Discharge Appointment Scheduling

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Discharge Appointment Scheduling

• How to use StarPanel to request discharge
  appointments via Message Baskets and StarForms

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This is how a patients information appears in
Star Panel
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Select the Forms tab
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Click on VUH Discharge Appointment Request (in
the BLUE font)
First time users will need to search the Form by
typing Discharge next to search title and
clicking the box to the left of the form. Next
click Refresh in the upper right corner. This
saves the form as a preference.
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The VUH Discharge Appointment Request Form appears
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Type in the name of the Attending MD in the blank
marked Ordering Attending Provider (Dr Tulipan
in this example)
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Click on Add Data to request an appointment
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A set of blanks will appear
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In the blanks type in the ordered appointment
information.
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It is MOST helpful to indicate if the patient had
surgery in the Comments section.
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Click on Save Only this Part
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Your request is saved to the form. Press
Modify to make corrections.
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Click on Add Data to enter another appointment
or radiology visit
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Once again, a new set of blanks appear.
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Type in the next appointment needed (radiology in
this case).
Click here to acknowledge the Radiology order in
Wiz
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Use the Comments section for special
instructions (with and without contrast or
before appt. in Neurosurgery)
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Also use the Comments section to indicate when
the appointment is with a provider OTHER THAN
the attending(Dr P Russell in this case)
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Remember to always click on Save Only This Part
to save the information.
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All appointments requested
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Enter the contact numbers for the patient. This
is CRITICAL if Central Appointment Scheduling
needs to reach the patient after discharge. (if
patient is going to a Nursing home or a
relatives house, please put this number in the
Primary Contact blank.)
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After entering ALL of your requests, Click on
Save this to StarPanel
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NOTE Clicking Save to StarPanel saves this
FORM to Star Panel It does NOT send your request
to Central Appointment Scheduling.Another step
is required to SEND your request.
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Click OK to finalize form
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A message is automatically generated with the
request form attached
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To send your request, click on CentralApptSchedul
ing
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Central Appointment Scheduling would prefer this
box be blank. This makes the message rise to
the top of Cent.Appt.Scheds message list
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If you need to add information, please make the
first character an asterisk. This will also
make your message go to the top of Central
Appointment Schedulings list.
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Do NOT click on any of these options at this
time.Clicking an option will Save the request to
the pt.s chart, but WILL NOT send your request
to Central Appointment Scheduling.
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What messages look like in Central Appointment
Schedulings Basket. Notice Sneezy is at the
top because you left the message blank! (this
will make it faster for Central Appointment
Scheduling to find it!)
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These questions have the same Answer

• OH NO! I sent my request and now there is a
  change! What do I do?
• The patient has been discharged. What do I do?
• The ambulance is on the way. I really want to
  let Central Appointment Scheduling know. What do
  I do?

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Msgs?

• Use this function to get that request back to
• add information
• indicate a change
• indicate discharge

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Open the patients chart in StarPanel
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Click on Msgs?
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This will show any ACTIVE messages. Click on
the Date/time to open the request.
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You have your request back!
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Write your message in the white box (Dont
forget to start with an asterisk)
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Here is how your message looks to CAS. (Good
thing you remembered the asterisk!)
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When the request is returned, copy down the
information for the patient. Now save this
request to the chart by clicking on Appointment
communication. This saves the entire string to
the patients chart.
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Questions or Help??

• Contact
• Jon Hamilton (Central Appointment Scheduling)
• Jon.hamilton_at_vanderbilt.edu
• Or 343-8862 if urgent.
• Scott Simms RN (Systems Support Services)
• scott.simms_at_vanderbilt.edu
• 835-9848 if urgent