Child and Adult Care Food Program

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Child and Adult Care Food Program

• Pre-operational Workshop
• Day 1

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Please Turn off Your Phones!
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Today You Will Learn

• CACFP record keeping.
• How to determine household eligibility.
• How to use the required CACFP forms.
• How to prepare a claim for reimbursement.
• How to organize your records.
• How to prepare for a compliance review.

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Whos Who
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Direct Phone Numbers and E-Mail Addresses on
Cover

• E-Mail
• James Peoples jpeoples_at_alsde.edu
• Janice Jarrett jjarrett_at_alsde.edu
• Teri Short - tshort_at_alsde.edu
• Jan Sherlock jsherlock_at_alsde.edu

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Who MUST Attend This Training?

• The Official Representative
• President or highest-ranking official of the
  organization for incorporated centers
• Owner(s) of a sole proprietorship or partnership
• The Pastor or highest ranking official of a
  church
• Center director of a governmental agency
• If this person is not present, PLEASE see one of
  our staff NOW!

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Sign-in

• Each representative of your organization must
  sign in each day.
• We will begin promptly at 8 am tomorrow. You
  must arrive no later than 815 am to be counted
  as present.
• The Official Representative must be present the
  entire two days.

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Alphabet Soup, p.4
- Alabama State Department of Education

• SDE

- Child and Adult Care Food Program

• CACFP

- Child Management Agency

• CMA

- Department of Human Resources

• DHR

- Internal Revenue Service

• IRS

- Temp. Asst. for Needy Families

• TANF

• USDA

- United States Department of Agriculture
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Organizational Structure of CACFP
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Child and Adult Care Food Program

• Child Care Program established in 1968
• Adult Care component added in 1987
• Today 477 Institutions approximately 900 sites
• Goal Improve nutritional well-being of children
  and adults.

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The Program Serves

• Children
• Through age 12
• Children of migrant workers through age 15
• Physically mentally children challenged
  through age 18
• Children in emergency/homeless shelters through
  age 18
• Children in low-income areas through age 18 (at
  risk snacks)
• Adults
• In nonresidential day care settings (respite
  care)
• Adults 60 years or older
• Chronically impaired persons 18 years of age or
  older

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Some Services of the SDE

• Provide reimbursement for meals served
• Provide technical assistance and training
• We train you you train your staff!
• Review and Monitor

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Some Responsibilities of the Sponsor/Center

• Serve meals meeting program requirements
• Keep daily records of participants in attendance,
  number of meals, quantities of food
• Collect eligibility information
• Comply with regulations and instructions

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Computer Requirements

• Must have access to a computer
• On site
• Library
• Home
• Must provide an e-mail address with application
• Download monthly claim
• Enter and update application information

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The Road to CACFP

• Step 1 -Pre-operational Workshop
• Step 2 -Send in required materials within 14
  calendar days!
• (The sooner The Better!)

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The Road to CACFP

• Step 3 - Follow-up Workshop in the November or
  December
• Step 4 -Annual training in August

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