Touch Screen Time Clock

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Touch Screen Time Clock
With Great Plains Manufacturing
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Clocking In
There are six steps for clocking in
4. Manufacturing Order Entry 5. Sequence Entry 6.
Labor Code Entry
1. ID Entry 2. Password Entry 3. Pay Code Entry
1. ID Entry
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ID Entry

• The default setup for the Time Clock ID is the
  Employee ID.
• The Time Clock ID can be personalized.
• Each employee must have a unique Time Clock ID.

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Employee enters ID
Employee hits Enter
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Clocking In
There are six steps for clocking in
4. Manufacturing Order Entry 5. Sequence Entry 6.
Labor Code Entry
1. ID Entry 2. Password Entry 3. Pay Code Entry
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Password Entry

• Passwords can be disabled which increases the
  efficiency of clocking in.
• Passwords can be changed in Time Clock Employee
  Setup.

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Employee enters her password
Employee hits Enter
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Clocking In
There are six steps for clocking in
4. Manufacturing Order Entry 5. Sequence Entry 6.
Labor Code Entry
1. ID Entry 2. Password Entry 3. Pay Code Entry
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Pay Code Entry

• Pay Code selection can be restricted by day of
  week and time of day.
• Employees who work different positions or shifts
  at different pay rates select the type of work
  for which they are clocking in.
• This will open the MO Entry screen for production
  employees.

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Employee chooses pay code and hits Select
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Clocking In
There are six steps for clocking in
4. Manufacturing Order Entry 5. Sequence Entry 6.
Labor Code Entry
1. ID Entry 2. Password Entry 3. Pay Code Entry
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MO Entry

• If the time is indirect labor, enter none. The
  sequence will automatically default to none.
  Production time will be posted to Data Collection
  as indirect labor.
• Only MOs with a Firm or Partial Post are allowed
  to have time entered.

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Employee enters the MO
The MO can be looked up using the magnifying
glass
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Selecting an MO will open the Sequence Entry
screen.
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Clocking In
There are six steps for clocking in
4. Manufacturing Order Entry 5. Sequence Entry 6.
Labor Code Entry
1. ID Entry 2. Password Entry 3. Pay Code Entry
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The sequence can be looked up using
the magnifying glass
Employee enters the sequence
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Selecting a sequence enters that information on
the Clock In screen
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Clocking In
There are six steps for clocking in
4. Manufacturing Order Entry 5. Sequence Entry 6.
Labor Code Entry
1. ID Entry 2. Password Entry 3. Pay Code Entry
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The Labor Code can be looked up using
the magnifying glass
The Labor Code is manually entered here.
Checking the box to the right of the sequence
entry field defaults the labor code for that
sequence.

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Selecting a Labor Code enters that information
on the Clock In screen
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Clock In

• Touch Clock In to finish clocking in.
• Touch Cancel if you do not wish to Clock In.
• Clocking in will not add an entry to the Logbook.
  A time entry can only be added when the Change
  MO or Clock Out time is known, thus enabling
  hours worked to be calculated.

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Employee clicks Clock In to complete the
transaction
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Enter Number of Pieces

• You must enter the number of pieces completed,
  rejected, or scrapped before changing to a new MO
  or clocking out.
• If the work is complete or has been set up, the
  quantities must be entered and the appropriate
  box checked before changing the MO or clocking
  out.

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Change Project

• Changing MOs will add a time entry to the Logbook
  for the previous MO.

• The new MOs clock in time will be exactly the
  same as the previous MOs clock out time. No
  time will be lost on the employees payroll.

• To change MO, steps 3-6 of Clocking In need to be
  repeated.

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Change is for employees who work using more
than one MO in the course of one day.
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Clock Out

• The pay code, manufacturing MO, sequence, and
  labor code which were selected when clocking in
  will all be displayed.

• Touch Cancel if you do not wish to Clock Out.

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When the employee hits Clock Out, both her
start and end times are shown, and her hours are
entered in the Logbook.
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Logbook

• The Logbook may be accessed from both the Clock
  In and Clock Out screens.

• The Logbook shows the time entries that were
  added by Changing MOs or Clocking Out.

• The logbook can only be viewed, not changed, from
  the Time Clock.

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Touch Today to view entries only from the
current date.
Use the browse buttons to view entries not
displayed on the screen.
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Calendar

• The Calendar may be accessed from both the Clock
  In and Clock Out screens.

