance     Revenues  
  Preimiums        
             
28 29 30        
  Board Budget          
  Workshop          
  (2)          
             
             
7
HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 Jul-15
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
      1 2 3 4
           
           
             
             
5 6 7 8 9 10 11
             
             
             
             
12 13 14 15 16 17 18
    Regular Board        
    Meeting        
             
             
19 20 21 22 23 24 25
    COMPLETE COMPLETE      
    FINAL BUDGET DR. CAVAZOS'S      
    DRAFT REVIEW OF FINAL      
      DRAFT      
26 27 28 29 30 31  
  FINAL BUDGET          
  WORKSHOP          
  FOR BOARD          
  (3)          
             
8
HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 HARLINGEN CISD BUDGET CALENDAR2015-2016 Aug-15
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
            1
          Notice of Public  
          Budget Hearing should  
          Be done by this day  
          (10 days prior to Meet)  
2 3 4 5 6 7 8
          Business Office  
          Federal Programs  
          Internal Audit  
          Training Updates  
9 10 11 12 13 14 15
    Regualr Board        
    Meeting        
             
             
16 17 18 19 20 21 22
    Official Public Hearing        
    Budget and Tax Rate        
    Adopted by        
    Board        
23 24 25 26 27 28 29
            Budget must be
            Adopted by the
            31st
             
30 31          
9
Allocations for Campuses
SCHOOL NUMBER      
SCHOOL NAME      
  RATE    
LOCAL FUNDING      
REGULAR   18,259 1,789,125
ELEM 85.00    
MIDDLE SCHOOL 115.00    
HIGH SCHOOL 140.00    
LIBRARY     0
ELEM 17.75    
MIDDLE SCHOOL 20.55    
HIGH SCHOOL 23.45    
LIBRARY BUDGET      
199612xxx99 6239000     50,985
199612xxx99 6329000     27,908
199612xxx99 6399000     26,494
199612xxx99 6395000     41,713
199612xxx99 6398000     186,968
BILINGUAL 30.00 2,754 82,620
GIFTED/TALENTED 50.00 1,075 53,750
SPECIAL ED 75.00 1,438 107,850
VOCATIONAL 155.00 803 124,465
AT RISK 15.00 9,360 140,400
TITLE 1, PART A 20.00 13,279 265,520
TITLE 1, PART C 35.00 1,063 37,205
BAND-H S 400/200 262 104,800
BAND-MS 200/100 1,183 168,300
CHOIR-H S 300/150 103 30,900
CHOIR-MS 150/75. 625 82,725
ELEM MUSIC 4.00 9,272 37,088
Total 3,358,816
Federal 302,725
LOCAL FUNDING 3,056,091
10
Allocations for Departments

• All departments will be allocated the same
  amounts as last year.
• All campuses budgets at 100

11
Introduction

• The Districts budgeting process is based under a
  Site Based Management philosophy
• Site-Based Management allows the principals
  increased budgetary authority at the campus
  level.
• The main advantage of site-based budgeting is
  that it allows the school personnel to make
  budgetary decisions for their own campuses.
• Elementary Campuses budgets are prepared by grade
  level
• Secondary Campuses budgets are prepared by
  department.
• Department Budgets are prepared using a Zero
  Based Budget Approach.
• Zero based budgeting basically makes depts.
  justify the programs activities and services on
  an annual basis while justifying any increase
  with their budgets.
• Campuses submit their budgets directly to their
  Administrator.
• The Business Office will review and make sure you
  stayed within your allotment.
• Department Heads submit to your supervisor.
• Budgets are due to your Senior Staff Director On
  April 12, 2015
• Budgets are due April 17, 2015 to the Business
  Office.

