Orientation Training to Addl.Pos

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Orientation Training to Addl.Pos 1st to 4th
February 2008 Day-I Session-II Roles
Responsibilities of Functionaries at GP Mandal
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Functionaries at GP level

• GP Secretary
• Field Assistant
• Mates
• VO-Mobilization
• Sarpanches ward members- Plan approvals
• Wage Seekers

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Functionaries at Mandal Level

• MPDO
• EO RD
• Mandal Engineer
• Addl.PO
• Technical Assistants
• Computer Operators
• MPP
• MMS

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Responsibilities of PO
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Responsibilities of PO

• Preparation of labour Budget
• Ensuring minimum 100 days of work/family
• Keeping adequate works ready for shelf of works
• Issue of Job cards
• Supervising Muster Rolls
• Ensuring regular payments within 15 days
• Providing worksite facilities

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Responsibilities of PO

• Fund management at mandal level
• Conduct review meetings
• Facilitate social audit
• Maintenance of records and registers
• Opening of accounts for wage seeking families
• Medical and ex-gratia payments
• Ensure proper functioning of MCC

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1. Preparation of Labour Budget
Total No. of wage seeking families registered 300
Total wage days required to be generated 300100 days/family 30,000 person days
Total value of works to be created _at_Rs.120/wage day including material component 30,000120Rs.36.00 lakhs
Value of the works to be identified by the GP (75 of the total value) Rs.27.00 lakhs
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2. Ensuring minimum 100 days work entitlement

• Ensure continuous wage
• Give work allotment for two months at a time
• Encourage reporting on Monday for work
• Ensure continuous reporting of families once
  reported for work
• Encourage more than one member per family to
  work- this improves average

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3. Ensure Adequate works in Shelf

• Identification of works once in a year
• Preparation of Budget in December
• Complete administrative and technical sanctions
• Maintain shelf GP wise
• Works sufficient for at least two months should
  be always available in the shelf/GP

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4. Issue of Job Cards

• It is a continuous process- can issue job cards
  as and when demanded
• Ensure that one family gets only one job card
• Affix photo identification on job cards
• Ensure unique ID for each job card
• Job card is valid for five years
• If job card is lost, it can be replaced, free of
  cost

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Photo or Signature of PO
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Job Card Process
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Household Job Card
OR
Job card Register
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PO
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Enter Details of households
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MCC
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5. Supervising muster rolls

• Only numbered muster rolls to be used
• Each muster roll is allotted to a particular work
  ID
• One muster should be used only for fixed number
  of workers
• Signatures/thumb impressions are must for each
  worker
• Marking of attendance on muster
• Signature of FA, GP Secretary, witnesses

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6. Ensuring regular payments within (15) days
Contd cir. 1602
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7. Providing worksite facilities
Worksite facilities are to be ensured by the
Executing Agency. first aid box (NREGA, Schedule
II, Sections 27 and 28) to the workers.

• Safeguards to injured worker
• Free treatment
• Payment of ½ daily wage during the period
• Ex gratia payment in case of death and permanent
• disability during course of work.
• Facilities like safe drinking water, shade and
  crèche for children,first aid box
• If more than five children below the age of six
  years are present at the worksite, a person
  (preferably a disabled woman) should be engaged

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8. Maintaining adequate funds, prompt submission
of Utilization Certificates.

• Account Details
• Date wise releases Utilization (Year Ending
  Balance)

• .

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9. Conducting review meetings.

• Weekly meeting with all FAs and TAs
• Review GP wise work progress and payments
• Periodic meetings of Sarpanches, GP Secretaries
• Convene MPP meetings for approval of works from
  time to time
• Attend review meetings convened by CEO/PD DWMA

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Conducting review meetings- focus on

• Verify Muster Rolls
• Timely Payment of wages to labour
• Verify Quality and durability of works
• Provision of Works Site Facilities
• Check Updating of Job cards
• Check Updating of records in Gram Panchayats
• Assess Demand for work in each village
• Up dating data in Mandal Computer Center

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10. Facilitating Social Audit.

