Oregon AHMA Bootcamp Friday

1
Oregon AHMA Bootcamp Friday How to prepare your
property for a REAC inspection! February 29,
2008
2
Training Agenda
FRIDAY, FEBRUARY 29TH
900 am Welcome / Go over this thing
905 am Scoring
1000 am Top 20
1030 am BREAK (15 Minutes)
1045 am Top 20 (Continued)
1200 pm LUNCH (1 Hour)
100 pm Inspection Day Video
3
Training Agenda (Continued)
FRIDAY, FEBRUARY 29TH
130 pm TR/DBAs, DCD 4.0, Website
200 pm BREAK (15 Minutes)
215 pm TR/DBAs, DCD 4.0, Website (Contiued)
300 pm End for the Day
4
SCORING
5
The Goal

• Assign a score to the overall property
• condition based on the data collected by the
• inspector
• Measure physical condition
• Objective consistent
• Accommodates all property types configurations

6
Scoring is Based on Objective Data

• The inspector records the existence and the
  severity
• of deficiencies according to preset criteria

7
The Scoring Approach

• Relative importance (weights) were assignedto
  each physical area, item, and deficiency in the
  inspection protocol
• HUD applies the weightsto the inspection data
  to compute the score
• The score is based on a 100 point scale

8
Scoring Protocol

• The weights were assigned as part of a
• consensus process
• - Industry stakeholder input
• Multifamily Housing (Owners / Agents)
• Public Housing Authorities
• Trade groups
• PHA industry groups
• - HUD information
• - Trade professionals experience

