INDUSTRIAL TRAINING BRIEFING

1
INDUSTRIAL TRAINING BRIEFING

• By
• Industrial Training Committee
• COLLEGE OF INFORMATION TECHNOLOGY
• 7th October 2011

2
Outline of the briefing

• Industrial Training Committee
• Introduction
• Requirement
• Placement
• Important Things To Do Before, During After The
  Industrial Training
• Method of Evaluation
• Questions answers

3
Industrial Training Committee of COIT

• Aliza bt. Abdul Latif (Coordinator)
• aliza_at_uniten.edu.my, 03-89212364
• Alicia Tang Yee Choong
• alicia_at_uniten.edu.my, 03-89212336
• Ammuthavali A/p Ramasamy
• Ammutha_at_uniten.edu.my, 03-89212312
• Azimah bt. Abdul Ghapar
• azimah_at_unitenedu.my, 03-89212328
• Lim Kok Cheng
• KokCheng_at_uniten.edu.my, 03-89212020 ext 3255
• Masyura Ahmad Faudzi
• masyura_at_uniten.edu.my, 03-89212324
• Zailani bt. Ibrahim
• zailani_at_uniten.edu.my, 03-89212330

4
Introduction

• Course code
• BIT(Hons.), BCS(Hons.) 3 yrs program
• 110 credits - CGNB314
• 120 credits CGNB316
• For Special Semester (Sem 3) 2010/11 the period
  is
• 30th January 2012 20th April 2012 (12 weeks)
• Objective
• The objective of the industrial training is to
  expose students to the various aspects of
  industrial practices and ethics.

5
Requirement

• Minimum credit hours
• Bachelor of Information Technology (Hons.) 3
  years program AND Bachelor of Computer Science
  (Hons.) 3 years program - sixty (60) or more
  credit hours.
• Have taken the pre-requisite subjects
• CSEB213 (Advanced Programming)
• CSNB143 (Discrete Structure)
• CSEB223 (Fundamentals of Software Engineering)
• CISB224 (Database System)
• Pre-registration for Special Semester 11/12,
• 17th December 2011.

6
I.T Advisor

• To facilitate the industrial training processes
  and for students benefit, all I.T candidates
  will be grouped into several groups.
• Each group will be placed under one advisor i.e.
  industrial training committee member.
• Students under a particular group must seek
  advise and assistant from the groups advisor.
• The I.T groups have be determined and finalized
  for students who had submitted Form A(refer to
  Important Things To Do - Before)

7
Placement

• Students need to apply for the placement on their
  own.
• The place chosen should give some exposure on the
  field of his/her major. Student MUST check the
  company profile and activities before applying.
• A list of companies from previous I.T. will be
  posted on the notice board, published in the I.T
  website and I.T. blog
• http//coit.uniten.edu.my/aliza/it.html
  (Previous comp)
• http//coit-ind-training.blogspot.com (Latest
  ads) OR
• Notice Board in Level 4 lobby

8
Documents for Placement

• An application letter
• Ensure that coordinators name is included
• Enclose the verification letter and CV

9
Documents for Placement

• A curriculum vitae
• Personal Particulars
• Educational Background
• Achievements
• Working Experience - if relevant
• Activities and Hobbies
• Career Ambition

10
Documents for Placement

• A verification letter
• Each student will be given a verification letter
  from the college. Students are allowed to make
  copies of it.
• Will be distributed after this briefing ( to
  those who have submitted it before 23rd September
  2011)

11
Placement

• If student hold any scholarship, he/she is
  required
• to consult with his/her sponsor for approved
  placement of industrial training
• to find out if industrial training placement is
  provided
• Having the industrial training overseas are not
  encouraged. (Lecturer cannot visit those
  students)
• A different documents are required for those who
  do their training overseas. Please liaise with
  ITC members.

12
Placement

• Students are advised to check with COITs admin
  office for the offer/rejection letters from
  companies from time to time.
• Include both, COIT address and your home address
  for the purpose of receiving your placement
  letter
• Students are allowed to collect ONLY their own
  letters. A student ID card must be produced when
  collecting the letters.

13
Placement

• Confirmation of placement must be made latest by
  20th January 2012(Submission of Form B Final
  Placement Confirmation form)
• Any changes to placement must be informed to your
  I.T advisor or the coordinator.
• Second confirmation of placement must be
  submitted by 6th February 2012 (Submission of
  Form C Report of Duty Notification).
• Any student who changes company without notifying
  the college will get FAIL grade.

14
Placement - Interview

• Some organizations may call for an interview
• Students must be properly dressed for the
  interview.
• Be prepared with some background information of
  the company
• Make use of your interpersonal skills, knowledge
  and experiences

15
Placement - Aptitude Test

• Some organizations may require student to sit for
  an aptitude test.
• Student is advised to refer to sample aptitude
  test books that can be purchased at major
  bookstores.

