DEVELOPING BOARD EFFECTIVENESS

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DEVELOPING BOARD EFFECTIVENESS

• How we began..

Ad-hoc Committee Kay Menzel, Nancy Stuart, Tom
Joyce, Neil Harvey, Jack Plimmer, and Ara Rogers
OLLI- University of South Florida kaym66_at_verizon.
net April 8, 2011
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Build a Foundation

• Determining the Role of the board

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Step 1 What are the Boards Responsibilities ?

• The Ad-hoc Committee began work on a mission
  statement in the following way
• a brainstorming session by dividing the board
  into 3 small groups to get their input on
• What should the Board of Advisors primary role
  and mission be?
• How does the Boards mission relate to OLLIs
  organizational mission?

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What should a Board Mission Statement Look Like?

• a formal, short, written statement of the boards
  purpose.
• guide our actions, spell out our overall goals,
  provide a sense of direction and guide decision
  making.
• answer the basic question of why the board
  exists.
• help the board stay true to its primary purpose.

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And More.

• provide direction when the organization needs to
  adapt to new demands.
• serve as a touchstone for decision making during
  times of conflict.

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Mission Statement

• The OLLI Board of Advisors mission is to ensure
  the effectiveness and continuity of OLLI-USF by
  guiding decision making, enabling program
  excellence, responding to the membership, and
  promoting member participation. Sharing
  leadership with the OLLI staff, the board is
  future oriented, continually striving to improve
  while addressing present challenges and
  opportunities.

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Board Approved!

• Yea!!!!!

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Step 2 Develop an Operational Plan

• Start with a brainstorming session with the board
  3 small discussion groups.
• Discuss point by point everything we have
  included in our Mission Statement.

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The How-tos

• How do we go about doing what we have said is the
  Boards mission?
• What actions are needed to carry out each element
  of its mission?
• The Specifics.

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Ensuring Effectiveness Continuitymeans..

• Making sure that things are working well so that
  the organization will continue to thrive into the
  future
• Maintaining a continuous dialogue
• Variety of Classes
• Creating annual short-term Board goals with
  specific measurables.
• Assuring all committees have mission statements
  and measurable goals.

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Guiding Decision Making

• Involves putting the following steps in place to
  enable the board to have both a broad and an
  in-depth view of how structural elements are
  working for the organization.
• Goal Setting and Review Process with timelines
  and responsibilities
• Annual Reviews Bylaws Policy Procedures
  Manual Annual Calendar Committees Progress
  reports Reflection on the past experiences

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Enabling Excellence

• defined as the best that we can be, means giving
  attention to
• -- classes are meeting the needs of the
  membership
• and more.

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• Faculty are committed and performing up to the
  expectations of the membership
• Social activities provide valuable interactions
  that attract current and prospective members
• Registration process works well
• Continuity of program offerings is considered
• Faculty with diversity of backgrounds and subject
  areas are being added

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• New board and committee members are informed
  about their roles
• Special interest groups are supported and
  developed
• Communications are appropriate and working as
  intended
• Facilities are meeting the needs of our faculty
  and membership
• Fundraising efforts are meeting current and
  future needs

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Responding to the Membership Promoting Member
Participation

• Board Members role includes
• Hosts at OLLI activities
• Board member or staff greet all new classes
• Visitation in classes for a first-hand look
• Review of membership surveys
• Review of class evaluations

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Being Future Oriented

• Keep track of changing demographics
• Monitor other OLLIs to identify elements that we
  may implement or aspire to
• Develop a Board succession plan
• Create long term Board goals
• Make sure that OLLI is visible and understood by
  USF

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Continually Striving to Improve

• Participation in OLLI conferences and regional
  meetings of Lifelong Learning Institutes
• Learn from our mistakes, build on our successes

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Collecting Data/enabling evaluation

• Why classes fail/succeed
• Characteristics of members who join, drop their
  membership, participate long-term
• How many volunteers are added/dropped and why

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• What open house elements successfully attract new
  members
• What venues for classes successfully attract
  attendees and why
• How effective varied OLLI communication methods
  are

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Final Step/ The Annual Planning Retreat

• Discussion of years performance with analysis
  review
• Prioritize greatest needs
• Set short term and
• Long term goals