• Social Audit Means Continuous public vigilance
  for .Ensuring public accountability in the
  implementation, Reducing corruption, malpractices
  and Deviations in the implementation of the
  programme
• Schedule for social audit
• Provide information to the Social auditors
• Inform all concerned to be present
• Mandal level public meeting to address issues
• Follow up action on findings of social audit

• .

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12. Maintenance of records and registers

• GP Level
• Cash Book- remuneration and materials
• Work-wise expenditure
• Stock Register
• Job card application register
• Job card issue register
• Assets register
• Complaints register

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1 Cash Book
2 Cheque Book
3 Vouchers
4 Counter foils of the Cheques
5 Fund Applications
6 Register of works Administratively Sanctioned
7 Technical Sanction Register
8 Advance Register
9 Stock Registers
9 (a) Stock Register for materials
9 (b) Stock Register for Furniture (Fixed Assists)
10 Register of Cheque Books Received
11 Cheques issue Register
12 Muster Roll issue Register
13 Medicines issue register
14 Pay Bill Register
15 Weekly Review Meeting Register
M A N D A L L E V E L
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13. Opening of Accounts to Labour in Post Offices
Banks
Sl. No Name of the GP Habitation Existing A/c Nos. A/cs to be opened Total
14. All medical, exgratia related payments
Permanent Disability 0.25 Lakhs
Death 0.50 Lakhs
15. Updation of Job cards
New Additions and Updation of Jobcards
Ex - In the family eldger son get married
entering of her wife is new
addition. To See Inner Sheets must be
Updated
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Functions of Addl. Programme Officer
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1.Ensuring that all workers file demand for work
which is registered and acknowledged. Proforma
for Demand for Work - Receipt
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11. Payment of Unemployment Allowance

• Non allotment of work with in 15 days after
  application of labour / labour
• group is entitled for un-employment allowance.
• PO is responsible for entire mandal un-employment
  wage in time
• Un-employment payment wage is also in the same
  manner of NREGS.
• 25 wage as un-emp. allowance for first 30 days
  (i.e., if the work is not
• allotted within 15 days)
• 50 wage as un-emp. allowance for remaining days

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Issue work commencement order based on Demand
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Organizing Labour into groups Matching batching

• Organising labour in to groups
• Up to 40 members can be in one group
• Facilitate identification of mate from among them
• At least 1/3 of women should be followed
• Disabled persons can be encouraged to enrol based
  on their ability to do specific jobs
• Works should be allotted to groups in a
  consultative process- (distance, hard/simple
  works)

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Training and capacity building to Labour, Field
Assistants and Mates.

• Preparation of Training Calendar
• Quarterly schedule should be followed
• Both Technical Non-technical should be followed
  
• Records Maintenance
• Take support from CLRC/DLRC
• Follow unit costs
• Follow up on trainings in the field

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Monitoring Functions
1. Web uploading on daily basis. Daily Uploding
(Differential)
2. Monitoring performance of EGS functionaries
in the Mandals, Labour Groups, Grampanchyats,
V.O.s, Mates, Field Asst, Technical Asst.
3. Undertake extensive field visits
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Reporting Arrangements
All Technical Assistants, Mandal Computer
Operators and Field Assistants will directly
report to Additional Programme Officer. 
Additional Programme Officer shall report to
Programme Officer. Additional Programme
Officer should regularly review and supervise the
functioning of Technical Assistants, Computer
Operators and Field Assistants.  He should take
up capacity building for these functionaries as
well as recommend corrections/disciplinary action
wherever there are shortfalls.
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Miscellaneous Programme Officer shall ensure
that salaries, allowances etc., entitled by
Additional Programme Officers, Technical
Assistants, Computer Operators and Field
Assistants shall be paid on 1st of every month
without fail. Additional Programme Officer
will move file on 25th of every month for
salaries, allowances like TA/DA etc. and other
perks entitled by Field Assistants, Technical
Assistants Computer Operators and shall take
approval from MPDO. After approval by MPDO, the
Computer Operator will write the cheques and take
the signature of the MPDO. The Commissioner, RD
shall come up with detailed HRD Policy covering
all other basic entitlements such as EPF,
Maternity leave, Accidental insurance and
Disciplinary action etc., for Technical
Assistants, Computer Operators and Additional
Programme Officers.