DBTI Batch

1
DBTI Batch 81 Homecoming Steering Committee
Set-Up
2
Steering Committee

• Provides Over-all Direction for all Homecoming
  Events and Activities
• Identification of all major events
• Venue, budget, dates, program details
• Set-up, Management and Supervision of all Working
  Committees
• Includes committee responsibilities, function and
  structure
• Process, System, SOPS formulation
• Guidelines, forms, timelines, etc.

3
Steering Committee

• Management of Finances
• Manages all collected funds
• Individual / corporate contributions, collections
  from projects
• Payment of suppliers, venue, etc.
• Approval of all sub-projects
• Mechanics
• Funding, etc.

4
Steering Committee

• Coordination of all sub-committee projects
• Activities, timing, venue
• Coordination with Alumni Officers / DBTI
  representatives
• Conflict resolution
• Final say on all issues

5
Steering Committee Composition

• Steering Committee Chairperson
• Over-all Direction, presides over committee
  meetings
• Working Committee Vice-Chairpersons
  (also the Working Committee Heads)
• Finance/Collections
• Program and Events
• Logistics
• Special Projects
• Public Relations/Marketing
• Class Representatives 2/3 per class (from 4-21
  to 4-25)

6
Responsibilities
7
Steering Committee Chairperson

• Provides over-all guidance to all steering
  committee members on all activities
• Presides over the Steering Committee meetings
• Agenda, venue, time/date
• Coordination with Alumni Officers / DBTI
  representatives

8
Vice-Chairperson (Finance/Collections)

• Financial Comptroller
• Manages and Monitors financial activities
• Collections
• Payables

9
Vice-Chairperson (Program and Events)

• Manages the Program and Events Committee
• Coordinates all activities of the committee
• Proposes all major events and activities
• Concept, venue, budget, schedules
• Directs all programs and events
• Homecoming Entertainment
• Homecoming Program
• Other Homecoming Activities

10
Vice-Chairperson (Logistics )

• Coordinates venue of all major events
• Venue arrangements, stage/backdrop, etc.
• Coordinates with suppliers on all logistics needs
  of the Steering Committee
• Posters, billboards, awards (trophies,
  certificates, etc )
• Food and Drinks

11
Vice-Chairperson (Special Projects)

• Proposes special projects for fund raising to
  the steering committee
• Coordinates with the Finance Co-chair, to develop
  a plan to collect revenue from the projects
• Coordinates all activities of all sub-committees
  on special projects

12
Vice-Chairperson (Public Relations/Marketing)

• Ensures dissemination of information to all
  alumni (all activities including special projects
  and major events )
• Ensures attendance of targeted audience for all
  major events
• Number of pax
• Spokesperson for the Steering Committee

13
Class Representatives

• 2-3 reps per class (from 4-21 to 4-25)
• Represents section in all steering committee
  meetings
• Compose the section sub-committees

14
Class Representatives

• Class Officer-in-charge
• Acts as the class chairman and reports to the
  steering committee
• Finance-in-charge
• Suggests most efficient manner of collecting
  personal contributions/donations
• In charge of collecting personal
  donations/contributions
• Communications-in-charge
• Solicits suggestions from class members
• Coordinates with the class OIC re
  suggestions/issues raised and other concerns
• Manages communication process to all class
  members

15
Class Officer-in-Charge

• Represents section in all steering committee
  meetings
• Heads the class sub-committee
• In coordination with the Vice-chair for Public
  Relations and Marketing, cascades minutes of the
  Steering committee meetings directly to class
  members
• ( within 48 hours after meeting )
• Manages all activities of class sub-committees
• Reports collections (on personal contributions)
  progress to the Steering Committee
• Manages, with the help of the Class
  Finance-in-charge collection activities for all
  personal donations of all class members
• With the help of the Class Communications-in-charg
  e, solicits/organizes suggestions from class
  members on proposed activities/ideas and reports
  them to the steering committee

16

• Nominated People
• Joey Marquez
• Pilo
• Mike N.
• Roehl
• Fidel
• Kirk
• Butch
• Eric
• Bobby D.
• Eric Castaneda
• Mulong Francisco
• Edwin Bayona
• Edwin Ocampo
• Negs
• Frankie Hilario
• Joey Verzo

17
Appointments

• Steering Committee Chairperson Joey
  Benjamin
• Working Committee Vice-Chairpersons
• Finance/Collections
  Mon Hildawa w. Bobby D, Mike N.
• Program and Events
  Bong Lim
• Logistics
  Negs Negranza
• Special Projects Joey Marquez
• Public Relations/Marketing Deng
  Kibanoff
• Class Representatives
• 4-21 Nap Bautista
• 4-22
  Roehl, Kirk, Butch
• 4-23 Frankie Hilario
• 4-24 Mon Protacio
• 4-25 Pilo, Joey Verzo

External Auditor c/o Alumni Office
18
Committee Rules Established to guide the
conduct of meetings and interactions

• Quorum at least 6 Committee members present
• Agreements 50 1 of those present
• Conflict/Issues Resolution
• Committee will ask those in conflict to resolve
  issue themselves up to 1 week
• If no resolution, Committee takes over and
  decides based on agreement rule
• If still no resolution, Chairman will have the
  final say no appeal
• For proper protocol, suggestions pertaining to an
  area should be coursed through the Working
  Committee Head

19
Next Steps

• All Committee Members will make their own
  schedule of activities using the Activity
  Tracking Chart (excel format)
• Committee Heads will present their plans on the
  next meeting Aug. 14, 300 pm, Don Bosco Makati

20
Blue Sky ExerciseHomecoming Proposed Major
Events

• Homecoming Gala
• Mass
• Program
• Concert
• Launch of Endowment Fund
• Parangal sa Teachers
• Back-to-School in half a day
• Family Day
• Sports Day
• Outreach Medical Mission or Intramurals for
  kids
• Father and Kids Camp
• Retreat
• Exclusive Batch 81 Party
• Steering Committee Cocktails

21
Suggested Fund Raising Events

• Movie Premiere
• Bingo Social
• Pusoy Night
• Big Night
• Concerts
• Golf Tournament
• Souvenir Program (National Steering Committee)
• Tiangge/Garage Sale
• Pawnshop Sale/Subasta
• Raffle
• Oyster Night (eat all you can)
• Bar Tour
• Solicitations
• In-Laws Auction/Adopt a Mother-In-Law for Day
• Booth Exhibitors
• Joey Marquez bidding to Gays
• Fashion Show
• Car Show

22
Possible Sponsors

• San Miguel
• Via Mare
• Lydias Lechon
• Car Dealers/Accessories
• Gas Stations
• Newman
• Gyms
• Aboitiz
• Travel Agencies
• Money Transfers
• Hotels/Motels
• Finance Companies
• Viagra/Pfizer
• McDonalds
• Liquor
• Cigarettes
• Clothing/Apparel
• Individuals