Proctoring a Regents or 3-8 Examination

1
Proctoring a Regents or 3-8 Examination

• Proctors are people (not necessarily the
  classroom or subject teacher) who are responsible
  for administering an examination in an
  appropriate, standardized testing atmosphere.
• To avoid a misadministration of an examination,
  please listen carefully to the following video.

2
Proctoring Rules to Live By (No matter what
test)

• You must be sure that you have the testing
  materials you need, and the directions booklet.
  If at all possible, you should have read the
  directions booklet thoroughly before the
  examination period begins.
• If you have been asked to provide testing
  accommodations, you MUST be familiar with the
  allowable accommodations per students IEPs, and
  you MUST know how to perform the accommodations
  especially scribing.
• You must read the standardized directions to the
  students in the format youre given in the
  directions booklet word for word do not
  paraphrase, or skip parts of the directions, no
  matter if youre administering the exam to one
  child or 30 children.
• Along with that, you must adhere to the
  standardized and REQUIRED time-limits for
  whatever test youre proctoring or providing
  accommodations for.

3
Proctoring DOS to Live By (No matter what
examination or grade level!)

• Require all cell phones to be turned off, or
  better yet, collect them in a box at the front of
  the room as students enter. There are directions
  to be read to the students regarding cell phones
  in the directions booklet. The students should
  realize that the directions are for ALL, not just
  them personally.
• Be sure to have another adult designated to be
  the bathroom escort. No students should be
  leaving exam rooms to get drinks of water, or go
  to the bathroom without supervision.
• Be prepared with extra writing utensils, and a
  tissue box.
• KNOW how to provide the accommodations youve
  been assigned to provide.
• Be active and visible proctors should be moving
  around the room, and watching student behaviors.
• Count, recount and know that youve collected all
  the test booklets and answer sheets at the end of
  the exam session.
• Know the process in your building for handing in
  accounting for finished testing materials.

4
Proctoring DO NOTS to Live By(No matter what
examination or grade level!)

• Sit at the teachers desk reading a magazine,
  correcting papers, working on the computer, or
  reading a book.
• Use your voice to give clues and cues when
  reading aloud the listening passage, or when
  reading aloud as a test accommodation.
• Point to a students answer and say, Are you
  sure?
• Point to a students answer and shake your head.
• Give back the test booklet and answer sheet after
  time has passed to have the student look it
  over, or to point out unanswered questions.
• Clarify or restate questions or directions.
• Leave pertinent charts, diagrams, posters, notes,
  etc visible in the room during the examination.
• Teach an impromptu lesson on specific test
  content just before the test.
• In any way, shape, or form alter student
  responses on answer sheets or in their test
  booklets.

5
Regents Accommodations in a Nutshell

• Please refer to these 2 documents for the SED and
  VESID language regarding Regents accommodations
• http//www.p12.nysed.gov/osa/sam/secondary/home.ht
  ml
• http//www.p12.nysed.gov/specialed/publications/po
  licy/testaccess/policyguide.htm
• It is allowable for the following accommodations
  to be provided on the Regents RCTs as per
  students IEPs or 504s
• Read or sign parts of the exam that test reading
  comprehension.
• Scribe or use other methods of presentation for
  parts that test writing competency.
• Waive spelling/grammar.
• Student use of spelling/grammar check devices.
• Student use of calculator for parts of exam that
  test computation.
• Read the listening passage more than the standard
  number of times.
• Let a student with a hearing impairment (and who
  isnt proficient with ASL) to read the teacher
  dictation copy of the listening passage.

6
Regents Accommodations in a Nutshell Cont

• Please refer to these 2 documents for the SED and
  VESID language regarding Regents accommodations
• http//www.p12.nysed.gov/osa/sam/secondary/home.ht
  ml
• http//www.p12.nysed.gov/specialed/publications/po
  licy/testaccess/policyguide.html
• It is NEVER allowable for the any of the
  following to be provided as an accommodation
• Deletions of any sections of the ELA Regents.
• Deletion of the listening comprehension section
  of the ELA or Modern Languages Regents.
• Deletion of oral skills sections from foreign
  language Regents.
• Clarification or restatement of passages or
  questions on any Regents or RCT.
• Use of voice tone or emphasis to give clues and
  cues about key words or phrases on any Regents or
  RCT.

