Area Plan Program Section Training FY2008

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Area Plan Program SectionTraining FY2008
Virginia Department for the Aging
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Things You Need to Know When Preparing and
Administering Your Area Plan
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Services To Be Provided
You must check each service if you provide it
regardless of the funding source.
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Area Plan Review Check Sheet for FY 2006
These are the things the Program Staff review.
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Service Page
We make sure it complies with Service Standards,
Title III Regs, and OAA.
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Service Implementation

• Description of services provided and how services
  are delivered
• VDA and Agency assessment instruments utilized
• Compliance with service standard

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Target Population

• Expand to the specific target population that
  your program serves, if appropriate
• Low income minority
• Socially isolated
• Rural
• Limited English proficiency
• Caregivers (IIIE)

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Service Page
List anyone that provides this service (either
the AAA or a contractor).
Make sure the entire PSA has service coverage
available.
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Designator for Profit / Not for Profit
Per the OAA, VDA has to approve for profit
service providers.
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Targeting Objectives
Do not cut and paste information from last year.
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Targeting Objectives
Total must be the sum of White, American
Indian/Native, Asian, Black/African American, and
Other.
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Targeting Objectives
Adult Day Care
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Waivers and Cost Sharing/Fee for Service
If a waiver or cost sharing is applicable to the
service, this section will be provided.
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Waivers and Cost Sharing/Fee for Service
Be sure to check yes or no. If yes, provide
explanation.
Be sure to check yes or no. If yes, provide
explanation.
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Individual Service Waivers
You MUST ? YES or NO to all Three!
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Adult Day Care

• Model of care
• Days and hours of operation
• Location(s)
• Medicaid or VA reimbursement status
• Unique situations
• Intergenerational day care
• PACE project

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Adult Day Care
Note Indicate whether the service provider is
licensed or not licensed.
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Checking

• Service delivery method
• Location
• Times of service

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Chore

• Types of services and service delivery method
• Unique services

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Homemaker

• Types of activities offered
• Unique services

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Personal Care

• Types of services offered
• Unique services
• Compliance with service standard and VDH Office
  of Licensure and Certification
• Medicaid or VA reimbursement

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Congregate Meals

• Referral/assessment/reassessment nutrition
  screening process
• Who, where
• Types of meals
• Frozen, hot, shelf stable
• How prepared, purchased
• Involvement of RD
• Nutrition counseling, education
• Menu planning or review
• Nutrition Education/Health Programming, Screening

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Congregate Meals
This should equal the number of meal sites on the
next page.
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Delivery Site for Group Services
VDA checks to be sure that within the PSA at
least one site is open Monday through Friday.
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Home Delivered Meals

• Who delivers
• How often

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Home Delivered Nutrition
You must provide at least 5 meals per week per
person served.
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Disease Prevention

• Description of disease prevention/health
  promotion activities
• Plan to implement an evidence-based program
• Chronic disease self-care
• Physical activity
• Fall prevention
• Nutrition and diet
• Depression and/or substance abuse

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Title IIIE Programs

• Service implementation according to National
  Family Caregiver Support Guidance
• Individual Counseling
• Support Groups
• Caregiver Training
• Institutional Respite
• Direct Payments

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Support Groups and Caregiver Training

• Number of groups
• Meeting times
• Locations
• Topics

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State Programs on Area Plan

• CCEVP
• 2 or more ADLs
• Respite Care Initiative Program
• Target population should include full time
  caregiver
• Hours provided per client per month

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Respite Care Initiative Grant Program Page
List services provided under this grant. List
service providers and, if adult day care is
provided, state whether it is licensed or
unlicensed.
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Reminders!
Area Plan Due Friday July 20, 2007! E-mail
to jane.snead_at_vda.virginia.gov
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Reminders!

• Area Plan Requested Revisions will be emailed to
  AAAs on August 21, 2007
• FAX revisions back to person who sent them to you
• Revisions due by August 27, 2007

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ConcludingComments or Questions???