Theresa Ryan Department of Finance Ireland

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Theresa RyanDepartment of FinanceIreland

• Procurement Management Reform in Ireland

EU Learning Lab 4 July 2005
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Irish Procurement Context

• Current estimate of public procurement
  expenditure is 15 billion per year
• 10 of GDP and
• 35 of total Government spending
• 53 supplies and services 47 works
• Decentralised approach to procurement

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Total Market Breakdown - Estimate Roughly
!! m

• Central Government 1,350
• Local Authorities 4,000
• Health Sector 2,650
• Education Sector 1,300
• Non-commerical State Bodies 700
• Commerical SBs / Utilities 5,000
• Total 15,000

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Procurement Management Reform

• Background
• General Approach to Implementation
• Four Strands
• Capacity Building
• Aggregation
• Training Education
• eProcurement

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Background

• eProcurement Strategy
• Establishment of NPPPU
• National Public Procurement Policy Framework
• Strategic approach to procurement
• Underpinned by a concept of VFM
• Requirement for corporate procurement plans

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General Approach to Implementation

• A sound procurement foundation is essential for
  implementing an eProcurement strategy
• NPPPU is laying that foundation .
• Procurement management reform being addressed via
  four strands

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Capacity Building

• Capacity building projects
• Each focuses on better approach to purchasing
• Spend analysis
• Identify where savings can be made
• Procedures and policies
• Systems and skills
• Next step each Ministry to produce corporate
  procurement plan

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Capacity BuildingeProcurement Initiatives Fund
(EIF)

• Funding provided in 2003 and 2004 to kick-start
  eProcurement in some sectors
• Health
• Local Government

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Aggregation

• Draft strategy on approach to aggregation
• Pilot project on electricity
• Looking at
• photocopiers
• paper
• travel
• Market impact being considered

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Training Education

• Framework for procurement training being
  developed
• Best practice guidelines being prepared

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eProcurement

• Approach
• Etenders
• Signpost portal/website
• Electronic catalogue
• Others

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eProcurement Approach

• Incremental approach
• Building on what we have
• Researching best practices
• Liaising with other EU (and non-EU) jurisdictions

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etenders

• www.etenders.gov.ie
• Developments to date
• Launched March 2001
• Site review conducted early 2003
• Conversion to Oracle platform
• OJEU wizard and eSender status since April 2004

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etenders (contd.)

• Recent enhancements
• Supplier alerts
• Improved search facilities
• Reminder facility for Contract Award Notices
• Facility to view guidance material online
• Accessibility statement and audit
• Irish version of website
• Postbox facility for supplies and services (works
  being addressed)

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etenders contd.

• Next
• Online clarifications
• Online tender evaluation (pilot)
• Community forums
• Postbox stage 2 (restricted tenders)
• Development into tender management facility

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etenders Registration Statistics

• General Statistics as of 23 June 2005
• Authorities registered 1,393
• Authorities Users registered 2,132
• Suppliers registered 25,273
• Active Tenders 1068

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etenders contd.

• Marketing campaign in progress
• Have had
• Newspaper and journal advertising
• Radio advertising
• Online advertising
• Electronic etenders magazine
• Information seminars and events

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Signpost Portal

• Launched January 2005
• Provides links to all public procurement
  websites, current and future including
• etenders website
• PPP website
• Procurement news
• Guidance
• eCatalogue (for public sector buyers)
• Training

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Electronic catalogue (in test)

• Irish Public Sector Buyers Catalogue
• Working title www.ps-cat.gov.ie
• Current arrangements for information
• Shopping cart functionality
• Future
• Framework agreements
• Aggregated agreements
• Punch-out

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Electronic Auctions

• Very little real experience in Ireland
• eAuctions SIG
• Looking at eAuctions with a view to providing
  guidance on their usage in public sector
• Looking at UK and NI experience, also other EU
  pilots, EU Learning Lab etc.

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Other

• Purchasing Cards Pilot
• Pilot Framework Agreements
• Savings to be measured!

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Theresa RyanDepartment of FinanceIreland

• Procurement Management Reform in Ireland

EU Learning Lab 4 July 2005