• Logbook hours are shown in black.

• Scheduled hours are shown in blue.

• A red V indicates vacation pay, S indicates sick
  time, H indicates holiday time, and O indicates
  overtime.

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The month, year, and date browse buttons can be
touched to view times from various dates.
Touch a specific date to display the Logbook for
that day.
Monthly totals of scheduled and actual hours are
provided.
For a visual representation of their time,
employees may view the calendar.
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Print Time Sheet

• The Print Time Sheet screen allows employees to
  verify that their hours are correct.

• The employee can choose to print either the
  current pay period or a past pay period.

• Hitting Print will show a summary of the
  employees hours and a total for the pay period
  selected.

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Hitting the Print button prints an employees
hours to the screen or to a printer.
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Company Messages

• Messages may be sent company-wide, to a specific
  department, or to a specific individual.

• Messages may appear when the employee clocks in,
  changes MOs, or clocks out.

• The employee must acknowledge that they have read
  the message before completing their time
  transaction.

• Would you like to see a couple of examples?

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Touching Acknowledge deletes the message and
returns the employee to their previous time
transaction.
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Time Clock Inquiry

• This screen allows administrators to view the
  status of all employees.

• Administrators can inquire as to who is clocked
  in and clocked out.

• The Great Plains MO, sequence, and labor code
  will be displayed for each employee.

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The Time Clock Inquiry screen is accessible only
to administrators.
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Time Clock Editing

• Time Clock Editing allows administrators to
  change the time clock status of an employee.

• Status entries or changes may be made to times,
  dates, pay codes, MOs, sequences, and labor codes.

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Time Clock Editing (Continued)

• The employees clocked in/out status may be
  changed, or it may remain unchanged.

• If the employee has a clocked out status, an
  entry will be made in the Logbook when Save is
  clicked otherwise, the entry will be made when
  the time transaction is completed.

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The Time Clock Editing screen is accessible only
to administrators.
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Employee Control Center

• The Employee Control Center screen shows employee
  information entered in Dynamics Payroll.

• Employees must be set up in Payroll before they
  can be viewed.

• Payroll clerks use this window to edit entries or
  to make new ones.

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Click Logbook to show the Logbook for the
selected employee.
Click Calendar to show the Calendar for the
selected employee.
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Employee Time Logbook

• This screen can be reached through the Employee
  Control Center screen.

• Unlike viewing the Logbook from the Time Clock,
  the Logbook can be edited from the Employee
  Control Center.

• Only existing non-posted entries can be edited or
  deleted.

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Employee Time Logbook (Continued)

• Logbook time transactions automatically calculate
  weekly overtime.

• The Time Logbook Report can be printed for
  supervisors to verify time entry accuracy.

• Time can be entered and posted to Great Plains
  Manufacturing Data Collection and Payroll
  Transaction Entry without using the Time Clock.

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Clicking the Print button prints a time card for
the date range selected.
Posted time entries are indicated by an X in the
posted column.
A range of dates can be displayed by clicking the
From button and entering a starting and ending
date range.
x
Clicking the Totals check box displays the total
number of hours worked for the date range
selected.
Selecting a time entry displays that days text
in this portion of the window.
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Time Clock Navigator
The Navigator shows the relationship between Time
Matrix by Business Computers Software, Inc. and
Manufacturing and Payroll by Great Plains
Software.
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Time Clock Navigator (Continued)

• The Navigator makes it easy to start programs and
  to view their relationships.

• The Navigator can be used to access programs in
  Time Matrix, Manufacturing, and Payroll.
  Clicking any button will open that form.

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Time Matrix Navigator Great Plains Payroll

• The Time Clock uses employees entered in Payroll
  as lookups and verification.

• GPS Data Collection posts production time
  transactions to payroll.

• Employees check processing is completed in
  Payroll.

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Time Matrix Navigator GPS Manufacturing

• The Time Clock uses MOs, sequences, and labor
  codes entered in GPS Manufacturing for lookups
  and verification.

• Because the Time Clock looks at the actual
  Manufacturing data tables, any changes are
  immediately reflected in the Time Clock.

• The Logbook posts production time to
  Manufacturing Data Collection.

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Red arrows show time transactions.
Green arrows indicate lookups.
Yellow descriptions show data table names.
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Business Computers Software, Inc.
Boulder, CO
www.business-computers.com (303)
494-9390