Strategies for Successful Events

1
Strategies for Successful Events

• Kendra Knight
• GPSA Director of Events Awards

2
Overview

• Getting started
• Using ASU resources to your advantage
• Food and beverage keys

3
Getting Started

• Determine event objectives
• What functions will your event serve for your
  group?
• Propose a budget
• Start with all possible, then differentiate
  between necessities and perks
• Choose a venue

4
Using ASU Resources

• MU Events Meeting Services http//www.asu.edu/s
  tudentaffairs/mu/event_meeting_services.htm
• All SORC groups can use MU meeting rooms limit
  1 per week.
• Key Contacts at Tempe Campus
• Reservations Judy Schroeder MU Program Manager

5
Using ASU Resources

• ASU Catering http//www.campusdish.com/en-US/CSMW
  /ArizonaState/Catering/CateringHome.htm
• Key Contacts at Tempe Campus
• Catering Collen Ellsworth

6
Using ASU Resources

• Summary
• Meeting Event Services handle reservations and
  room set
• Catering handles everything that goes on the
  tables

7
Food and Beverage Keys

• ASU Rules and Regulations
• On-campus events must use an approved ASU
  caterer http//www.asu.edu/studentaffairs/mu/even
  ts/docs/Approved20Caterer20List20IV.pdf
• ASU catering is required for MU events

8
Food and Beverage Keys

• Choosing your Menu and Service style
• What is your budget?
• Where is the event taking place?
• Who are your guests?
• Will guests be seated, standing or strolling?
• What is the timing of the F/B in the program?
• How are guests arriving?

9
Closing Thoughts

• People are here to help you.
• kendra.knight_at_asu.edu
• Send thank you notes.