Mercury Family of Companies and hal Systems

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Mercury Family of Companies and hal Systems

• Over 7 Million Images and Eight Data Bases
• How did we do it?

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Mercury Companies Subsidiaries
Security Title Guaranty Co. First American Heritage Title Co Title America
Financial Title Alliance Title Lenders 1st Choice
Arizona Title Title Guaranty Co Custom Home Building..Serv
Mortgage Doc Prep...Services Real estate Services Loan Mortgage Services
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How Did We Start

• 1996-Security Title (Bailey Office) - unable to
  physically store the overload of paper Title
  files, we looked for a scanning, storage and
  distribution system thats simple to use and
  highly customizable.
• This was the first client/server standalone
  system installation in Colorado.
• We later added 100/CD Juke Box for the optical
  disk storage, DLT-Tape back-up.

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Security Title Bailey- LAN
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Security Title Woodland Park

• 1996-97 Teller County Clerk Recorder converts
  to imaging (group 4 tiff)
• hal Systems created a custom application to
  auto-import/index the daily images from the
  county and into halFILE
• We later added GI Indexing

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Security Title Woodland Park-LAN
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Security Title Canon City

• Acquired through acquisition - an existing
  halFILE user (the most versatile user base)
• Converted legacy title plant to halFLIE
• Fremont County and Custer County both scan and
  import from CD/Tape
• Scanned title/escrow closed files

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Security Canon City-LAN
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e.halFILE 1.4 Released

• 2001 we begin to look for new ways in managing
  halFILE (client/server configuration became a big
  maintenance).
• We consolidated our multiple databases to a thin
  client environment (Citrix/Terminal Server).
• Axis 7000 (document server device) used to drive
  a scanner to a target FTP folder.

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Co-Location Facilities

• Centralization of mission critical servers
• Supports thin client computing model
• Redundancy/fail-over and centralized backups
• Reliable and Scaleable
• Increased Data Security and Privacy
• Bandwidth on Demand

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New Thin Client Configuration
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Thin Client Benefits

• All applications are running on a centralized
  server farm
• Greatly simplifies software upgrades
• Can dramatically decrease IT costs through
  reduced staff and software maintenance (desktop
  support)
• Prevents unauthorized software downloads

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moreThin Client Benefits

• Telecommuting
• Office work load can be distributed
• Terminal Clients-no moving parts (no wear and
  tear on drives, fans or hardware upgrades)
• Desktop Shadowing- huge for training and IT
  support

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File Storage

• Three Colorado Title Companies, participated in
  joint closed file scanning.
• Barcode recognition to auto index documents in
  halFILE.
• Axis7000 Scanners (over 30 set-ups across three
  states).

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more File Storage

• Average of 1 Gig of images being scanned and
  auto-indexed in halFILE daily.
• Built-in multi-layered security.
• End users can access any file online 24/7. from
  there desktop.

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Human Resources

• With about 1,200 employee files (HR Payroll) we
  set out to image them.
• We developed the file layout requirements and
  performed the file preparation (with barcodes).
• Used an outside scanning company to mass scan the
  bulk paper files (one-time) to .tiff images and
  hal System created a import application.

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more...Human Resources

• Over 12 different companies personnel departments
  are accessing this data base or scanning in three
  states.
• Built-in security (Very BIG).
• Data is accessible from anywhere on the network.

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Base File Project

• Problem each of the three Colorado companies
  shared the same problem of 20-40 file cabinets of
  paper subdivisions files within there title plant
  operations
• Solution Share this data online, through
  halFILE/e.halFILE (scan, import existing images
  and use joint plant for indexes)

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moreBase File Project

• Benefit Consolidate 20-40 file cabinets of the
  same stored paper folders.
• Centralized data (backed-up) shared and
  accessible from any office
• Telecommuting
• Office work distribution
• Lower cost of office space
• Paperless file direction

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Summary

• Its been a very successful evolution with halFILE
  / e.halFILE.
• With the flexibility of hal Systems, new
  applications and processes is really up to the
  imagination.

H/R
File Store
Title Plants
Base File
Thin Client
24/27 Access
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Where to Get More Information