Slides

1
Monitoring and Evaluation in Humanitarian Aid
Quality Procedures PROJECT STRAND 1 Training
and Capacity Building
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the Single Form

• A single form to ALWAYS use for
• Project proposals (any type)
• Interim Narrative Report
• Pre final Narrative Report
• Final Narrative Report

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the Single Form

• Preparation of the Single Form requires knowledge
  of the ECHO PCM manual
• The following must be enclosed
• Logframe
• Workflow
• Map of the area
• Other documents should be enclosed as required by
  the situation

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the Single Form

Complexity of the project
Evaluability of the project
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SF proposal

• The SF is composed of 13 sections
• All sections are completely filled in to
  convince of the importance of proposed
  operation
• Less detail is required for operations of primary
  emergency and emergency

Elements of interest
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SF proposal

The following points shall always be respected
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SF Sections

• 2. Need Assessment
• A precise stakeholders analysis is required
• Problem tree should be used as an instrument to
  analyze and synthesize problems
• If an assessment exists it shall be enclosed (at
  least a summary)

Elements of interest
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SF Sections

• 3. HO Strategy
• The presence of the HO in the country/area is
  explained specifying
• Location, sectors, donors
• Lessons learnt
• Chosen strategy is discussed
• Proposals shall always be discussed with regional
  ECHO representatives

Elements of interest
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SF Sections

• 4. Operational Framework
• In general
• Logical Framework mandatory (max
  3 pages)
• Title of operation must not exceed 240 characters
• Requirements inserted in SF must be scrupulously
  respected

Elements of interest
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SF Sections

• 4. Operational Framework
• In Particular
• Precise details are required for the
  beneficiaries (number, type, category, location)
  
• Identification criteria are clearly defined
• Activities are sub-divided into sectors (budget,
  categories)

Elements of interest
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SF Sections

• Continuing with sez. 4 the objectives
• General objective (called principle objective
  here) shall be in line with the objectives
  specified by the EC decision
• Insert only 1 specific objective
• Centrality of indicators (details for all
  expected results) and monitoring mechanism

Elements of interest
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SF Sections

• 5. Risks Assumptions
• External factors are explained and monitored
• The field safety situation is outlined and, if
  they exist, specific protocols for the operative
  context in question

Elements of interest
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SF Sections

• 6. Resources Required
• Local and expatriate staff are divided (1 2)
• Function is specified and estimated costs
  discussed
• Purchasing procedures are detailed (goods,
  equipment)

Elements of interest
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SF Sections

• 7, 8, 9. LRRD , Mainstreaming
  Visibility/communication strategy
• The questions substainability and
  mainstreaming are discussed
• If there are funds for visibility the expense
  must be justified (Visibility Plan)

Elements of interest
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SF Sections

• 10. Field Coordination and local implementing
  Partners
• Mechanisms of connection are explained (Field
  coordination)
• Procedures foreseen for contracts for supplies,
  services and works are defined (explaining if
  action different from the EC procedure is taken
  and the procedure to be followed)

Elements of interest
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SF Sections

• 11, 12, 13. Financial administrative
  information conclusion
• Basic information on the project is stated
• Space for conclusions and comments

Elements of interest
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SF Interim Report

• The same format of the proposal is used (Single
  Form)
• It must state in detail progress made STRICTLY
  following the original plan
• Logframe representing the progress made is
  reported

Elements of interest
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SF Interim Report

• To change parts insert activities and changes
  made, insert the phrase Not Applicable in parts
  not modified
• Section 4 becomes the most important section with
  special attention to

Elements of interest
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SF Interim Report

• Special attention must be paid to
• Note the starting date of the operation and in
  case of inserting a date different from that
  specified in GA, give a reason
• Request, with a justification, any eventual
  extension of the implementation period
• Do not modify in any way the specified objective
• Duly justify any inherent changes in budget

Elements of interest
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SF Pre-final Report

• Mandatory only for the types of decision which
  call for it
• Always the same format
• Substantially similar in form and objective to
  the Interim Report

Elements of interest
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SF Final Report

• Use the same format (Single Form)
• Defines the framework reached at end of operation
• The rules of filling it in remain unvaried

Elements of interest
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SF Final Report

• Previously used methods for supplying information
  are still valid
• Extreme care must be made in filling the Sections
  4 (Operational Framework), 6 (Resources), 7
  (LRRD), 8 (Mainstreaming) e 9
  (Visibility)
• All additional comments are to be made in section
  13
• Indicators (levels reached), modifications made
  to plan and possible impact are detailed and
  discussed
• All details of procedures followed for the
  contract are supplied

Elements of interest
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