CONSER Standard Record Quick Review

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CONSER Standard Record Quick Review

• By

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Current resources www.loc.gov/acq/conser

• Complete Power Point Presentation
• Catalogers Cheat Sheet
• Documentation
• Metadata Application Profile (MAP)
• Appendices
• Decision-making guidance
• Working with copy/record maintenance

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General principles

• Metadata Application Profile (MAP) identifies
  mandatory data elements
• Additional data elements may be added
• Specialized resources specialized treatment
• Existing copy not changed unless incorrect or
  information outdated
• New records maintained to new standard
• Records may contain a mix of old and new
  practices (as always)

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If in doubt

• Follow the general principles
• Do what makes the most sense
• Do what youve always done (unless guidelines
  instruct otherwise)
• Exercise your catalogers judgment!

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Whats the same?

• Current frequency
• Numbering area (unformatted)
• Subject headings
• Most added entries
• Most linking fields

• Main entry
• Title proper
• Edition statement
• Place of publication
• Publisher

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Whats different?

• Simplification
• Fixed field, 006, 007, other MARC fields
• Coding of indicators for 246 field
• Authorized access points vs. transcription and/or
  notes
• Limited use of differentiating uniform titles

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Whats different?

• Numbering
• Numbering statement in note format (362)
• Always a Description based on note
• Always a source of title note (even if t.p.)
• Standard abbreviations not required

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Why change numbering?

• Clarity
• Consistency
• Efficiency
• Ease of training

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CSR and AACR2

• CONSER standard record cataloging is an
  application of AACR2 cataloging
• Examples labeled CSR show CONSER standard
  record application of AACR2
• Examples labeled AACR2 show elements beyond the
  requirements of CSR

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Fixed field
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006 and 007 fields

• Mandatory only first byte of 006
• Form of material
• Mandatory only first two bytes of 007
• Category of material
• Specific material designation

006 m 007 a c b r
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AACR2 Basis of description

• If first issue
• Do 362 0- Formatted numbering statement
• 362 0- No. 1 (June 1936)-
• No 500 Description based on note
• If not first issue
• No 362 0- Formatted numbering statement
• Do 500 Description based on note
• If not first issue, but have information
• Do 362 1- Unformatted numbering statement
  (note)
• Do 500 Description based on note
• 500 -- a Description based on v. 14, no. 3
  (Dec. 1998).

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CSR Basis of description

• The first issue, but if thats not available the
  earliest issue in hand
• Do 362 1- Unformatted numbering statement
• 362 1- a Began with v. 1, no. 1 (May 2002).
• Do 500 Description based on note
• 500 -- a Description based on Vol. 14, no. 3
  
• (Dec. 1998).
• 500 -- a Description based on Vol. 1, no. 1
  (May
• 2002).

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Noting chief source

• CSR
• Note chief source, even if title page, and
  combine with Description based on note
• 500 -- Description based on Vol. 1, no. 1 (Jan.
  2001) title from cover.
• 500 -- Description based on Jan. 2003 title
  from t.p.
• 500 -- a Description based on first and only
  issue title from caption.
• AACR2
• Note chief source only if its not title page
• 500 -- Description based on Jan. 2003 title
  from cover.

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Other title information

• Transcribe if considered useful
• To clarify the title proper
• 245 00 a Focus b a journal of legal
  studies.
• or
• 245 00 a Focus.
• 500 -- a A journal of legal studies.
• To explain the title proper (LCRI 12.1E1)
• 245 00 a Nature Conservancy b newsletter.

