As the World Turns in

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As the World Turns in
Karen Shaffer and Shane CaudillDepartment of
General Services Division of Purchases and
Supply
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Focus Account Management

• There are many suppliers in the eVA World (over
  15,000 registered)

Goal To use your eVA and Ariba account to
maximize your visibility for business
opportunities and orders!!
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Whats the benefit to me?

• State Government
• 171 Agencies/Institutions
• 4 Billion/year for goods services

• Local Government
• 340 Users
• 5 Billion/year for goods services

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Whats the competition look like?

• Suppliers
• 15,000 registered vendors
• 800 vendor catalogs loaded into eVA
• Mix of local and statewide suppliers
• 20 get 80 of the orders
  (approx. 5,000 suppliers)

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So whats the point?

• In order to be the center of the eVA Universe you
  must maintain accurate account information!!!!!

• There is a lot of spend potential out there
• eVA can help you get a jump on the competition
  (on line bids, on line responses, email
  notifications, electronic catalogs)

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Business Opportunities - VBO

• Area where solicitation advertisements are posted
• Premium level vendors are automatically notified
  of advertisements via email based on
  correspondence type, commodity codes, the parent
  class code, and service area
• Working email and fax eVA solicitation addresses
  need to be maintained.

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Business Opportunities - eProcurement

• Solicitations over 30,000
• Sealed Bidding online response
• Premium level vendors are automatically notified
  via email based on commodities
• What does the Buyer see?
• Commodity Codes
• Bidders List Address/Contact information

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Business Opportunities Quick Quote

• Business between 5,000 - 30,000
• Receive Bids on-line Respond on-line
• What does the buyer see?
• Commodity Codes
• Service Areas
• Bidders List Address/Contact information

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Solicitation Address
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Life Cycle of an Electronic Order
Supplier registers Company Name and Location Name
in eVA
Buyer searches the eMall
Delivery
Creates requisition
Buyer checks order status
eVA Preferred Order Method (POM) of Electronic
connects to Supplier Ariba account by the DUNs
Supplier acknowledges order in Ariba Inbox
Ariba notifies supplier of new order by email,
fax(based on Ariba supplier account POM)
Supplier checks Ariba Inbox for order details
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Your in!!
Click Account Maintenance
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Account Maintenance
Add/Modify Contact Information
Add contacts to addresses and Select
Correspondence type here
Select Service Areas here
Select Commodities here
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How do I make company name or tax id changes?

• Legal Company Name and Fed. / Tax ID Number
• Email eVA-Customer-Care_at_dgs.state.va.us The
  request for these changes should include
• Name of person requesting change
• Tax ID
• Position / title of person requesting change
• Phone Number
• Item(s) and description of change

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Help

• Call the AMS Hotline at 1-866-289-7367
• Email suppliers_at_ams.com
• We are here to help you!!

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Orders!

• 2 Ways for Buyers to place orders
• Catalog orders
• Punchout Catalog
• CIF/Text based Catalogs
• Non-Catalog orders

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What Is A Catalog?
There are 2 types of eVA catalogsCIF Punchout

• A CIF (catalog interchange format) catalog is a
  list of products/services and their attributes.

• A Punchout Catalog is a live web based catalog
  that a supplier hosts.

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Why are Catalogs Important?

• Visibility within the eVA system over 15,000
  registered vendors 800 catalogs

• Establishes a Storefront

• Allows a supplier to better control the
  information received from an eVA PO

• Minimizes order entry for the buyer

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What Are The Catalog Requirements?

• 4 Basic Requirements
• Register on-line with eVA!
• Register on-line with Ariba.
• Sign a Trading Partner Agreement.
• Convert a product list into a CIF format or
  complete punchout development

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Catalog Item View
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Where can I find the tools?

• On the Web!
• Go to www.eva.state.va.us Click the green
  Vendors button.
• Contact the catalog team by emailing
  eva-catalog-manager_at_dgs.state.va.us