E-Mail Messaging Is More Than

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E-Mail MessagingIs More ThanType and Click

• Your Writing StyleRepresents You?Use
  Conventional Stylefor E-Mail Messaging

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What Lies Ahead?

• What is incorrect style?
• Why is this style incorrect?
• How closely does your style match incorrect
  style?
• What is correct style?
• How can you improve your writing style for
  e-mails?

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What Represents Poor Style?
I was very sick for the pass two weeks.  I went
to class monday but i had to live during lab time
because my cough was so bad that i got sick. I
saw you going into your office but i just could
not stay because i felt horrible i have not been
able to attend i do not want to fail the course i
want to know if i can give you the work monday
for the excell class and powerpoint or if i can
get an incomplete. I will appreciate an answer
back. thank you
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Learning to UseCorrect Stylefor E-Mail Messaging
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Use Capital Letters

• To begin the first word of a sentence.
• For the word I.
• For all words that name specific people, places,
  or things.

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One Step Forward?Capitalization!
I was very sick for the pass two weeks.  I went
to class Monday but I had to live during lab time
because my cough was so bad that I got sick. I
saw you going into your office but I just could
not stay because I felt horrible I have not been
able to attend I do not want to fail the course I
want to know if I can give you the work Monday
for the Excell class and Powerpoint or if I can
get an incomplete. I will appreciate an answer
back. Thank you
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Use Complete Sentences

• A sentence contains an action word?a verb.
• Another word?a noun or pronoun?tells who or what
  is doing the action.
• The word group makes sense.
• The word group ends with a period, question mark,
  or exclamation point.

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Recognizing Complete Sentences
I was very sick for the pass two weeks.  I went
to class Monday but I had to live during lab time
because my cough was so bad that I got sick. I
saw you going into your office but I just could
not stay because I felt horrible. I have not been
able to attend. I do not want to fail the course.
I want to know if I can give you the work Monday
for the Excell class and Powerpoint or if I can
get an incomplete. I will appreciate an answer
back. Thank you.
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The Simple Sentence

• Expresses a single idea.
• Tells who does or did what.
• Ends with a closing punctuation mark.
• I took the final exam yesterday.
• Did you return the books to the library?
• Mark made the basketball team!

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Assignment Write an e-mail message to your
instructorabout your career goals and the
education ortraining you will need to reach
them. Useonly simple sentences to express your
ideas.Provide at least eight simple
sentences. Remember Capitalize the first word
theword I and the names of specific
people,places, and things.
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The Compound Sentence

• Combines two closely related simple sentences.
• Joins the sentences with and, but, or, or nor
  requires a comma before the joining word.
• Our class took the final exam yesterday, and the
  instructor has already graded the tests.
• I have completed the English requirements, but I
  must still take two math courses.
• Jill may call me at home, or she may call me on
  my cell phone.

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Creating a Compound Sentence
I was very sick for the pass two weeks.  I went
to class Monday but I had to live during lab time
because my cough was so bad that I got sick. I
saw you going into your office but I just could
not stay because I felt horrible. I have not been
able to attend, but I do not want to fail the
course. I want to know if I can give you the work
Monday for the Excell class and Powerpoint or if
I can get an incomplete. I will appreciate an
answer back. Thank you.
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Assignment From the eight simple sentences
you created in the last assignment, join two of
the related simple sentences into a compound
sentence. Use and, but, or or to join the simple
sentences into a compound sentence. Remember
Place a comma before and, but, or or.
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The Complex Sentence

• Changes or adds to the meaning of a simple
  sentence by adding another idea.
• Contains another idea that begins with a word
  such as if, when, as, although, or since.
• Requires a comma after the additional idea if the
  additional idea begins the sentence.

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The Complex Sentence Illustrated
If I am not home,
Jill may call me on my cell phone.
Additional Idea
Simple Sentence
or
Jill may call me on my cell phone
if I am not home.
Simple Sentence
Additional Idea
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The Complex Sentence Illustrated
When you arrive,
Ms. Lee will give you the books.
Additional Idea
Simple Sentence
or
Ms. Lee will give you the books
when you arrive.
Simple Sentence
Additional Idea
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Creating a Complex Sentence
I was very sick for the pass two weeks.  I went
to class Monday but I had to live during lab time
because my cough was so bad that I got sick. I
saw you going into your office but I just could
not stay because I felt horrible. Although I have
not been able to attend, I do not want to fail
the course. I want to know if I can give you the
work Monday for the Excell class and Powerpoint
or if I can get an incomplete. I will appreciate
an answer back. Thank you.
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Assignment From the eight simple sentences
youcreated in the first assignment, combinetwo
of the simple sentences into a complexsentence.
Use if, when, as, although, or since to change
the simple sentences into a complex sentence. If
necessary, rewritethe sentences. Remember
Place a comma after the firstword group if it
begins with if, when, as,although, or since.

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Organize the Message

• What do you want to say?
• List important ideas in the order you wish to say
  them.
• Discuss each idea in a logical sequence.
• Place each idea in a new paragraph.

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Organizing Ideas Into Paragraphs
I was very sick for the pass two weeks.  I went
to class Monday but I had to live during lab time
because my cough was so bad that I got sick. I
saw you going into your office but I just could
not stay because I felt horrible. Although I
have not been able to attend, I do not want to
fail the course. I want to know if I can give you
the work Monday for the Excell class and
Powerpoint or if I can get an incomplete. I will
appreciate an answer back. Thank you.
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Format the Message

• Begin with a greeting that includes the name of
  the person who will receive the message.
• Continue with the content of the message.
• End with a signature, even if it is only your
  first name.

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Formatting the Message
Hello, Ms. Clark, I was very sick for the pass
two weeks.  I went to class Monday but I had to
live during lab time because my cough was so bad
that I got sick. I saw you going into your
office but I just could not stay because I felt
horrible. Although I have not been able to
attend, I do not want to fail the course. I want
to know if I can give you the work Monday for the
Excell class and Powerpoint or if I can get an
incomplete. I will appreciate an answer back.
Thank you. Mary Smith
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Proofread and Edit

• Use the Spelling feature of your e-mail system to
  correct any spelling errors.
• Proofread the message and correct any punctuation
  errors.
• Edit the message for grammar and word-usage
  errors.

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Correcting Language-Usage Errors
Hello, Ms. Clark, I was very sick for the past
two weeks.  I went to class Monday, but I had to
leave during lab time because my cough was so bad
that I got sick. I saw you going into your
office, but I just could not stay because I felt
horrible. Although I have not been able to
attend, I do not want to fail the course. I want
to know if I can give you the work Monday for the
Excel class and PowerPoint or if I can get an
incomplete. I would appreciate an answer back.
Thank you. Mary Smith
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Beginnings for Success

• Use capital letters.
• Use complete sentences.
• Simple sentences
• Compound sentences
• Complex sentences
• Organize the message.
• Format the message.
• Proofread and edit the message.

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Assignment Apply what you have learned in
this lesson.Write an e-mail message to your
instructortelling why you are taking this class,
whatyou expect to learn, and how the
conceptsyou expect to learn will help you reach
yourfuture goals. Use three paragraphs for
thecontent of your message.