Forest Service

1
Forest Service Incident Business Solutions
Team Incident Business Processes for 2007
January 27, 2007
2
Agenda

• Executive Summary
• Incident Business in 2007
• 2007 Test Timeframes

3
Executive Summary

• Vision
• Align People, Processes, and Technology by
  improving the management of information from
  end-to-end.
• Improve internal controls and audit performance
  by improving acquisition processes, providing
  appropriate documentation for costs, and
  eliminating processing errors such as duplicate
  payments
• Create an infrastructure to provide ongoing
  analysis, cost reviews, and process improvements.
• Enable Business Operations to successfully
  support FAM utilizing core financial data.
• Reduce costs by utilizing fewer people to enter
  data and process accrual and payment data.
• Utilize proven, existing technology to build an
  infrastructure that enables data exchange between
  disparate Fire Aviation, Acquisition Management
  and Financial Management applications.

4
Executive Summary - Current and Future State

Current State
ROSS
ISuite or Web-122
IBDB at the ASC
FFIS FAIRS FTRS
EaTIS (Contracts Database)
ESB
Re-use of data throughout
Future State
5
Executive Summary (cont)

• Full Implementation to include
• EERA and Aviation Contract data will be entered
  and managed in the EaTIS application
• Contract data from EaTIS will be populated in
  ROSS contracts and agreements module and Aviation
  Business System (ABS)
• The I-Suite database can be populated from ROSS
• Aviation Business System (ABS) will be utilized
  to record flight use, provide daily accruals,
  electronic invoicing to the ASC and provide data
  to the FAM-WEB Data Warehouse for reporting.
• I-Suite exports will provide accrual, and EERA
  payment data directly to the ASC and Casual
  (AD) payment data to DOI-National Business Center
  Casual Pay System
• FireCode ? Job Code creation will be automated
• ASC- workflow of job code, accruals and payments
  from the Incident Business Database (IBDB) to
  FFIS.

6
Incident Business in 2007

• All FS incident related payments have migrated to
  the ASC
• To assure adequate testing and field training,
  Incident Business systems will be pilot tested
  and implemented on a phase-in basis.
• EaTIS
• Regions 1, 5 and 6 pilot tested in 2006
• EaTIS strategy and timeline has been revised.
  VIPR to be developed and EaTIS phased out est.
  2008.

7
Incident Business in 2007

• ROSS will be manually populated with EERA
  contracts.
• I-Suite users may import resource data from ROSS.
• I-Suite users will continue to generate daily
  accrual data, but can now be electronically
  transmitted to the ASC.
• I-Suite users can electronically transmit Casual
  (AD) and EERA payment data to the ASC and NBC.
• Flight data for aviation contracts and air
  tankers will be recorded in ABS. Accruals,
  invoicing and reporting all will be electronic.
• The ASC-Incident Payment Center workflow will be
  automated.

8
2007 EaTIS Aviation Contracts

• All Regions will record Aviation Contract data in
  EaTIS
• Full functionality of EaTIS for aviation contract
  solicitation, inspection and award will not be
  developed. The new VIPR application will provide
  that functionality in 2008 (est.).
• As contracts expire, standardized contract
  provisions will be implemented.
• .

9
2007 ABS Aviation Business System

• Contracted Aviation including Air Tankers will be
  tracked in the Aviation Business System (ABS).
• Air resource manager enters flight data in ABS
  or Disconnect client
• Daily accrual data flows to IBDB
• COR and Vendor approves invoice summary
  electronically
• Data transmitted to ASC for payment.
• Daily costs posted on the web

10
2007 IF Pilot Test Plan

• January/February 2007 Integration testing of
  all systems, end to end.
• March 2007 Begin Pilot Testing
• March - June phase-in of all systems

11
QUESTIONS??
12
EMERGENCY EQUIPMENT RENTAL AGREEMENTS

• Jan 2006 4,219,564.06 182
• Feb 2006 3,133,532.00 107
• Mar 2006 4,662,097.00 285
• Apr 2006 2,712,298.00 167
• May 2006 895,911.00 174
• Jun 2006 1,381,102.00 281
• Jul 2006 4,444,914.00 824
• Aug 2006 14,599,327.00 2024
• Sep 2006 19,712,991.00 2300
• Oct 2006 24,361,889.00 3236
• Nov 2006 5,303,770.00 623
• Dec 2006 12,924.00 1
• TOTAL 85,440,319.06 10204