TRAINING MATERIALS

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TRAINING MATERIALS FALL 2009 RETEST Includes
LAA 2 Fall 2009 Retest schedule and return
information. These training materials may be
printed from LDEs Web site at www.louisianaschool
s.net.
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Important Dates for the Fall Retest
T Testing P Pickup
LARGE-PRINT AND BRAILLE MATERIALS DELIVERED
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GEE Fall Retest
Materials Delivery

• Standard print materials will arrive September
  2123.
• Large-print and braille materials will arrive
  October 12.
• School Test Coordinators must submit requests
  for additional materials to the District Test
  Coordinator no later than the morning of October
  13.
• Deadline for requesting additional materials from
  DRC is October 13.

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Test Administrator System

• September 21October 23 School Test Coordinators
  must enter and assign TA numbers to all test
  administrators via the Test Administrator System
  (part of the LEAPweb Reporting System).
• The Test Administrator System retrieves the TA
  names and numbers from the previous spring
  administration. Update these as needed.
• Test administrators must use their assigned
  number for all content-area tests they
  administer.

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ALERTS FOR TEST COORDINATORS
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General Alerts

• Assign TA numbers September 21October 23. Verify
  that all used documents have a TA number coded in
  field H2. Failure to code the TA number could
  result in a testing irregularity.
• Use security checklists to track materials.
  Electronic copies are available on LEAPweb. Be
  sure to indicate on the checklists which unused
  answer documents received Test Not Taken labels.
• School Test Coordinators should use the provided
  plastic bags for the return of approved home
  study program answer documents to the District
  Test Coordinator. The District Test Coordinator
  will affix bar-code labels with site code 998
  after testing if the home study program students
  documents are not preidentified. School bar-code
  labels should not be affixed.
• Return district office documents (security
  checklist copies, documentation of testing
  irregularities, the School Test Coordinator Oath
  of Security and Confidentiality Statement) in the
  provided envelope. The District Test Coordinator
  should return the envelope for subsequent pickups.

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Packaging Alerts

• When packaging materials for return, stack secure
  materials according to security numbers. This
  will aid in verifying materials against security
  checklists.
• Pickups 1 and 2 Used answer documents for more
  than one content area may be boxed together but
  must be stacked by content area.
• Pickup 3 Test booklets must be boxed separately
  from unused answer documents, but more than one
  content area may be boxed together. Return
  large-print and braille test booklets in their
  original shipping boxes.

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IMPORTANT DATES, SAMPLES, AND REFERENCE MATERIALS
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GEE Testing Schedule

TESTING DATE SUBJECT/SESSION
Monday, October 19 Mathematics (sessions 1 and 2)
Tuesday, October 20 Mathematics (session 3) AND English Language Arts (sessions 1 and 2)
Wednesday, October 21 English Language Arts (sessions 3 and 4)
Thursday, October 22 Science
Friday, October 23 Social Studies

These are also makeup testing days.
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Materials for Testing
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Return Schedule for District Test
Coordinators
Oct. 22 (Th) Pickup 1 of the following materials (UPS Next-day Air Return Service) Used Mathematics answer documents Used English Language Arts answer documents
Oct. 26 (M) Pickup 2 of the following materials (UPS Next-day Air Return Service) Used Science/Social Studies answer documents Used makeup answer documents All used answer documents for approved home study program students
Oct. 27 (T) Pickup 3 (UPS Second-day Air Return Service) Unused answer documents Used and unused test booklets, including large print and braille Comment sheets Unused bar-code labels (including Test Not Taken labels)
Once the UPS driver has scanned in all boxes
for the shipment, ask the driver for the total
number recorded as scanned in the data board. If
the UPS scanned total does not match the total
you recorded on the Return Verification form,
recount the boxes and cleanly revise or fill out
a new Return Verification form.
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Location of Security Numbers
ANSWER DOCUMENT SECURITY NUMBER
TEST BOOKLET SECURITY NUMBER
Use this security number to inventory and track
Use this security number to inventory and track
Lithocode number use this to document suspected
incidents of cheating
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School Security Checklist

• Electronic security checklists are available on
  LEAPweb.
• Checklist includes a summary and a detailed list
  of secure materials assigned to a school.
• There is a blank page at the end of the checklist
  to record security numbers of additional
  materials.
• Keep checklists on file at school and district
  for one year. Do not return to DRC.

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Sample GEE Student/Label Roster

• These columns indicate the identified content
  areas in which students need to retest.
• Complete this information for students who do not
  have preidentified answer documents. Record the
  numbers from the bar-code labels affixed to their
  answer document.

