TRAINING PROGRAMME ON PREPARATIONS FOR THE POLL

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TRAINING PROGRAMME ON PREPARATIONS FOR THE POLL
COMMISSIONING OF ELECTRONIC VOTING MACHINES

• COLLECTORATE AUDITORIUM,KARIMNAGAR

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WELCOME TO ALL PARTICIPANTS
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Topics

• EVM - INTRODUCTION
• REQUIREMENT OF VOTING MACHINES
• EVM FIRST LEVEL CHECK
• RANDOMIZATIONS
• PREPARATION OF EVMs-BU and CU
• MAINTENANCE OF RECORDS OF EVMs
• POLLING MATERIALS REQUIRED FOR EVMs

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EVM - INTRODUCTION
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REQUIREMENT OF VOTING MACHINES

• Separate Voting Machine for each PS
• Simultaneous elections two separate sets
• No. of Control units No. of PS
• No. of Ballot Units 1 for upto 16 candidates
• 10 reserve rural areas, 5 - urban areas
• For example If no. of PS 200 (160 urban,40
  rural), then of No. of EVMs required -
  16844212

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• In AC s where no. of contesting candidates gt16,PO
  should arrange BU s

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EVM FIRST LEVEL CHECK

• First Level Checking of EVM is technical and
  physical examination of the machine by the
  engineers of the BEL/ECIL.
• FLC when to be done Sufficiently in advance
  before every General Election.
• FLC is to be completed before finalization of the
  list of contesting candidates in an election.
• FLC should be done at Dist Head quarters.
• DEO shall nominate a nodal officer at his level
  and intimate the same to the CEO.

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RANDOMIZATION

• FIRST RANDOMIZATION Adhesive Label
• Defective CU and BU should be isolated
• FLC OK in EVM Tracking software
• Database of CU and BU s verified and certified

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First Randomization

• After FLC of EVMs, the first randomisation of EVM
  (BU CU) to be done to allocate AC wise.
• This randomisation can be done in the EVM
  Tracking Software.
• The DEO to fix the schedule of first
  randomisation and inform the political parties to
  remain present.
• After random allocation of EVM for election,
  random allocation for training and awareness is
  to be done.

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First Randomization

• After fixing the schedule,randomization to be
  done in presence of political parties.
• Randomization will be done using a computer
  software
• Sticker of GREEN Color used for PollingSticker
  of YELLOW Color used for Training/Awareness
• After 1st randomization, separate list of CU s
  and BU s allotted to each AC for use at polling
  and Training to be prepared,signed by DEOs
  representative and RO and handed over to
  representatives of Political Parties

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After First Randomization

• RO shall take charge of CU s and BU s
• Meant for Polling ROs strong room 24X7
  security. Representatives of political parties
  can remain present during sealing of strong room.
• Meant for training handed over to concerned
  officials

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Second Randomization After preparation of list
of contesting candidates

• Purpose to allocate EVMs randomly to PS
• RO should fix a date of preparation of EVMs for
  poll (Candidate set)
• Date after last day of withdrawal of candidates
  and finalization of ballot papers
• Preparation shall be carried out in a large hall
  which can accommodate all EVMs to be prepared and
  all personnel concerned. Annexure XLVII will be
  complied by RO
• Entry to this hall shall be on production of
  Identity Card issued by the DEO.
• The hall should be sanitized free from all
  electronic device (except devices carried by the
  engineers of EVM).
• Only one entry provided with metal detector door
  frame and guarded by the police

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Preparation of EVM by ROAfter preparation of
list of contesting candidates

• PS number should be marked in EVM tracking
  software against those BU s and CU s.others to be
  marked as Reserve.
• Such list to be given to all candidates with
  written acknowledgement
• Any candidate/agent present at the hall may
  choose to get the CU/BU checked again through
  mock poll cum result verification.
• RO should do a random verification of atleast 10
  of such CU-BU pairs
• Address tagging to be done at this stage itself-
  both for CU and BU

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Important

• Personnel with valid ID and passes will be
  allowed
• Only authorized engineers of BEL and ECIL shall
  be associated for technical support
• Outer cover of BU s shall be opened and inside of
  BU is shown to candidates
• No BU and CU repairs should be carried out at
  this time
• Print out of results of mock poll for atleast 5
  of total EVMs shown to representatives
• Preparation shall be supervised by RO or one of
  the AROs deputed.Entire process to be fully
  video graphed