7
3-8 Testing Accommodations in a Nutshell

• Please refer to the VESID and SED language
  regarding accommodations at the following
• http//www.p12.nysed.gov/osa/ei/ela-math-guide-11.
  pdf
• http//www.vesid.nysed.gov/specialed/publications/
  policy/testaccess/policyguide.html
• It is allowable for the following accommodations
  to be provided on the 3-8 tests as per students
  IEPs or 504s.
• For ELA Listening Sections Test directions and
  all questions (in this part of the test) may be
  read aloud.
• Math/Science test directions and questions may be
  read aloud.
• The use of scribes and the use of tape recorders
  are allowable accommodations for both the English
  Language Arts and Mathematics Tests. For the
  English Language Arts Tests, students using
  scribes or tape recorders must provide all
  information for the writing sections of the
  tests, including spelling of difficult words,
  punctuation, paragraphing, and grammar.
• Students may use a word processor (with
  spell-checking and grammar-checking devices
  disabled) instead of a scribe.

8
3-8 Testing Accommodations in a Nutshell Cont

• English Language Learners
• For English language learners, schools may
  provide the following testing accommodations
• Time extension
• Separate location
• Third reading of Listening Selection
• Bilingual dictionaries and glossaries (direct
  translations only no definitions or explanations
  permitted)
• Simultaneous use of English and alternative
  language editions (Mathematics Tests only)
• Oral translation for lower-incidence languages
  (Mathematics Tests only)

9
3-8 Testing Accommodations in a Nutshell Cont

• Please refer to these 2 documents for the SED and
  VESID language regarding accommodations
• http//www.p12.nysed.gov/osa/sam/secondary/home.ht
  ml
• http//www.p12.nysed.gov/specialed/publications/po
  licy/testaccess/policyguide.html
• It is NEVER allowable for the following to be
  provided as an accommodation
• Reading to student the parts of the ELA tests
  that measure reading comprehension.
• Use of a calculator at any time on the 3-6 math
  tests.
• Use of calculator on the multiple choice sections
  of the 7-8 math tests.
• Clarification or restatement of questions or
  passages.

10
ELA Scribing How Tos

• The scribe must record word-for-word what the
  student dictates or records, leaving out
  punctuation and capitalization, and must circle
  all words that are difficult to spell.
• The scribe must use lined paper and must write
  on every other line.
• When the dictation/tape transcription is
  completed, the scribe must ask the student to
  spell aloud any difficult-to-spell words then
  the scribe must write the students spelling
  above the circled words.
• The scribe must show the student the written
  response and ask him or her to indicate the
  capitalization, punctuation, and paragraphing to
  be used.
• The student must read the completed
  dictation/transcription and indicate on the
  skipped lines any further changes to be
  transcribed.
• The scribe must then transfer the student's
  completed response into the test book exactly as
  dictated or recorded and should attach the lined
  paper with the student's dictation to the back of
  the test book, preferably by stapling, to ensure
  against the student's response being lost.

11
4th Grade ELA sample
12
(No Transcript)
13
Math Scribing How Tos

• The scribe must record what the student dictates
  on a separate sheet of paper.
• The scribe must ask the student to indicate
  exactly where the numbers need to be placed and
  lined up.
• The scribe must record the operational sign as
  dictated by the student (e.g., addition sign,
  subtraction sign, etc.).
• When dictating numbers, the student must indicate
  how the number is written and indicate place
  value. For example, if the student says one
  thousand thirty-eight, the student should
  specify how that is written (i.e., one, zero,
  three, eight).
• When computing a problem, the student must
  indicate to the scribe how he or she is making
  the computation and should be specific in terms
  of what numbers to write down, including how to
  record carrying. For example, when adding 23 and
  9, the student should indicate the following
• 9 plus 3 is 12 put down the 2 and carry
  the one above the two.
• The scribe shows the student the written response
  and asks him or her to indicate if there are any
  further changes to be made.
• The student does not have to provide spelling and
  punctuation in word responses. Therefore, it is
  not necessary for the scribe to leave out
  punctuation and capitalization or to circle words
  difficult to spell.
• The scribe must transfer the students completed
  response into the test book and staple the
  students dictation to the test book.

14
4th grade math sample
15
(No Transcript)
16
4th Grade math example
17
(No Transcript)
18
Proctoring a Regents or 3-8 Examination

• If you have further questions regarding
  proctoring or administering accommodations please
  see your building administrator or CSE
  chairperson well before the date of the
  examination.
• You can email me your questions as well
  cdewey_at_gstboces.org
• Thank you!