EEMS Election Expenditure Monitoring System

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EEMSElection Expenditure Monitoring System
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Objectives

• Monitoring the Account lodged by the candidates
  so that further actions can be taken.
• To monitor-
• Candidate total expenses
• Funds given by political party to the candidate
• Funds given by others to the candidate
• Expense understated or not
• Candidate expenses exceed ceiling amount or not

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Introduction

• Expense by candidate over public meetings,
  posters, banners, vehicle etc.
• Ceiling for candidate expenditure
• Different for different states and elections.
• This account must be a correct account of
  election expenses.
• Each candidate has to lodge an account of
  election expenditure before the DEO within thirty
  days of declaration of result.
• And it should be in a manner prescribed by
  Election Commission of India.

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Introduction

• After scrutiny of the account of election
  expenses maintained by the candidate/his election
  agent, the DEO will send a report to the
  Commission in prescribed format.
• The candidate who
• did not lodge his account
• or if there are discrepancies in the account
• gets a notice by the Commission, which is served
  on the candidate by the DEO.
• Then DEO will send a Supplementary report with
  the reply of candidates who got the notices

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Election Commission

• Can even Disqualify a candidate in case the
  account is found to be incorrect or untrue.
• Grounds
• The candidate does not lodge an account of
  election expenses in time and manner.
• The account lodged by the candidate is incorrect
  and untrue.

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Process flow
Lodging of Election Expenses Account by the
Candidate to DEO
DEO will send a report to the Commission in
prescribed format through CEO
Election Commission filter the accounts on
grounds Account Lodged ? /Lodged in Time ?
/Lodged in Manner ? Issues Notices to the
Candidate
DEO Supplementary Report
Election Commission can further take action on
candidate or even disqualify him if not satisfied
with the Candidates reply
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Lodging of Accounts by the candidate

• The candidate shall lodge the account of his
  elections expenses with the DEO within 30 days
  from the date of declaration of result.
• If 30th day is a state holiday then the next
  working day will be the last day for the
  candidate to lodge the account.
• The account lodged should be in the format
  prescribed by the Election commission.
• This account must be a correct account of
  election expenses.

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ROLES

• ECI
• Can monitor the candidate accounts online
• Feed details like
• Result date
• Last date for lodging of account
• Ceiling amount
• CEO
• Can monitor the candidate accounts online
• Give comments on DEO report
• DEO
• Data entry of the scrutiny reports is to be done
  by DEOs as per software provided by the commission

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DEO module

• Data entry
• Date of Lodging of accounts
• Defects in format
• Abstract statement (Part I to Part IV) not filled
  up/not signed.
• Duly sworn in Affidavit of the candidate is not
  filed.
• Register of Day to day accounts along with bank
  register and cash register not duly signed by the
  candidate.
• Vouchers in respect of items of election
  expenditure not submitted/not signed by the
  candidate or his election agent.
• Self Certified copy of the statement of Bank
  account for election expenses not submitted.
• All receipts for election expenses were not
  deposited in the aforesaid bank a/c and all
  payments except petty expenses were not made by
  cheque.

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DEO module contd

• Candidate expense details
• Public meetings/Rally
• Campaign materials
• Media expenses including paid news, surrogate
  news
• Vehicles
• Erection of gates,arches,cutouts,banners
• Campaign workers
• Visiting dignitaries other than star campaigners
• Others
• Funds given by Political party
• Party name
• Mode of payment(cash/ cheque or in kind)
• Amount

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DEO module contd

• Funds given by Others
• Sponsors name
• Mode of payment(cash/ cheque or in kind)
• Amount
•  Expenses Understated
• Item of Expenditure
• Details (if any)
• Date of observation
• Page no. of shadow observation register
• Amount observed
• Amount according to candidate
• Amount understated (auto calculated)

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Actions
Notice issued to the candidates with defects in
the account lodged by ECI
Notice served by DEO and got an acknowledgement
Reply received
ECI satisfied with the reply
Hearing done
No
ECI satisfied with the reply
No
Disqualified
Yes
Yes
Case dropped
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Types of Notices

• Not Lodged
• Not in Time
• Not in Manner
• Not in (Time Manner)

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CEO module

• Can monitor all candidates accounts.
• Can give comments on DEO report submitted.

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ECI module

• Result date
• Last date for Lodging of accounts
• Expenditure ceiling amount
• Notice printing and issuing
• Action on Candidates

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Reports

• Candidate wise-
• Complete DEO Report
• Expense Details
• AC wise-
• Summary Report of DEO
• Candidates with Defects
• Candidates exceeds expenditure ceiling
• Action taken on candidate
• District wise-
• Candidates with Defects
• Action taken on candidate
• State wise-
• Party expenses on Candidate

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THANKS