Pay Inter-Company Vouchers by Hand Check

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Pay Inter-Company Vouchers by Hand Check

• By MIS Department

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What are Inter-Company Vouchers?

• When a shipment to the Purchasing Company (e.g.,
  Jordache) is billed on RLM, a record (voucher)
  for each PO is created in the Purchasers
  Accounts Payable system, payable to the Vendor
  (e.g., MG)
• For Related Factory (e.g., MKLEN) shipments, an
  AP voucher is also created in the Vendors
  Accounts Payable system, payable to the Factory
• These vouchers are not paid with paper checks,
  nor with the standard hand checks
  (electronically). Instead, a special
  Inter-Company payment process is used to clear
  (pay) the inter-company vouchers.
• (Skip to the Main Menu)

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Glossary of Training Terms

• The following terms will be used throughout this
  training program
• Field A box on the screen into which you enter
  information
• Value The information (data) being entered in
  the field. Example Division number, FGPO number
• Icon An image you may click to perform a
  function such as select, submit or exit
• (Single-)Click Also Select. Hitting the left
  mouse button once. This will activate an icon or
  select a row in a list of values
• Double-click Hitting the left mouse button twice
  o the same part of the screen. Used only to
  select and return a value from a list.

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Using the RLM System

• These are the primary RLM icons you will use
• Search Located next to entry fields. Clicking
  this icon brings up a pop-up window with a list
  of all possible values for the field (for
  example, the next to the Division field will
  show a list of all divisions) (Shift-F9 keys or
  F21 key)
• Select Located on the Search pop-up windows.
  You may click on a line and click Select to
  return its value to the main screen
• OK (Submit) Located in the bottom right
  corner of each screen. Processes the information
  on screen and brings you to the next screen
• Return (Back) Located at the top of each
  screen. Click this icon to go back one screen (F2
  key)
• Exit Located at the top of each screen.
  Click this icon to return to the menu or close a
  pop-up (F3 key)

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Sign On
Enter your User ID and Password here
Note User ID and Password are initially assigned
by MIS. You will be prompted to change it the
first time you login. The password field IS
case-sensitive.
Click OK
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Welcome
Click the check (or hit the Enter key) to proceed
Click here to proceed (Enter key)
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RLM Main Menu
Enter the Company number
Click the Accounts Payable button in the menu
If you dont enter a Company or enter the wrong
number, you will receive this error Click OK
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AP Main Menu
Select AP Entry or Payment Menu (option 1)
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AP Entry and Payment Menu
Select Special Menu Options (option 55)
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AP Entry Special Options
Click the Pay Inter-Company Invoices option
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Select Company
Double-Click on the correct company
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Select AP Bank
Double-Click on the MG Overseas AP bank
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Enter Exchange Rate
If applicable, enter an override to the existing
exchange rates for the local currency to USD
Click OK to submit (or bypass)
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Bypass Exchange Rate Override
If the Rate was left as zero on purpose, click OK
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Select Batch of Invoices
Enter the Vendor number or click the icon to
select from a list
Enter the total check amount (this can be skipped
until invoices are selected)
Enter a check number
Enter the check date (MMDDYY) and effective date
You may also limit the invoices by entering a
date range
Click OK
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Enter Check Amount in Local Currency
Enter the check amount in local currency
Click OK to submit (or bypass)
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List of Open Invoices
Select the invoice(s) to be paid. Use SHIFT to
select multiple lines in sequence, or CTRL-click
to pick and choose
Click OK
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Batch Out of Balance
This window appears if the total amount of the
selected invoices does not match the entered
check value
Press the F10 key to update the check amount with
the amount of the selected invoices
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Payment Complete
Once payment is complete, the system returns you
to the list of Banks
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What Happens Next?