12
Preparation

• The principal or director is responsible for
  submitting the budget for all items needed on
  their campus/dept. with the exception of the
  following items
• Payroll Costs
• The payroll budget for each campus will be
  prepared by the Business Office after staffing
  requirements have been determined.
• We take care of budgeting for salary and benefits
  for teachers, para-professionals, administrators
  and hourly staff.
• Any new items such as car allowances, stipends
  and/or extra duty pay must be approved by the
  Human Services Department. It will be routed to
  the Business Office once approved. We will go
  over those forms later.
• Payroll Costs that will be funded through the
  campus allocation must be submitted on Form 6
  which will be completed online through Eduphoria.
• Utilities-Completed by District Operations
• Water
• Gas
• Phone
• Electricity
• Other items designated as Central Office
  responsibilities.
• Copier Rental and repair
• Computer Repair and Maintenance
• Consultants for in-service at a District-Wide
  Level
• Misc repairs for office equipment.
• Replacement Computers

13
Preparation cont.

• Certain items associated with Library functions
  will be submitted through the Coordinator of
  Media Services.
• Your library budget should be budgeted to the
  accounts on your budget allocation worksheet
• All requests for items to be constructed by
  maintenance, major repairs, or proposed
  renovations should be completed on Form 3. This
  form will be forwarded to the Asst.
  Superintendent for District Operations.
• Use Form 3-Requests for Projects
• Do not include these items in your budget.
• If approved, they will come out of the
  maintenance budget.
• An approval or denial will be emailed to your
  office after a decision has been made by Mr.
  Tapia.

14
Allocations

• Your campus budget will be submitted based on a
  per student allocation as follows
• Elementary-85.00 per student
• Middle School-115.00 per student
• High School-140.00 per student
• The projected enrollment is based on the current
  years Fall Peims Submission.
• FTEs for special populations are based on data
  collected from program directors.
• The following allocations will be used for the
  libraries
• Elem M.S.
  High School
• 12-6239 Region One 3.00 3.00
  3.00
• 12-6329 Periodicals 1.25
  1.80 2.45
• 12-6399 Library Supplies 1.50 1.75
  1.50
• 12-6395 Programed AV Mat 2.00 3.00
  3.00
• 12-6398 Library Books 10.00 11.00
  13.50
• Your campus allocations for library will cover
  the above costs.

15
Allocations-Continue

• In addition to the previously mentioned
  allocations, principals receive monies for their
  special populations as follows
• Bilingual 30.00
• Special Education 75.00
• At Risk 15.00
• Gifted and Talented 50.00
• Vocational 155.00
• Title I Part A 20.00
• Migrant 35.00
• These are supplemental dollars to be used in
  those programs.

16
Allocations-Continue

• Administrative Technology-The business office
  will budget monies for each campus for the
  replacement of Campus Administrative Computers as
  follows
• Elementary 1,000
• Middle Schools 2,000
• High Schools 4,000
• The monies will be budgeted in the following
  accounts-199623XXX99 6307727.
• You can use this account when needed.

17
FORMS

• Budget Form1
• Budget Form 1Summary recap form must be
  completed by the Principal/Budget Secretary to
  summarize the requested items from the
  departments Form 2.
• Budget Form 2
• Please issue this Form to your departments to
  gather their budget items. This will be your
  supporting details for Form 1.
• Please summarize all Form 2s onto one Form 1
  which is include in the Ultimate File to be
  emailed to Budget_at_hcisd.org.
• Requests for Projects-District Operations Form
  3
• Complete for requests of items to be constructed
  by maintenance, major repairs or proposed
  renovations.
• Do not include these items in your budget
• This will be completed in your Budget excel
  workbook and routed to District Operations from
  the Business Office.
• Personnel Action Request Form 4
• This form will be combined with Form 8 onto one
  form.
• It will also be completed in your Budget
  Workbook.

18
Forms-contd

• Request for 2014-2015 Salary Budgeted Items-Form
  6
• Payroll costs that will be funded through campus
  allocations
• I.E. summer students
• Coop Students
• This will be completed and submitted online
  through Eduphoria.
• Additional Items Form 7
• Use this form to submit any additional items that
  you need that were not included in your budget.
• We will review and fund those if monies are
  available.
• Personnel Action Form 4 (Was Form 8)
• This will be done online and will be combined
  with Form 4 on Eduphoria.

19
(No Transcript)
20
(No Transcript)
21
(No Transcript)