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PREPARATION OF EVMs

• Preparation of Ballot Unit
• Interlinking of BU and CU
• Preparation of Control Unit

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Sub-Units of EVM
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Ballot Unit - Details
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Ballot Unit - Internal parts
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PREPARATION OF BALLOT UNIT

• Ballot Unit has to be prepared by RO
• Inserting and fixing ballot paper
• Masking Candidate buttons with white color tabs
• Setting the slide switch at appropriate positions
  1,2,3,4
• Sealing ballot unit in annexure XXX

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Interlinking BU and CU

• First Ballot unit alone is plugged to the Control
  unit
• The socket for connecting BU and CU is provided
  in the rear compartment of the CU
• Power switch in rear compartment of CU to ON
• Connecting the Ballot Units and interlinking BU
  and CU needs practice to avoid any damage to the
  machines

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Control Unit - View of Bottom Compartment
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Control Unit
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Control Unit - Display Section
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Control Unit - Result Section
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Control Unit - Ballot Section
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Preparation of Control Unit

• Installation of the battery
• Setting the number of contesting candidates
• Sealing that section of control unit called
  candidate set section
• Read Annexure XXXII and chapter 3 of EVM manual
  published by manufacturing company

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Control Unit - Candidate Set Section
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Dispatch to Polling Stations

• Inform the Date and time of opening strong room
  to the candidates/agents

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Delivery to Presiding Officers

• Before accepting EVM,PO s should check
• Machine number on metal label and adhesive
  sticker
• PS number indicated on sticker with PS assigned
  in address tag.
• Any discrepancy shall be brought to the notice of
  concerned and reconciled

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• ALL the stages of randomization of EVMs shall be
  fully covered with videography and records
  maintained properly

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Important events

• First Randomization should be done after FLC
• Schedule for preparation of EVMs RO should fix
  between 3-5 days for each AC
• In Parliamentary elections preparation of EVMs
  to be supervised by ARO.
• Completion - 8 to 10 days before the poll

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SAFE PRESERVATION OF PREPARED EVMs

• All EVMs including reserve should be kept and
  preserved in safe custody of RO in a strong room
  under double lock duly sealed.
• Strong room to be opened only on appointed date
  and time when machines are to be supplied to
  polling parties.A proper logbook to be maintained
  giving details of closing and opening of strong
  room
• In emergency,if strong room to be opened,notice
  to be sent the candidates
• Strong room to be guarded all the time under the
  supervision not below the rank of DSP

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MAINTENANCE OF RECORDS OF EVMs

• Maintain complete record of all control units and
  Ballot units used at election in the form of
  Master REGISTER
• Record should show no. of control units and
  ballot units with serial numbers including
  reserve
• EVMs used for training and demonstration purposes
  are not to be used for taking Poll on the Poll
  day
• Separate Register for details of voting machines
  supplied to PO s with their names, assigned PS
  before Poll and after Poll

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POLLING MATERIALS REQUIRED FOR EVMs

• List of Various Polling Materials Annexure VIII
• Form 17A-Register of Voters under Rule 49L(1)

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• VOTERS SLIP
• ADDRESS TAGS one for CU and one for BU. To be
  printed in sufficient quantity well in advance
• SPECIAL TAG to seal inner door of the Result
  section of CU. Prepared at Govt Printing Press

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Conduct of Mock PollRef ECI letter dated
19/01/2012

• Mock poll shall be conducted normally one hour
  before the scheduled hour of commencement of
  poll.
• All contesting candidates should be informed in
  writing well in advance in this regard.
• Polling agents of at least two candidates should
  be present at the time of Mock Poll. However, if
  polling agents of at least two candidates are not
  present, the Presiding Officer may wait for 15
  more minutes.

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Commencement of Mock poll

• Candidates may be advised to share the machine
  no. of EVM allotted to specific PS with their
  Polling agent(s) so that they are in a position
  to inspect EVM.
• PO s advised to display sticker containing the
  machine number to agents present
• In case of replacement, special report by SO
  mentioning number, reasons and deployment
• Machines shall be escorted back after the poll to
  strong room
• Play the video

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THANK YOU