EzVAC Primer

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EzVAC Primer

• Updated 11/24/09

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Welcome to EzVAC!

• EzVAC is an online immunization registry run by
  NYPH
• EzVAC has many features
• Looking up immunization records
• Entering new and old vaccines
• Downloading school, daycare, camp and WIC forms

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Accessing EzVAC

• EzVAC can be accessed a number of ways
• Eclipsys patient record
• WebCIS patient record
• WebCIS home page
• url

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EzVAC and Eclipsys
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To access EzVAC from Eclipsys. Once in a patient
chart, click on EzVAC under the Tools menu
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It will bring you directly into the patients
EzVAC chart. You do not need to log in or enter
the MRN again
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EzVAC and WebCIS
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To access EzVAC from WebCIS. Once in a patient
chart, click on the EzVAC link
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It will bring you directly into the patients
EzVAC chart. You do NOT need to log in or enter
the MRN again
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EzVAC and WebCIS home page
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Click on the Immunization link, this will bring
you to the EzVAC home page
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You can log in using your WebCIS/Eclipsys password
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You can also get to EzVAC from directly from the
web

• EzVAC url https//ezvac.cpmc.columbia.edu/ezvac
• You need to be on a hospital or university
  computer or be connected through VPN

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Getting started in EzVAC
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Selecting a Facility Code

• The first thing that you need to do if you have
  never used EzVAC before is to select the facility
  that you are working from

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Click on the Facility link
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Scroll down and click on the facility that you
are currently at
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• You will now automatically be logged into that
  facility whenever you log into EzVAC.
• This is important for when you are entering
  immunizations.
• You can look up immunizations of any child in the
  system, regardless of what facility you are
  logged into.

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You can make sure that you are logged into the
facility that you are currently at
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• If you are at more than one facility, you should
  make sure to change your facility code to the new
  facility

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If you have changed to more than one facility,
every time you log in after that, EzVAC will ask
you which facility you are currently working at
that day Just click on the link to the site you
are currently at, and you will be logged into
that facility
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To look up a patients record, click on Record
Number to look up by MRN, or on Name to look
by name or partial name, and then enter the
information
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To look up a patients immunization record click
on the Immunizations link
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The short view of immunizations gives you the
name of the immunization and the date it was given
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The long view of immunizations gives you the
full information for the immunization given. It
also allows you to make changes to immunizations
that were entered erroneously.
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To access school, daycare, camp and WIC forms
click on the Forms link
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You can then click on WIC, camp, daycare or
school form and the patients sociodemographic and
vaccine information will be filled in
automatically
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To access Vaccine Information Sheets (VIS), click
on the VIS statements link
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To enter new vaccines Click on New
Vaccines/shots link
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Click vaccine you want to enter
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Use the pull down menus to make sure that vaccine
information is correct
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When you are finished, scroll down to the bottom
of the page and click done of you have no more
vaccines to enter, or more if you have more to
enter
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To enter old vaccines that were given elsewhere
Click on old vaccine/shots link
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Enter the date that vaccines were given and click
the box next to all the vaccines given on that
same date
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If you are not sure if a vaccine is already in
EzVAC, look at the full list of vaccines already
in EzVAC
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When you are finished, scroll down to the bottom
of the page and click done of you have no more
vaccines to enter, or more if you have more to
enter
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Viewing immunizations directly

• You can now view records directly in WebCIS and
  the WebCIS tab in Eclipsys without having to
  leave the electronic health record and enter into
  EzVAC

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You can see the immunization record directly from
Eclipsys by using WebCIS tab. Click on
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Click on the Immunization link
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The patients immunization record will be
displayedwithin the same screen.
Scroll down to see the rest of the record.
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You can see the immunization record directly from
WebCIS by using the immunization link. Click on
Immunization
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The patients immunization record will be
displayed within the same screen.
Scroll down to see the rest of the record
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Now, you can also do the Vaccine Adverse Event
Reporting (VAERS) directly from EzVAC by using
the provided link.
Click on Forms
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Click on the Vaccine Adverse Event Reporting
System (VAERS) link
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A new screen will pop up with the VAERS form. The
patients demographic information is
automatically filled out. Also, included are the
instructions on how to submit the form. See
arrows.
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• If you have any questions or suggestions, call or
  email
• Operational Coordinator
• Oscar Pena 212-305-0803 op31_at_columbia.edu
• Medical Director
• Melissa Stockwell 212-342-5732
  mss2112_at_columbia.edu