Viable

1
Step 2 on the Road to the CACFP
Accountable
Capable
Viable
2
Financial Viability

• Business bank statements (NO bounced checks)
• Current license
• Business documents such a articles of
  incorporation or partnership papers (properly
  filed)
• Financial statements or income tax returns

3
Administratively Capable

• Did you meet the _______ deadline?
• Did you include all the required materials?
• At the on-site
• Are all F/RP appscomplete?
• Is the Master Rosterready to go?
• Is your filing systemset up?
• Have you trained your staff?

4
Internal Controls for Accountability

• What kind of bookkeeping system will you use for
  CACFP funds?
• Review of Financial Statements

5
Step 2 to the CACFP

• Return On-Site form and other materials by
  __________ (Postmarked)

6
What to Send?

• Listed on Page150-151
• Circle items to send!

7
What Must Be Done Prior to Submitting Materials

• Distribute Building for the Future handout (page
  160)
• (Not for Adult Care)

Building For the Future
8
To Do

• 2. Complete ALL F/RP Apps
• Must be ready for review at visit
• Complete Master Roster
• Must be ready for review at visit
• Dont list date entered
• (Keep records at center will be reviewed at
  On-Site Visit)

9
What to Send

• 4. Public Release (page 158)
• Please, DO NOT use the form in the book (pink
  paper) use the one we provide you when you leave
  (white paper)

10
Hokeys Hideaway Day Care
Hokeys Hideaway Day Care
4444 S. Mill St. Mapleville, AL 31006
Susan Davis
334-399-0000
Mapleville News
12/25/04
12/25/04
NAACP
Susan Davis
12/25/04
11
What to Send

• 4. Public Release (page 158)
• Fill on the blanks
• Make 3 copies
• Send one to Local media outlet
• Send one to Grassroots organization
• Send original to SDE with listing of name of
  media outlet and Grassroots organization
• (Send us the original)

12
Grassroots Organizations

• Page 159 -
• NAACP
• League of Women Voters
• Focal
• Community Action Agencies

13
What to Send

• 5. Pre-Application Inspection Form (pages 156
  157)
• Complete all information on both sides
• Answer as applies to your program
• Official Representative signs and dates
• (Send us the original do not use copy from book)

14
What to Send

• 6. W-9, Request for TIN
• Use official name of business
• Complete address, etc.
• Complete Taxpayer ID number
• Official Representative signs and dates
• (Send us the original)

15
What to Send

• License
• Child - Current license or current expired
  license and copy of re-licensing inspection
  report (p. 1)
• Adult Approval/Certification/DHR contract
• (Send copy with other forms)

16
What to Send

• 8. b. Non-profit
• 501 (c) (3) letter
• Church without letter non-profit corporation
  papers
• (Send copy with other forms)

17
What to Send

• 9. Management Plan (page 154)
• List names, addresses and phone number of all
  board members/owners
• Signed and dated by Official Representative
• (Send us the original)

18
What to Send

• Fiscal Responsibility Statement, p. 155 156
• a. Side 2 of Management Plan
• Question 1 Monthly General Journal
• Question 2 Separate checking account
• b. Two most recent business bank statements

19
What to Send

• Business Documentation
• a. Corporations and LLCs
• Articles of Incorporation (must be stamped by a
  governing official or agency)
• Copy of signed and dated board minutes approving
  participation in CACFP

20
What to Send

• Churches
• If incorporated, follow a.
• If not incorporated, copy of signed and dated
  minutes showing board approval of participation
  in CACFP

21
What to Send

• c. Partnerships
• Partnership Agreement (must be stamped by a
  governing official or agency) or
• Copy of registration of name of business or
• LLP registration statement indicating filed with
  probate judge and Secretary of State or
• Business License or other tax registration
  certificate listing all partners.

22
What to Send

• d. Sole Proprietorships
• Federal, State or local government document
  associating the name of the business with the
  name of the owner
• Tax coupon book
• Notification letter from the AL Dept. of
  Industrial Relations of employer tax rate

23
What to Send

• 12. Financial Viability information - Submit one
  of the following
• a. Copy of 2006 income tax return that includes
  business operations of the sponsor or
• b. Financial Statement for past 12 months or
  period of time operated business or
• c. Most recently issued audit report or
• d. A copy of your business plan or 12 month
  projected profit loss statement
• (Send copy with other forms)

24
What to Send
Add!

• 13. Budget Planning Worksheet compete using
  information collected on your approved F/RP
  Applications

Do not use form in book!!!!
25
What to Send

• 14.Contract for meals, if applicable
• (Send with other forms)

26
What to Send

• 15. On-Site Visit Form (page 152)
• Complete name, address information
• Provide basic directions to your center
• Complete ALL requested information

Do not use form in book!!!!
27
Postmarked No Later Than ______________

• Miss the deadline
• Come back to another workshop!

28
On Site Visits

• Must have ALL F/RP applications completed
• Must have Master Roster completed and ready for
  review at visit
• Do not list date entered
• Remember the final deadline is ________________

29
Follow-up Workshop

• Will be held in November or December
• You MUST attend!

30
Annual Training

• Held in August
• You MUST attend!

31
See you soon Dont forget the deadline!