TSTC FACULTY ADVISING

1
TSTC FACULTY ADVISING

• ADVISOR TOOLBOX

2
HOW TO USE THIS PRESENTATION

• For best results, use slide show view
• Press F5 to begin the presentation in slide show
  view at the first slide
• You may use the navigation buttons in the lower
  right corner to move forward or in reverse order
  through the slides
• Notice the clickable action buttons for more
  detail

3
YOUR ROLE AS ADVISOR

• One of your other duties as assigned
• Advise students in your program. Your role as
  advisor is an important one. Quality advising is
  an important factor in student success, retention
  and persistence.

4
SO WHAT DO YOU DO AS AN ADVISOR?

• Listen
• Be a concerned mentor
• Be approachable and available
• Be perceptive
• Initiate the contact when necessary
• Know your limits
• You are not an expert in all things
• Defer and refer to the experts
• Academic advising and registration

Click Here for More Details
Click Here for More Detail
Click Here for More Detail
5
TSTC MARSHALL CATALOG

• The Colleges catalog is a valuable resource for
  advising. This catalog contains important dates,
  graduation requirements, general education
  requirements, degrees offered, majors available,
  course descriptions, contact information, etc.

6
TSTC MARSHALL CATALOG

• Students usually graduate based on the degree
  plan for the year that they first entered TSTC
  Marshall (if they are continuously enrolled)
  however, students do have the option of changing
  to any newer degree plan. Advisors must be sure
  that they are always working with the catalog
  that the student will use to file his or her
  degree audit to graduate.

7
TSTC MARSHALL CATALOG

• If a student takes more that 5 years to graduate,
  he or she must move to a catalog that is within
  the 5 year period. If a student leaves TSTC
  Marshall for more than two years, he or she must
  use the catalog in effect at the time of reentry.

8
TSTC MARSHALL WEB SITE

• The Colleges website provides links for all
  programs of study. Program pages list contact
  information, degree requirements, recommended
  schedules for majors, etc. This information is
  useful for both the advisor and student.

9
(DATATEL) COLLEAGUE

• Colleague, the Colleges database, provides
  advisors easy access to files containing vital
  information needed to accurately advise students.
  In Colleague, advisors can access an advisees
  current transcript, unofficial degree audit,
  demographic information, class schedule, course
  availability, and can register/add/drop a
  students courses online (during
  registration/add/drop periods).

10
COLLEAGUE

• You should already have access to Colleague and
  your supervisor should have shown you the basics
  of its use.
• If you do not have Colleague access, please
  notify Mr. Jason Beach at Ext. 3244 or by email
  at jason.beach_at_marshall.tstc.edu to request
  Colleague access

11
COLLEAGUE

• Colleague has a number of screens that you can
  access through mnemonic commands. The next series
  are some helpful screens and reports, what they
  do, and how to access them
• First, you need to know how to enter a mnemonic
  command

12
(No Transcript)
13
USEFUL COMMANDS

• STAD Student Advisor
• FADV Faculty Advisees
• STAC Student Academic Credits
• TRCL Transcript Listing
• RSTR Class Roster Listing
• XCRS Roster listing or multiple class roster
  listings in report browser
• EVAL Student progress toward degree plan

14
STAD

• STAD - When a student does not know who his/her
  faculty advisor is. Use STAD (student advisor). A
  window will appear as on the following slide to
  select the student. You may type in the students
  name or ID number. If you know the ID number, the
  process is quicker.

15
Enter the ID number, or the student name here.
The ID number is quicker. If you enter a name,
you will have to choose the correct one from a
list of close matches. See the screen shot on the
next slide.
16
STUDENT LOOKUP SCREEN
17
STAD RESULTS
18
FADV

• Use this mnemonic to see a list of advisees for a
  particular instructor. The process for entering
  the mnemonic command and selecting the instructor
  is similar to the example above.

19
FADV RESULTS
20
STAC

• The STAC mnemonic command returns a screen or
  series of screens showing courses taken and
  grades received.
• The results can only be printed using the Print
  Screen key, one screen at a time.
• Advantages STAC is quick.

21
STAC RESULTS
22
TRCL

• The TRCL mnemonic command returns a screen or
  series of screens listing courses taken and
  grades received.
• The primary difference between STAC and TRCL is
  that TRCL does not include testing scores to
  determine TSI status.
• You may choose to see either official (OFF) or
  all (ALL) course listing.
• The results can only be printed using the Print
  Screen key, one screen at a time.

23
TRCL RESULTS
24
RSTR

• RSTR is the mnemonic command that returns a
  screen or series of screens listing students
  enrolled in a particular course section.
• The results can only be printed using the Print
  Screen key, one screen at a time.

25
RUNNING A ROSTER
26
RSTR RESULTS
27
XCRS

• XCRS is a mnemonic command that allows you to
  produce a printable roster for a particular class
  section, or a group of classes.
• The results are printable, can be saved as a text
  file, or copied and imported into a spreadsheet.

28
XRCS Process
29
XCRS PROCESS (Contd)
30
XCRS PROCESS (Contd)
31
XCRS PROCESS (Contd)
32
XCRS RESULTS
33
REPORT BROWSER MENU BAR
Print to Local Printer
Export toText File
ExitBrowser
Page Navigation
34
EVAL

• A particularly good tool for advising is the EVAL
  mnemonic, which allows the advisor to view and
  print a degree audit listing the course
  requirements for the advisees major. This report
  displays the advisees status toward completion
  of his or her degree plan.

35
EVAL

• When invoking the EVAL report, the advisor has
  the option of requesting that the TSI Plan for
  the advisee be printed.
• Click the Details button to see a series of
  slides on running the EVAL report and the TSI
  Plan.

DETAILS
36
TSI PLAN

• The TSI Plan is an invaluable asset for advising
  students.
• A new student should have a printed copy of the
  TSI Plan when he/she comes to you for
  registration.
• If not, have the student see their admissions
  advisor.
• To see how to use a TSI Plan, click the Details
  button.

DETAILS
37
Early Alert

• If you know a student is having difficulty
  academically, financially, or having personal
  problems, take an interest use the Early Alert
  process!

Details on EarlyAlert Process
38
SUMMARY

• Remember that each new advisee must have a TSI
  Plan.
• For returning students, run an EVAL report to see
  what courses are still needed for degree plan.
• When setting up to run the EVAL, request the TSI
  Plan be printed.
• Stay engaged with your advisees.
• Take an interest in your advisees success.

39
IMPORTANT

• Student information is confidential, and that
  right to privacy is protected under the law.
• When accessing student information, protect that
  confidentiality.
• You may not discuss information about a student
  with anyone except the student, even family
  members, without a signed waiver on file in the
  Office of Admissions and Records.