9
Fencing and Retaining Walls Grounds Lighting Mailb
oxes/Project Signs Market Appeal Parking
Lots/Driveways/Roads Play Areas and
Equipment Refuse Disposal Storm
Drainage Walkways/Steps
Doors Fire Escapes Foundations Lighting Roofs Wall
s Windows
Domestic Water Electrical System Elevators Emergen
cy Power Exhaust System Fire Protection HVAC Sanit
ary System
15
20
15
Bathroom Call-for-Aid Ceiling Doors Electrical
System Floors Hot Water Heater HVAC
System Kitchen Lighting Outlets/Switches Patio/Por
ch/Balcony Smoke Detector Stairs Walls Windows
Basement/Garage/Carport Office Closet/Utility/Mech
anical Other Community Spaces Community
Room Patio/Porch/Balcony Day Care Pools and
Related Structures Halls/Corridors/Stairs Restroom
s/Pool Structures Kitchen Storage Laundry
Room Trash Collection Areas Lobby
AreasItems
35
15
10
Scoring Dynamics
Wgt
15
15
20
35
15
100
11
No Two PropertiesAre Alike
(For example, if there are no Common Areas on a
property, the other inspection areas become
more important)
12
Scoring Methodology
Scores calculated based on Area Points x Item
Weight x Criticality x Severity
Ranges are Area Points Site 15 Bldg
Systems 20 Dwelling Units 35 Bldg Ext
15 Common Areas 15 Item Weight
(Examples) Smoke Detector 0 Missing Toilet
10 Damaged Ceiling 4.5 Misalinged
Chimney 15.5 Criticality (5) Critical
5.0 (2) Contributes 1.25 (4)
Very Important 3.0 (1) Slight Contribution
0.5 (3) Important 2.25 Severity (3)
Most Severe 1.0 (2) Severe
0.50 (1) Least Severe 0.25
13
Scoring
Dwelling Unit Living Room, Ceiling -
Holes/Missing . . . - Level 3
Assuming 250 Units (24 Sample Units)
14
Scoring
Building Systems Domestic Water, Misaligned
Ventilation System - Level 3
EHS TICKET ITEM!
Assuming 5 Buildings
15
Scoring
Dwelling Units Smoke Detector, Missing/Inoperable
- Level 3
EHS TICKET ITEM!
(Item Weight x Criticality x Severity) 0 x 5.0 x
1.0 0 no point deduction
Assuming 15 Units (10 Sample Units)
(Area Points x Item Weight x Criticality x
Severity / Units) 35 x 0 x 5.0 x 1.0 0 / 10
no point deduction
16
TOP 20
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DCD 2.3 INSPECTABLE DEFECTS
18
Before we begin
To fix anything you only need two things.
- Duct Tape
- WD-40
19
Before we begin
If it moves and it shouldnt, use the duct tape.
If it doesnt and it should, use the WD-40.
20
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged Blah, blah, blah
21
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
22
BUILDING SYSTEMS
DEF Missing Pressure Relief Valve (Domestic
Water) - L3
23
BUILDING SYSTEMS
DEF Missing Pressure Relief Valve (Domestic
Water) - L3
24
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
25
BUILDING SYSTEMS
DEF Misaligned Chimney/Ventilation Systems
(Domestic Water) - L3
26
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
27
UNIT
DEF Convection/Radiant Heat System Covers
Missing/Damaged (HVAC) - L3 Health and Safety -
Hazards/Sharp Edges Health and Safety -
Other/Possible Burn Hazard
28
UNIT
DEF Convection/Radiant Heat System Covers
Missing/Damaged (HVAC) - L3 Health and Safety -
Hazards/Sharp Edges
29
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
30
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
31
BUILDING SYSTEMS
DEF Missing Breakers (Electrical System) - L3
DEF Missing Covers (Electrical System) - L3
32
BUILDING SYSTEMS
DEF Missing Covers (Electrical System) - L3
33
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
34
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
35
UNIT
DEF Damaged Hardware/Locks (Doors) - L3 Damaged
Surface - Holes/Paint/Rusting/Glass (Doors) -
L3 Health and Safety - Blocked Egress
36
UNIT
DEF Damaged Hardware/Locks (Doors) - L2 Damaged
Surface - Holes/Paint/Rusting/Glass (Doors) - L2
37
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
38
Top 20 Deficiencies
1. HVAC the water heater Pressure Relief
Valve discharge tube extends to within 18 inches
of the floor 2. Misaligned Chimney the vent
stack on gas operated water heaters or furnaces
are properly aligned 3. Missing HVAC Covers
there are covers on all baseboard heaters 4.
Access to the Electrical Panel access to
electrical panels is not blocked by furniture or
other items 5. Missing Covers electrical
panels have interior covers (aside from the panel
lid box itself) to prevent exposure from the wire
connections 6. Open Breaker Ports Open
breaker ports are covered 7. Doors Damaged
Seals the factory-installed seals on Exterior
Doors, such as building or unit doors, are in
place and undamaged 8. Doors Damaged Hardware
Exterior door hardware locks or latches
properly and Fire Doors function as designed 9.
Security Doors security doors do not have
dual-side key locks 10. Kitchen Damaged
Stoves/Ovens stove burners are working
39
UNIT
DEF Range/Stove - Missing/Damaged/Inoperable (Ki
tchen) - L2
40
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
41
UNIT
DEF Plumbing - Leaking Faucets/Pipes (Kitchen) -
L3
42
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
43
UNIT
DEF Lavatory Sink - Damaged/Missing (Bathroom) -
L3 Bathroom Cabinets - Damaged/Missing (Bathroom)
- L1
44
UNIT
DEF Water Closet/Toilet - Damaged/Clogged/Missing
(Bathroom) L2
45
UNIT
DEF Lavatory Sink - Damaged/Missing (Bathroom) -
L3 Water Closet/Toilet - Damaged/Clogged/Missing
(Bathroom) - L3
46
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
47
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
48
