SAP Business processes

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SAP Business processes
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Session outlines

• SAP R/3 database Client roles
• System Landscape
• Business Processes in Logistics
• Procurement Process
• Production Process
• Sales process of trading goods
• Sales process of finished goods
• Contd..

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Session outlines

• Getting Started
• Logging on to R/3 System
• SAP GUI Screen Elements
• Navigating SAP screens Exercise
• Display of an existing order
• Exercise
• Contd..

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Session outlines

• Getting Started with SAP
• Creating a Sales order
• Document Flow

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Common Client Roles
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Sample SAP System Landscape
Database Servers
Application Servers
Presentation Servers
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Object Migration
Corrections and Transport
Development
QA Testing
Production
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Business Processes in Logistics
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SAP R/3 System Business Modules
Logistical
Financial
Human Resources
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Procurement Process
Outline Agreement
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Sales Process
Packing
Customer Order
Picking
Billing
Accounts Receivable
Goods Issue
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SAP GUI INSTALLATION
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• SAP GUI Installation procedure 1. Download any
  one of the SAP GUI depending on the Windows OS on
  your PCa) Windows, 2000, 2003, XP SAP GUI 6.4
  (ftp//ftp.sap.com/pub/sapgui/win/640/compilation5
  /) orb) Windows Vista SAP GUI 7.1
  (ftp//ftp.sap.com/pub/sapgui/win/710/compilation2
  /)You do not require any id / registration to
  download the above software2. Extract the 
  zipped file.3. Set up the software4. Client
  configuration will be demonstrated in tomorrow's
  class,  which takes 5 minutes.

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SAP SCREENS NAVIGATION
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Entering in to SAP

• To enter SAP
• Menu Path Start ? Programs ? SAP Front-end ?
  SAP Logon (or)
• Double click on SAP logon icon
• Enter the fields Client, User, Password,
  Language
• Press Enter

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SAP Log on screen
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Log on screen fields

• Client
• This is a numeric field.
• This number defines a whole business entity.
• User
• Every SAP user has a user name.
• Users of SAP system are client-specific, which
  means that having a user identification on one
  client will only allow access to that particular
  client.
• Password rules
• 3-8 Characters long Letters, Numbers, no 3
  Characters can be the same
• Do not start with a ? or an !
• Do not use previous 5 passwords
• Language
• Default languages are English / German

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SAP EASY ACCESS SCREEN
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(No Transcript)
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Screen Elements

• Check boxes
• Radio buttons
• Status bar
• Tab
• Options

• Command field
• Menu bar
• Standard toolbar
• Application toolbar
• Title bar

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Keyboard Shortcuts
Key Function
F1 Help
F3 Previous screen
F4 Possible entries/ Match code
F9 Technical Information / Material
F12 Cancel
Shift F3 Exit
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SAP Easy Access

• SAP Easy Access user menu is the user-specific
  point of entry into the SAP system.
• To place the cursor in the browsers address
  field, use ctrl Tab
• Using the Esc key while you are working in an R/3
  Enterprise transaction will cause the transaction
  to exit, and you will lose any unsaved data.
• To activate the menu bar press F10.

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Finding the T-code for the task

• To find a transaction code for a certain task,
  place the cursor on the appropriate function
  (that is, menu item) in the SAP Easy Access
  workplace menu
• Choose Extras ? Technical details or
• To find the transaction code for the current
  task
• from the menu bar, choose System ? Status

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Multiple SAP Sessions

• To create a new session from anywhere in the
  system
• Choose System ? Create session from the menu bar,
  or click on the create session icon.
• To create a new session and a task
  simultaneously
• In the command field, enter /o (the forward slash
  and the letter o) followed by the transaction
  code for the task you want to start. For example,
  to create a customer master record in the
  Accounts Receivable application, you use
  Transaction FD01. To open a session and start
  this task at the same time, you enter /ofd01 in
  the command field.
• Choose Enter.

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Getting Started with SAP
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Displaying an existing order

• Menu path SAP Easy Access Screen ? Logistics ?
  Sales and Distribution ? Sales ? Order ? Display
• Enter order no 5404 other fields need not be
  filled up
• Choose Enter button
• You will get Display Standard order 5404
  Overview screen

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SAP Data

• Header level data
• Item level data

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Header level Data

• Who will be paying for this order? (Partners tab)
• What is the rejection status of this document?
  (Status tab)

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Field Types

• There are three types of Entry Fields
• Required
• Default entry
• Optional entry field

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System Messages

• E - Error
• An invalid entry has been made.
• The cursor moves to the field where the error
  has occurred.
• W - Warning
• A possible error has been made.
• The user can continue without changing.
• I Information
• Feedback from the system.

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Basic Transaction codes Basic Transaction codes
Code Description
SPRO Business IMG
OVS9 Change view for customer groups
VS00 Master data
VC00 Sales support
VA00 Sales
VL00 Shipping
VT00 Transportation
VF00 Billing
VX00 Foreign trade
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Questions ?
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Thank you