Basel Convention Regional Centres Handbook By Nelson Sabogal

1
Basel Convention Regional
Centres Handbook By Nelson
Sabogal

2
Africa and West Asia 1 Basel Convention
Regional Centre for the Arab States in Egypt 2
Basel Convention Co-ordinating Centre in
Nigeria 3 Basel Convention Regional Centre in
Senegal 4 Basel Convention Regional Centre in
South Africa
Central and Eastern Europe 9 Basel Convention
Regional Centre in the Russian
Federation 10 Basel Convention Regional Centre in
Slovakia
Latin America and the Caribbean 11 Basel
Convention Regional Centre in Argentina 12 Basel
Convention Regional Centre in El Salvador 13
Basel Convention Regional Centre in Trinidad
and Tobago 14 Basel Convention Coordinating
Centre for Training and Technology Transfer
for Latin America and Caribbean region in
Uruguay
Asia and Pacific Region 5 Basel Convention
Regional Centre in China 6 Basel Convention
Regional Centre for SEA in Indonesia 7 Basel
Convention Regional Centre in Tehran 8 SPREP
3
About the draft Handbook

• The Handbook provides a detailed step-by-step
  approach to BCRC management
• It addresses questions on policy, structure,
  procedures, responsibilties and authorities
• It is divided into 9 chapters with relevant
  annexes
• We will now see what these chapters contain in
  brief

4
CONTENT

• Improving the Effectiveness of Regional
  Operations
• Resource Mobilisation
• Draft Principles of Staff Rules
• Draft Consultancy Services Contract for
  Individuals and Institutions
• Chart of Accounts
• Indirect Costs
• Reserves
• Income and Expenditure Projection System
• Draft Financial Rules and Procedures

5
Chapter 2 Resource Mobilisation

• Provides a step-by-step approach to enhance
  capacity of resources mobilisation
• It is targeted at the Directors and the staff and
  includes basic background as well as practical
  and updated knowledge
• Information on financial mechanisms around the
  BCRC and the SBC
• Outline and overview of the steps in resource
  mobilisation
• Practical tips beneficial to fund raisers
• Includes a draft for project proposal

6
Chapter 3 Draft Principles of Staff Rules

• General Guiding Principles
• Recruitment and appointment- Polices and
  procedures, letter of appointment etc.
• Working at the BCRC- training, obligations over
  time rules, annual performance apraisals,
  greviance and disciplinary procedures
• Benefits of working in BCRC
• Termination of Service- Notice period,
  resignation etc

7
Chapter 4

• Draft Consultancy Services Contract for
  Individuals and Institutions
• Conditions of Contract for Consultants and
  Institutions
• As easy as plugging in the variables but please
  ensure applicability to local local context

8
Chapter 5 Chart of Accounts

• To ensure standardisation of budget lines across
  BCRCs
• Used for reporting back to UNEP, an obligation if
  funds are received from Convention Trust Funds
• A link is provided to UNEP Project Manual
  describing this Chart of Accounts and how the
  budget table should be assembled

9
Chapter 6 Indirect Costs

• Tendancy not to cover indirect costs in the core
  allocation and in grants
• To clarify the role indirect costs play in
  project and programme planning
• Distinguishing between direct and indirect costs
  and thier criterias
• Solutions on how to deal with the problem on a
  step-by-step basis

10
Chapter 7Reserves

• Tell me what you need and I will tell you how
  to get along without it- Dilbert
• The need for reserves
• Recommendations on how reserves can be built up

11
Chapter 8Income and Expenditure Projection System

• Use of Microsoft access for this purpose
• To organise information on the income stream
• Already in use by SBC for its income projection
  database
• It will give an indication to the SBC on the
  position of the BCRC

12
Chapter 9Draft Financial Rules and Procedures

• Framework of financial responsibilities of BCRCs
• Rules and Procedures for Budgeting and Auditing
• Matters concerning administration and Finance-
  Polices and Definitions, Accounting and Records,
  assets and capital expenditure, cash management
  etc.
• Renumeration and Personal Expenses- Pensions,
  loans, travel and other associated expenses

13
Annex I Guidelines for the preparation of
Business Plans for 2009-2011

• Thank you to those who have already sent it to
  the Secretariat!
• It is one of the most important documents of the
  BCRCs as it assists in Implementing the Basel
  Convention Strategic Plan for the
  implementation of the BC to 2011
• It details the needs of each region thus allowing
  for the Secretariat to recognize them
• Contains updated information on governance and
  administration arrangements and acts as a
  management tool for the Centres to attract funds
• A Draft has been provided with bits and pieces of
  different BCRCs

14
Annex II Memorandum of Understanding
15
Clean up operation in Côte dIvoire 2006
16
Discovery of dumped toxic waste
17

• http//www.basel.int/centers/centers.html
• THANK YOU!