QCE data handling

1
QCE presentations for schools
Data handling
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Presentation focus

• To develop an understanding of processes and
• procedures for
• Transfer students (slides 37)
• Ceasing learning for transferring students (812)
• Reporting an accurate history of learning (1315)
• Finalising VET courses at end of Year 12 (1617)
• Transfer student and VET (1820)
• Variable progression rate (2124)
• Notional Sound (2531)
• Provisional statements (3233)
• Eligibility reports (3435).

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Students transferring to a Queensland school from
interstate or overseas

• The receiving school should
• submit an Application for credit transfer and/or
  relaxation of completed Core form (download from
  QSA website)
• ensure the Application form is complete
• attach authenticated copies of statements of
  results for previous studies
• attach S1 printout generated by SDCS showing
  current enrolment

4
Transfer students (cont.)
5
Transfer students (cont.)

• Deadline for receipt of applications
• Last day of Term 3
• Transfer applications received in Term 4 can only
  be guaranteed to be processed in time for the
  July issue of the QCE.

6
Transfer students from another Queensland school

• In SDCS the receiving school enters
• the subjects undertaken at the previous school
• provisional results for any subjects not
  continued as reported on the S1 printout from the
  previous school
• the actual number of semesters for subjects
  studied at the receiving school
• all semesters of Authority subjects undertaken
  over 2 years, for OP calculations.

7
Transfer students from another Queensland school
(cont.)
English and Chemistry results were provided by
the previous school.
English and Chemistry were not continued at the
receiving school.
The student began Geography at the receiving
school for Semester 2.
The student changed from English to English
Communication at the receiving school.
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Ceasing learning for students who transfer out of
a Queensland school

• in SDCS for Authority and Authority-registered
  subjects
• indicate the number of semesters actually
  completed at the school
• enter provisional results
• enter a Left early date.

If a student transfers part-way through a
semester, the receiving school should report
partly completed semesters when completed. In
SLIMS, enter a notional Sound for literacy or
numeracy if applicable.
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Ceasing learning (cont.)
Enter a Left Early date.
Enter a provisional result for each subject.
Indicate the number of semesters completed.
10
Ceasing learning (cont.)

• For embedded and stand-alone VET courses in
  SDCS
• enter an outcome for each competency
• enter Yes in the Completed column for each
  competency of Other VET courses
• enter an end date that is before the Left early
  date for each competency.

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Ceasing learning (cont.), embedded VET
Ensure that competencies from the current
syllabus are used.
Enter an outcome for each competency
Enter an end date that is before the Left early
date for each competency.
12
Ceasing learning (cont.), stand-alone VET
For each competency enter an end date that is
before the Left early date.
For each competency enter an outcome.
Enter Yes in the Completed column for each
competency of Other VET courses.
13
Reporting an accurate history of learning

• Across all Queensland schools attended by the
  student, a true and accurate history of learning
  should be reported.
• If a student transfers part-way through a
  semester, the receiving school should report that
  semester.

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Reporting an accurate history of learning (cont.)
The receiving school has correctly reported
Semester 1 of the previous school.
By the end of Semester 2 the receiving school was
reporting a Limited LOA for Maths B.
The receiving school has validly reported 3
semesters of Marine Studies started in Semester 2.
15
An incorrect history
The student has left the school part-way through
Semester 2 (30/08/2007).
Only whole semesters should be reported in this
case, one semester not two.
16
Finalising VET Courses at the end of Year 12

• In SDCS a completed stand-alone VET course must
  have the Complete button ticked if all
  requirements have been met as well as
• an outcome for each competency
• a Yes in the completed column for each
  competency
• an end date for each competency.

17
Finalising VET Courses at the end of Year 12
Tick the Complete button for completed
qualifications.
For each competency enter an end date.
For each competency indicate that it is no longer
being undertaken.
For each competency enter an outcome.
18
Transfer student continuing a VET Course

• For students continuing VET courses across
  schools, the receiving school need only report
  those competencies delivered at the receiving
  school.
• If all competencies are completed between the
  schools the final school should ensure that the
  Complete button is ticked.