16
Important Things To Do - Before

• 1. To submit Form A -
• Industrial Training
• Notification
• Please complete Form A and submit it to your I.T
  coordinator to confirm your eligibility.
• DONE!

17
Important Things To Do - Before

• 2. Placement Application
• The students are required to apply the placement
  on his or her own.
• The organization chosen should give some exposure
  on the field of his or her major.
• The companies addresses will be published on the
  notice board (Checking on the company profiles is
  a must).
• The documents needed for applying to a company
  are
• Curriculum Vitae (CV)
• Verification letter
• Scholarship holders please consult with your
  sponsors for approved placement of industrial
  training.

18
Important Things To Do - Before

• 3. Subject Registration (CGNB316 or CGNB314)
• To register the industrial training as a subject
  during the pre-registration.
• Pre-registrations date 17th December 2011.
• If you fail to register, no visiting lecturer
  will be allocated for you, which means you work
  for 3 months without being evaluated. You will
  need to repeat your Industrial Training.
• 4. Placement Confirmation
• To inform your I.T advisor upon receiving an
  offer letter from the company applied.
• Due date for placement confirmation is 20th
  January 2012 (Form B Final Placement
  Confirmation)
• Grade BS will be given to those who fail to do
  so.

19
Important Things To Do - During

• 1. To submit Form C -
• Report of Duty Notification
• Students are required to submit Form C within
  seven (7) days after they have reported for duty
  (6th February 2012).
• Email /Mail or fax to
• The Coordinator Industrial Training Programme
• College of Information Technology
• Universiti Tenaga Nasional
• KM7 Jalan Kajang - Puchong
• 43009 Kajang, Selangor
• Tel [phone]
• Fax [phone]
• Failure to do so or student is found to have
  changed companies without notifying the college
  before hand will be given a FAIL grade.

20
Important Things To Do - During

• 2. Placement Changing
• Placement changing without official approval is
  strictly prohibited
• Grade FAIL will be given for those who do so
• 3. Students Conduct
• During the training, the students conduct must
  be in accordance with the organization working
  schemes, rules and regulations.
• Have you any problem or question, you can
  contact the industrial training coordinator or
  any of the Industrial Training Committee members.

21
Important Things To Do - During

• 4. Form D2 Host Supervisors Report
• Please give the Form D2 to your host supervisor
  for the evaluation of your industrial training
  program. It must be signed and stamped with the
  company stamp.
• The complete form should be returned to your
  visiting lecturer after the industrial training
  period ends in a sealed envelope, together with
  log book and report.

22
Important Things To Do - During

• 5. To submit Form E Students Report
• This report must be completed and submitted to
  the visiting lecturer during his/her visit.

23
Important Things To Do - During

• 6. Students Presentation
• During the visiting lectures visit, students are
  required to perform industrial trainings oral
  presentation which will be assessed by the
  visiting lecturer and host supervisor and/or
  representative from the company.
• The assessment is included within Form D1 or D2.

24
Important Things To Do - After

• 1. To submit Industrial Training Report and Log
  Book.
• The students are required to submit a complete
  industrial training's report and the log book as
  well as the Form D2 Host Supervisors Report to
  your visiting lecturer.
• Due date Two (2) weeks after the new semester
  begins or any date set by the ITC.

25
Important Dates

• 23rd September 2011 Submission of Form A
  (Industrial Training Notification).
• 7th October 2011 List of eligible students
  approved for Industrial training.
• January 2012 Second briefing to students going
  for I.T. (tentative)
• 17th December 2012 Special Sem.
  Pre-registration.
• 20th January 2012 Submission of Form B (Final
  Placement Confirmation).
• 30th January 2012 Industrial Training
  commences.
• 6th February 2012 Submission of Form C (Report
  of Duty Notification).

26
Problems

• If you decline an offer for I.T., write a letter
  to the company.
• Once you have accept an offer or report for duty
  , you cannot change company.
• If absent e.g. sick etc., please inform your
  host supervisor early
• If you need to extend your training period,
  please inform your visiting lecturer and the I.T
  coordinator.
• Please submit to COIT the necessary forms so that
  arrangements could be made for your lecturers
  visits
• Make sure you have register for Industrial
  Training

27
IT Result Pass or Fail

• Result
• PASS or FAIL
• The passing marks will be 50.
• FAIL result will also be given to those who
• Fail to submit the industrial training report by
  the given deadline
• Fail to conduct a presentation during lecturers
  visit
• Students who receive complaints from company with
  regards to those who do not send proper decline
  letter, or any other valid complaints.
• Those who are failed are required to repeat the
  training (like other subjects).

28
Method of Evaluation

• Visiting Lecturers Report (Form D1) - 5
• Host Supervisors Report (Form D2) - 40
• Industrial Training Report Logbook - 40
• Students Presentation - 15

29
The End

• Questions Answers Session