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Used and Unused Answer Documents
Fall 2009 Retest Only
USED (PICKUPS 1 AND 2) UNUSED (PICKUP 3)
All used answer documents are returned in pickups 1 and 2. Used answer document a preidentified answer document on which a student has marked answers to one or more items a hand-coded answer document on which a public school or posthigh school student has marked answers to one or more items and on which a bar-code label has been affixed to page 1 an answer document on which a student enrolled in an approved home study program has marked answers to one or more items All unused answer documents are returned in pickup 3. Unused answer document an answer document on which no test items were attempted. For the fall retest, an answer document containing no student responses is considered unused regardless of whether it has preprinted student information, a bar-code label, or hand-coded student information on page 1. Test Not Taken labels must be affixed to unused preidentified or hand-coded answer documents. All unused answer documentsthose that require Test Not Taken labels and those that do notmust be returned.
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PREIDENTIFIED ANSWER DOCUMENTS AND LABELS FOR
HAND-CODED ANSWER DOCUMENTS
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Preidentified Answer Documents

• Students identified as needing to retest in a
  content area will receive a preidentified answer
  document.
• Test administrators must code education
  classification, exceptionalities, and
  accommodations on both preidentified and
  hand-coded answer documents.
• If a student took no part of a test and did not
  attend makeup testing, return the preidentifed
  answer document with all other unused answer
  documents.
• School Test Coordinators must affix Test Not
  Taken labels to unused answer documents with
  preidentified student information.
• Test administrators should review preprinted
  student information for accuracy and report
  errors to the School Test Coordinator.
• Do not mark on or discard any preidentified
  answer documents.

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Bar-code Labels for Hand-coded Answer Documents
ALIGN TOP OF LABEL L510998
3999999 001 Pelican Parish 002 Bayou High
School GEE FALL 2009 BAR-CODE LABEL
If a student does not receive a preidentified
answer document or receives a single
preidentified answer document but needs to test
using two or three answer documents, the test
administrator must affix a bar-code label to each
of the students hand-coded answer documents.
The test administrator must enter student
identification information on each hand-coded
answer document according to directions in the
Test Administration Manual. The fields must be
coded exactly the same on all answer documents
for a student.
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Applying Bar-code Labels to
Hand-coded Answer Documents
Answer documents that are to be scored should
have a bar-code label applied here. Bar-code
labels must never be affixed to preidentified
answer documents that have student responses.
The District Test Coordinator must apply bar-code
labels (site code 998) to answer documents for
approved home study program students who did not
receive preidentified answer documents.
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Approved Home Study Program Student Labels

• If approved home study program students do not
  receive preidentified answer documents, the test
  administrator must hand code the answer documents
  but must not affix labels from the school. The
  District Test Coordinator will affix bar-code
  labels to these answer documents after testing.
• The School Test Coordinator will place all answer
  documents for approved home study program
  students in the provided plastic bag and return
  them directly to the District Test Coordinator.
• The District Test Coordinator must remove these
  answer documents from the bag, affix bar-code
  labels with site code 998 to hand-coded answer
  documents, and return these answer documents to
  DRC in pickup 2.
• Page 13 in the Test Coordinators Manual contains
  directions for returning test materials for
  approved home study program students in pickup 2.

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OTHER LABELS
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Test Not Taken Labels(affixed by School Test
Coordinator)
After all makeup testing is complete, the School
Test Coordinator must affix yellow Test Not Taken
labels to unused preidentified or hand-coded
answer documents. Each unused answer document
with preprinted or hand-coded student information
must be inspected for student responses before
affixing the labels. On unused preidentified
answer documents, the Test Not Taken labels
should be applied over the preprinted student
information. On unused hand-coded answer
documents, the Test Not Taken label must be
applied over the bar-code label. Unused answer
documents without preprinted or hand-coded
student information do not need a label. The
School Test Coordinator must indicate on the
School Security Checklist which unused answer
documents received Test Not Taken labels.
TEST NOT TAKEN DOCUMENT LABEL (YELLOW)
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Unscorable Document Labels(affixed by the
District Test Coordinator)
UNSCORABLE DOCUMENT LABEL (BLUE)
Unscorable document labels must be affixed to
answer documents from which student answers were
transferred for any of the following reasons the
answer document was soiled or damaged, a student
recorded responses on another students answer
document, a student has used anything other than
a no. 2 pencil to record responses. The
original answer document must not be thrown away
or destroyed, and the test administrator must
contact the School Test Coordinator (STC)
immediately if an answer document should be
designated unscorable. The STC then must contact
the District Test Coordinator (DTC)
immediately. The DTC will provide instructions
for transferring student responses to a scorable
answer document. The new scorable answer document
must be returned by the school with all other
scorable answer documents. The DTC will affix a
blue Unscorable Document label to the answer
document and return it with the unused district
overage answer documents in pickup 3.
Documentation regarding the incident must be kept
on file at the district office for one year.

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET
OF UNSCORABLE DOCUMENT LABELS)
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LAA 2 Fall 2009 Retest
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LAA 2 Testing Schedule

TESTING DATE SUBJECT/SESSION
Monday, October 19 English Language Arts (sessions 1 and 2)
Tuesday, October 20 English Language Arts (sessions 3 and 4)
Wednesday, October 21 Mathematics
Thursday, October 22 Science
Friday, October 23 Social Studies

These are also makeup testing days.
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Return Schedule for District Test
Coordinators
Oct. 26 (M) Pickup 2 (UPS Next-day Air Return Service) All used and unused LAA 2 fall retest materials must be placed in provided white plastic bag on top of box 1 when packing GEE fall retest materials.
School Test Coordinators must return all used and
unused LAA 2 fall retest materials to District
Test Coordinators by end of day Friday, October
23, using the plastic bag provided within each
test packet. Once the return of secure materials
from each school is verified, plastic bags for
all schools should be placed into the large white
plastic bag provided in the LAA 2 retest packet.
Complete the information on the label and place
the white plastic bag on top in box 1 when
packing GEE fall retest materials for return to
DRC in pickup 2.