19
Transfer student not continuing an embedded VET
Course

• Embedded VET courses (modules and results) that
  are not continued need to be entered into SDCS by
  the receiving school.
• The receiving school should enter the previous
  school as the provider.

20
Transfer student not continuing a stand-alone
VET Course

• The receiving school does not need to enter
  modules or results for stand-alone VET courses
  not continued at the receiving school.

21
Variable progression rate (VPR)

• Some students may complete senior studies over a
  longer or shorter period of time than usual under
  a VPR arrangement.
• The requirements and procedures for VPR
  arrangements can be found on the QSA website.
• www.qsa.qld.edu.au/downloads/senior/snr_qa_mod_a-
  z.pdf

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VPR Reporting learning over 3 years
23
VPR Two semesters in one

• A student may compress two semesters of study
  into one provided they genuinely undertake the
  learning and assessment.

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VPR Two semesters in one (cont.)
Prevocational Maths has been completed in a
single year.
Semesters 3 and 4 have been undertaken in
Semester 2, 2008.
Semesters 1 and 2 have been undertaken in
Semester 1, 2008.
25
Notional Sound

• If a student exits an English or Mathematics
  subject with a Limited or Very Limited Level of
  Achievement, literacy or numeracy requirements
  may be met if a single semester is assessed as a
  notional Sound.

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Notional Sound (cont.)
To determine whether a student has met the
requirements for a notional Sound in literacy or
numeracy the school will

• Use the students folio of work for a particular
  semester of an English or Mathematics subject and
  any other relevant information.
• Use the exit standard descriptors as a guide.
• Map the students achievements against the exit
  standard descriptors.
• Retain one annotated student folio for each
  subject in each year in which a notional Sound
  was awarded.

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Notional Sound (cont.)

• Learning providers should be familiar with the
  contents of the booklet, The Quality Assurance of
  Authority-registered Subjects.
• www.qsa.qld.edu.au/downloads/senior/snr_qa_a-r_su
  bjects.pdf

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To enter a notional Sound into SLIMS

• Log into SLIMS as the Main Learning Provider
• Retrieve the specific student learning account
• On the personal details page, select the
  drop-down arrow for literacy (or numeracy)
  notional Sound
• Select appropriate subject and semester
  combination for literacy or numeracy
• Click Save at the bottom of the screen.

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Recording a notional Sound

• .

Click on drop-down arrow
Select subject semester combination
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Recording a notional Sound (cont.)

• Notional Sound can only be recorded by the
  current main learning provider.
• Other learning providers wishing to have a
  notional Sound recorded for a student should make
  formal application to the Certification Unit of
  QSA.

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To remove an incorrect notional Sound

• Log into SLIMS as the Main Learning Provider.
• Retrieve the specific Student Learning Account.
• On the personal details page, select the checkbox
  Remove literacy notional Sound or Remove numeracy
  notional Sound.
• Click Save at the bottom of the screen.

32
Provisional statements

• Provisional statements are generated in August
  and October each year for Year 12 students.
• These need to be carefully checked by each
  student to ensure accuracy of personal details
  and learning.

33
Provisional Statements (cont.)
Students should check spelling of names and
correct address for posting of SEPs.
VET and other recognised studies will appear if
reported at the time of issue.
Correct subjects and a true transfer history
should be indicated.
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Eligibility reports

• Eligibility reports are issued in August and
  October each year for Year 12 students and in
  October for Year 11 students.
• These reports list students who are eligible for
  a Senior Statement (SS) or a Queensland
  Certificate of Individual Achievement (QCIA) and
  predict for schools QCE-eligibility and
  OP-eligibility based on assumed success in
  learning programs.
• They should be read in conjunction with
  provisional statements or information in the
  students learning accounts.

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(No Transcript)
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Further information

• Queensland Studies Authority
• www.qsa.qld.edu.au

Last updated November 1010