Training Manual: TERMS C26 Panel

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Training ManualTERMS C26 Panel
The School Board of Broward County,
Florida Office of Research and Evaluation August
2000
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Sample Forms
In this portion of the training, you will need to
refer to the sample Discipline Data Entry Forms
(Samples 1 2) sent as an attachment with this
presentation.This is located in the file titled
Sample Discipline Forms.
 
 
 
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TERMS Training Part 1

• How to Get to the C26 Panel

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• System Administrator Main Menu
• Select one of the following
•  
• Access TERMS
• Access Central Computer
• Security Menu
• Printer Menu
• End-of-Day Menu
• System Menu
• Communications Menu
• Utilities Menu
• Access External Reporting
•  
• Display Operator Messages
• Display Messages
• Sign Off
•  
• Selection

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Organization of the C26 Panel

• The C26 panel has three different screens
• Event Summary
• Event Record (Incident)
• Event Record (Action)
• You can tell which screen you are in by the
• heading at the top.
• To move from one screen to the next, hit F9.

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TERMS Training Part 2

• How to Enter a New Incident

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BATTERY STUDENT
DOE, JOHN
__
BAT
VANDALISM SCH
DOE, JOHN
VAN
BATTERY STUDENT
BLUE, BILLY
_
BAT
Record Has Been Added
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Suspension Information

• The suspension information, along with any other
  disciplinary actions taken in response to an
  event/incident, is recorded in the Event Record
  (Action) screen.
• This screen should be used to enter the
  offenders information only, not the victims.

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BATTERY STUDENT
DOE, JOHN
BAT
VANDALISM SCH
DOE, JOHN
VAN
BATTERY STUDENT
BLUE, BILLY
BAT
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OFND
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OFND
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OFND
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OFND
DOE, JOHN
BLUE, BILLY
Updates Applied.Next?
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Comments

• There are three Comment screens available for
  recording additional information
• Incident Comment Screen student specific
• Event Comment Screen
• Action Comment Screen student specific

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BATTERY STUDENT
DOE, JOHN
BAT

VAN
VANDALISM SCH
DOE, JOHN
BATTERY STUDENT
BLUE, BILLY
BAT
Updates Applied.Next?
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Doe, John
3800
07
OFND
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OFND
Bedrock Police Department 00954321
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OFND
DOE, JOHN
BLUE, BILLY
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3800
07
OFND
Updates Applied.Next?
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Entering an Incident That Occurred on Your Campus
by a Student From Another School

• A student from a nearby high school enters your
  schools campus and paints gang graffiti on the
  walls. He is caught by the Assistant Principal
  and reports are taken by the SRO for local law
  enforcement records and SIU.

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Entering an Incident Involving One Student From
Your School and One Student From Another School

• A student from your school is involved in a
  fight with another schools student on your
  campus. The SRO and an administrator were needed
  to physically restrain the students and break up
  the fight. SIU was notified of this event.

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TERMS Training Part 3

• How to Make Corrections
• to an Existing Event

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Change the Incident Code

• After entering an incident into the database,
  the Assistant Principal informs you that one of
  the codes entered is incorrect. The incident code
  originally used was V1 for Vandalism School
  gt100. This should be changed to V7 for
  Vandalism School lt100.

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OFND
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OFND
BATTERY STUDENT
DOE, JOHN
BAT
VANDALISM SCH
DOE, JOHN
VAN
BATTERY STUDENT
BLUE, BILLY
BAT
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OFND
BAT
BATTERY STUDENT
DOE, JOHN
BAT
BATTERY STUDENT
BLUE, BILLY
ZZZ
VANDALISM SCH
DOE, JOHN
Updates Applied.Next?
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BATTERY STUDENT
DOE, JOHN
BAT
BATTERY STUDENT
BLUE, BILLY
BAT
VANDALISM SCH
DOE, JOHN
ZZZ
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HL__
BATTERY STUDENT
DOE, JOHN
BAT
BATTERY STUDENT
BLUE, BILLY
BAT
VANDALISM SCH
DOE, JOHN
ZZZ
Updates Applied.Next?
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Doe, John
3800
07
OFND
DELETE Y/N Y
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3800
DOE, JOHN
BLUE, BILLY
DELETE Y/N Y
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BATTERY STUDENT
DOE, JOHN
BAT
BATTERY STUDENT
BLUE, BILLY
BAT
VANDALISM SCH
DOE, JOHN
ZZZ
DELETE Y/N Y
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BLUE, BILLY
3800
07
DELETE Y/N Y
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3800
DOE, JOHN
BLUE, BILLY
D
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BLUE, BILLY
3800
07
DELETE Y/N Y
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OFND
BAT
BATTERY STUDENT
DOE, JOHN
BAT
D
BATTERY STUDENT
BLUE, BILLY
ZZZ
VANDALISM SCH
DOE, JOHN
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TERMS Training Part 4

• How to Generate Reports

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Printer Menu
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Generate Reports
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Discipline Reports
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Discipline Reports
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Incident Detail
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Discipline Reports
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Incident Summary
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Discipline Reports
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Action Detail
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Discipline Reports
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Action Summary
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Discipline Reports
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Student Discipline Records
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Discipline Reports
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Event Detail
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Discipline Reports
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Event Summary
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Discipline Reports
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Discipline Referral
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Discipline Reports
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School Crime and Violence
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Frequently Asked Questions (FAQs)
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FAQ 1

• Q When do I change an Incident Type Code to ZZZ
  Local?
• A Never. The incident codes have been revised
  so there is no longer a need to change the
  Incident Type Code. The computer will
  automatically default to the proper three-letter
  code. In fact, you will no longer be able to
  modify this code.

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FAQ 2

• Q Which incidents are entered on the A24 panel?
• A None. All incidents are entered on the C26
  panel. In the past, discipline records for only
  one student were entered on the A24 panel. But
  this led to inflated event numbers when multiple
  students were involved in a single event. Now,
  A24 is a view-only panel. Any updates to C26
  will appear on the A24 panel automatically.

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FAQ 3

• Q Who should be responsible for coding the
  incidents at my school?
• A A school administrator.

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FAQ 4

• Q Should incidents be recorded in TERMS if they
  happened at night or on the weekends?
• A Yes. All incidents occurring on your schools
  campus (24 hours a day, 365 days a year) should
  be entered in the database.

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FAQ 5

• Q How often should I enter incidents?
• A Incidents that are reported to SIU and/or
  local law enforcement should be entered in the
  database immediately, because you need a TERMS
  Event ID number on the SIU Immediate Notification
  Form. All other incidents should be entered as
  soon as possible.

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FAQ 6

• Q Can I go back and correct an incident from the
  summer term?
• A No. You cannot adjust records from previous
  school years.

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FAQ 7

• Q Do we record injuries due to accidents in the
  C26 panel?
• A No. Only events related to a discipline
  incident or a result of a criminal act should be
  recorded in the C26 panel. Accidents are
  recorded in the L05 panel.

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Contact Information

• ETS Help Desk
• 765-6352
• Research and Evaluation
• 760-7342
• Special Investigative Unit
• 765-6202