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
49
BUILDING SYSTEMS
DEF Missing Drain/Cleanout/Manhole Covers
(Sanitary System) - L3
50
BUILDING SYSTEMS
DEF Missing Drain/Cleanout/Manhole Covers
(Sanitary System) - L3
51
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
52
COMMON AREAS
DEF Chutes Damaged/Missing Components - L3
53
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
54
HEALTH SAFETY
DEF Site - Garbage and Debris - Outdoors
55
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
56
BUILDING SYSTEMS
DEF Auxiliary Lighting Inoperable (Emergency
Power) - L3
57
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
58
BUILDING SYSTEMS
DEF Leaking Central Water Supply (Domestic
Water) - L3
59
BUILDING SYSTEMS
DEF Leaking Central Water Supply (Domestic
Water) - L3
60
Top 20 Deficiencies (Continued)
11. Plumbing pipes and faucets are not
leaking, and areas around any leaks are cleaned
up and repaired 12. Damaged Sinks/Showers any
hardware problems are repaired, diverters are
working, drains have stoppers, Hot or Cold water
handles are in place and working 13. Clothes
Dryers - are properly vented to the outside from
units or laundry rooms 14. Storm Water Sewers -
are not clogged with trash or leaves 15.
Sanitary Sewer Damaged Covers caps located in
the grass on the exterior of the building that
have been damaged by a lawn mower are cleaned
out. Replace and mark the areas to prevent
further damage 16. Trash Chutes hardware is
in place and the chute door closes properly 17.
Trash Receptacles - are not overflowing and are
adequate in size for the property 18. Auxiliary
Lighting the back up lighting works even when
the test light does not work 19. Leaking
Domestic Water there are no leaks in the
domestic water supply, including the hose bibs
located on the exterior of the building 20.
Switchplate Covers are not cracked or broken.
61
UNIT
DEF Missing/Broken Cover Plates
(Outlets/Switches) - L3
62
TR/DBAs
63
Technical Reviews
You can appeal a physical score if you believe
the inspection was not conducted in accordance
with the Public and Indian Housing Real Estate
Assessment Center (PIH-REAC) Uniform Physical
Condition Standards (UPCS) inspection protocol or
feel that certain inspection data may have been
recorded in error that, if corrected, will result
in an improvement in the property's overall score
What qualifies for a Technical Review? - Building
Data Errors - Unit Count Errors - Non-Existent
Deficiency Errors
What does NOT qualify for a Technical Review? -
Disagreements over the severity of a defect -
Deficiencies that were repaired or corrected
64
Technical Reviews (Continued)
Timeline for submittal - Public Housing 15
days - Multifamily Housing 30 days
What to include - All property identification
information - All deficiency location information
OBJECTIVELY VERIFIABLE!
How to document - Written Material -
Photographs - Video
65
Technical Reviews (Continued)
Where to send your request Attn PASS
Technical Reviews HUD/PIH/REAC 550 12th Street
SW, Suite 100 Washington, DC 20410
What can happen - Request Denied - New
Inspection Scheduled - Correct the Inspection
Report (Adjust score)
66
Database Adjustments
You can appeal a physical score if you believe
the inspection was not conducted in accordance
with blah blah blah (Same as the
previous one.)
What qualifies for a Database Adjustment? - Local
conditions and exceptions - Ownership issues -
Adverse conditions beyond the owners control -
Modernization work in progress
What does NOT qualify for a Database
Adjustment? - Deficiencies that were repaired or
corrected - Deficiencies caused by residents -
Items covered by the Technical Review process
67
Database Adjustments (Continued)
Timeline for submittal - Public Housing 15
days - Multifamily Housing 45 days
What to include - All property identification
information - All deficiency location information
OBJECTIVELY VERIFIABLE!
How to document - Written Material -
Photographs - Video
68
Database Adjustments (Continued)
Where to send your request Attn PASS Database
Adjustments HUD/PIH/REAC 550 12th Street SW,
Suite 100 Washington, DC 20410
What can happen - Request Denied - New
Inspection Scheduled - Correct the Inspection
Report (Adjust score)
69
DCD 4.0
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DCD 4.0 (A.K.A. RAPID 1.0)

• Why DCD 4.0?
• Increased system reliability
• Upgraded technology
• Implementation of Berger 47 Deficiency
  Definitions through Decision Trees
• Improved consistency between inspectors
• Eliminates interpretation of inspector comments
• Logical, universally defined progression to
  determine and document results
• Decreased processing times
• When can we expect to see DCD 4.0?
• Fall 2008
• Full implementation in 2009

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DCD 4.0 (A.K.A. RAPID 1.0 - Continued)
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DCD 4.0 (A.K.A. RAPID 1.0 - Continued)
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WEBSITE
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http//www.hud.gov/offices/reac/
products/pass/pass_trng.cfm
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(No Transcript)
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For More Information
www.hud.gov/reac
1-888-245-4860
reac_at_hud.gov
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Any Questions?
Email james.arcara_at_hud.gov Phone (202)
475-8567