Logistical Considerations

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Humanitarian Supply Management System
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Software Version 5.1The Program

• Developed by PAHO/WHO at first only for health
  related activities
• At the moment it comprises all disaster
  management aspects
• Frequently updated
• Very user-friendly
• Free and accessible through the Internet

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Software Version 5.1What does SUMA do?

• Show efficiency within the disaster response
  management by institutions that use the system
• Donor agencies may receive immediate reports
  after their donations have arrived
• Information exchange between institutions
  improves transparency

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Software Version 5.1What does SUMA do?

1. Sort
2. Classify
3. Inventory

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1. Sort the supplies by assigning a level of priority

Urgently needed Priority 1
Nice, but can wait 2
I wish I could dump it somewhere! 3
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1. Classify all incoming supplies

• What is it? A construction tool or a surgical
  piece of equipment?
• Pre-established categories

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Classify

• We only classify those supplies that are needed,
  in pre-established technical categories

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Classify

• Each category is divided in subcategories
• Example - Category PharmaceuticalsSubcategory
  Antibiotics

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Classify

• Each subcategory is divided in items
• Example - Category PharmaceuticalsSubcategory
  Antibiotics
• Item Erythromycin

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1. Inventory of the items to know their

• Technical characteristics
• Presentation unit (sirop, tablettes)
• Packaging information (bottles, boxes..)
• Total quantities

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Inventory

• So we can
• Make daily reports to the authorities
• Know the quantities and the stock of incoming
  supplies
• Have control over demand and supply.

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SUMA is INFORMATION
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Software Version 5.1Strengths

1. Easy to work with
2. Free
3. Information exchange between different warehouses
   and institutions

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Software Version 5.1Strengths

1. Interface with Excel
2. No need for sophisticated computers
3. Promotion of transparency and efficiency

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Software Version 5.1Weaknesses

1. Limited possibilities to make reports
2. No financial administration possible
3. Still lacking a national and international
   political commitment

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Central Module Consolidates the information
from the Field Units and the Warehouses.
Analyses the information. Can manage supplies
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Field Unit Prepared by Central Module. To do so,
one first has to install and configure SUMA
Central. The Field Unit is a completely operative
element. Its most important tasks are

• Registrer the incoming supplies

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2
Field Unit Prepared by Central Module. To do so,
one first has to install and configure SUMA
Central. The Field Unit is a completely operative
element. Its most important tasks are

• Delivery of supplies to their specific destination

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2
Field Unit Prepared by Central Module. To do so,
one first has to install and configure SUMA
Central. The Field Unit is a completely operative
element. Its most important tasks are

• Send information on the received supplies and the
  deliveries made to SUMA Central

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Warehouse For the basic administration of a
warehouse. Its characteristics are

• Independently from the others, the warehouse
  module can be installed even before or during a
  disaster. Reports can be made with information of
  the supplies stocked, received and delivered to
  SUMA Central or other warehouses.

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3
Warehouse For the basic administration of a
warehouse. Its characteristics are

• The warehouse registers the entries. Entries may
  have different origins, but their destination is
  always the warehouse. Therefore, all supplies
  have to be delivered.

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3
Warehouse For the basic administration of a
warehouse. Its characteristics are

• The warehouse module can consolidate information
  for several warehouses, can make reports of all
  or only a specific warehouses

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SUMA SYSTEM
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Not only a software, but an entire system

• Training of people
• Political awareness of the importance of
  transparency in humanitarian supply management
• Flexibility the system can be used in both
  disaster situations, as well as in normal
  situations

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The SUMA team

• Central level
• Coordinator
• Team of consultants
• Field Units
• 2 operators for each unit
• Warehouse
• 1 responsable
• 2 operators