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On title page Rain Clouds Journal of Poetry and
Pessimism
Any of these are options under CSR. 245 00 a
Rain clouds. 245 00 a Rain clouds b journal
of poetry and pessimism. 245 00 a Rain
clouds. 246 13 a Journal of poetry and pessimism
245 00 a Rain clouds. 500 -- a Journal of
poetry and pessimism.
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Variant titles - 246

• Record all variant titles as usual
• Parallel titles/acronyms variant titles

Parallel titles from chief source 246 11
Other variant titles (including initialisms/acronyms) 246 13
Minor title changes (including parallel titles found on later issues) 246 1_ i a
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Variant titles CSR vs. AACR2

• Initialisms/acronyms
• 245 00 Cataloging world.
• 246 13 CW CSR
• 245 00 Cataloging world b CW.
• 246 30 CW AACR2
• Parallel titles
• 245 00 Annual review.
• 246 11 Rapport annuel CSR
• 245 00 Annual review b rapport annuel.
• 246 31 Rapport annuel AACR2

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CSR on variant titles - 246

• Titles that appear elsewhere on issue
• 245 04 a The miner workman's advocate.
• 246 13 a Advocate cover
  title
• Other forms of the title
• 245 04 a The miner workman's advocate.
• 246 13 a Miner and workman's advocate
• Parallel titles
• 245 00 a Japan report.
• 246 11 a Nihon

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CSR AACR2 on variant titles - 246

• Variant titles
• 245 00 a Freeport daily journal.
• 246 1- i Alternate issues published with
  title
• a Chicago daily telegraph
• 245 00 a Los Angeles design world.
• 246 1- i Issues for Nov. 2006- have title
• a LA design world
• Titles that do not appear on any pieces
• 245 00 a Tennessee ancestors.
• 246 1- i Popularly known as a Tenn an

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Statement of Responsibility

• A corporate body appearing prominently in
  conjunction with the title
• News and events
• Art Institute of Chicago
• CSR
• Statement of responsibility not transcribed if
  national name authority record exists
• If no name authority record, follow AACR2 and
  transcribe in 245 b or c
• 245 00 a News and events / c Art Institute
  of Chicago.

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On cover Horizons The Agency for
International Development Published in
Washington, D.C. by the Agency for International
Development
There is a name authority record in national
authority file, so 245 00 a Horizons.
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Publication information

• Place
• First-named place required (LCRI 12.4C)
• Online resources S.l. if not readily available
• If country known (or reasonably guessed)
• United States or United States?
• Dates - 260 c
• CSR Optional
• AACR2 Only if first and/or last piece in hand

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Physical description
Required only for tangible, non-print
resources. 300 -- a CD-ROMs 300 -- a 12
microfilm reels 300 -- a sound discs
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Frequency

• Required Current frequency if known (310)
• Fixed field fill characters
• Optional Former frequency (321)
• Maintenance (existing records)
• Update 310 with current frequency
• Move previous frequency to 321 field
• Leave all existing 321 fields

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Item(s) described Monthly, 1999-2000 three
times a year, 2000-2003 quarterly, 2004-
If creating an original record - CSR 310 -- a
Quarterly
If editing existing copy AACR2 310 -- a
Quarterly, b 2004- 321 -- a Monthly, b
1999-2000 321 -- a Three times a year, b
2000- 2003
And the fixed field coding?
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Numbering

• Unformatted 362 note
• 362 1- a Began with neue Folge, Nummer 1 (1997)
  ceased with neue Folge, Nr. 11, published 2006.
• 362 1- a Began with numero 1 (abril 2001)
  first series ceased with numero 12 (marzo 2003)
  nuevo serie began with numero 1 (abril 2003).
• Optional
• Abbreviations
• Capitalization
• Arabic numerals (for spelled out numbers)

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Numbering

• Optional Abbreviations, capitalization, Arabic
  numerals (for spelled out numbers)
• Volume 1, number 1 or Vol. 1, no. 1
• Vol. IV, no. 4 or Vol. 4, no. 4
• Second series or 2nd ser.
• Nouvelle serie or Nouv. ser.

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On title page of first issue, called February
2006 Harwood Amsterdam, Beijing, Canberra, New
York 2006
AACR2 260 -- a Amsterdam a New York b
Harwood, c 2006- 362 0- a Feb. 2006- CSR 260
-- a Amsterdam b Harwood 362 1- a Began with
February 2006. OR Began with Feb.
2006. 500 -- a Description based on first issue
title from t.p.
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Numbering (maintenance)

• Ceased title (have last issue)
• Add to existing 362 0-
• or
• Add a separate unformatted note (362 1-)
• New series
• Add to existing 362 0-
• or
• Convert to unformatted note (362 1-)

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In OCLC record 362 0- a Vol. 1, no. 1- 500 --
a Latest issue consulted Vol. 4, no. 3. Ceased
with Volume 4, number 4, with publication date
of 2005 (last issue in hand).
CSR 362 0- a Vol. 1, no. 1-v. 4, no. 4.
OR 362 0- a Vol. 1, no. 1- 362 1- a Ceased
with v. 4, no. 4, published in 2005. 500 -- a
Final issue consulted.
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In catalog record 362 0- a No. 1-no. 6 new
ser., no. 1- You have two issues -- No. 3,
published in 2004 (last issue of new ser.) --
3rd series, No. 1, published in 2006
How would you update the catalog record for the
3rd series? a. Add to formatted 362 b. Convert
formatted 362 to unformatted note add new
information c. Leave existing 362 add separate
unformatted 362
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In catalog record 362 0- a No. 1-no. 6 new
ser., no. 1- You have two issues -- No. 3,
published in 2004 (last issue of new ser.) --
3rd series, No. 1, published in 2006
362 0- a No. 1-no. 6 new ser., no. 1- 362
1- a New series ended with No. 3, published in
2004 3rd series began with No. 1,
published in 2006. 500 -- a Latest issue
consulted 3rd series, No. 1, published in 2006.
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CSR required notes

• DBO
• Source of title
• Numbering
• Latest issue consulted note
• 500 -- a Latest issue consulted 2001.
• 500 -- a Final issue consulted.
• Even when cataloging based on one issue
• 500 -- a Description based on 1918 title from
  t.p.
• 500 -- a Latest issue consulted 1918.

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Uniform title

• Distinguishing uniform title only to resolve
  conflicts (LCRI 25.5B) for
• Monographic series
• Serial title Generic term
• or
• Serial title Generic term plus frequency word
• Create uniform titles as required for legal
  materials and other cases for collocation purposes

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Translations/language editions

• No uniform title
• Collocating title added entry
• Linking entry field

245 00 a Analyse des politiques educatives.
730 0- a Education policy analysis. l French.
775 08 i Issued also in English t Education
policy analysis x ISSN w (DLC) w
(OCoLC)
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Series (traced)

• Series statement (4xx)
• If authority record ? Not required
• No authority record ? Required
• Series added entry (8xx)
• Record authorized form here instead of 4xx

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On item described Reports of the Mono Lake
Committee In LC authority record 130 -0 a
Report (Mono Lake Committee)
In catalog record 245 00 a This month at Mono
Lake. 260 -- a Lee Vining, CA b Mono Lake
Committee 830 -0 a Report (Mono Lake Committee)
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On item described National parks
occasional news brief (No LC/NACO authority
record)
In catalog record 245 00 a Yosemite this
month. 260 -- a Lee Vining, CA b Eastern
Sierra Mountain Climbers Association 440 0- a
National parks occasional news brief
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Issuing body notes(LCRI 12.7B7.1)

• Optional, if authority record exists
• Required
• If authority work does not exist and will not be
  created
• If issuing responsibility for the work changes

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On item described Behavior Therapy Official
journal of the Association for Advancement of
Behavior Therapy Published by Elsevier. LC/NACO
authority record exists for the Association.
In catalog record 245 00 a Behavior
therapy. 260 -- a New York b Elsevier 710 2-
a Association for Advancement of Behavior
Therapy.
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On (later) issue for Jan. 2006 Official journal
of the Association for Behavioral and Cognitive
Therapies Authority record exists for later name
of the Association.
In catalog record 260 -- a New York b
Elsevier 550 -- a Issued by Association for
Behavioral and Cognitive Therapies,
lt2006-gt 710 2- a Association for Advancement of
Behavior Therapy. 710 2- a Association for
Behavioral and Cognitive Therapies.
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Miscellaneous

• Prefer linking fields where feasible
• 776 08 i vs. 530
• note generation from 7xx vs. 580
• 730, 740 not required if linking field exists
• Optional fields/subfields
• 041 0- use only a (record details in 546)
• 538 not required except
• Refer to MAP and Catalogers Cheat Sheet

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Questions?