KZN Provincial Suppliers Database Re-registration

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KZN Provincial Suppliers Database
Re-registration Presented by KZN Provincial
Treasury SCM Unit
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Introduction

• A supplier database is a central source of
  information on qualified suppliers from whom
  government can procure goods and services
• Provincial Practice Note SCM-01 of 2006
• Bids/quotations submitted by non-registered
  suppliers are disqualified

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Objectives of a database

• To assist government in selecting screened
  suppliers
• To identify prospective suppliers
• To maintain supplier information
• To protect government from fraudulent suppliers
• To augment implementation of preferential
  procurement policies
• To enhance reporting on achievement of
  preferential procurement objectives
• To ensure available suppliers are utilized
  within KZN
• To ensure revenue circulates within the
  Province

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Why the new database?

• Lack of clarity of suppliers core business
• Lack of information on supplier locations
• Outdated/Incorrect supplier information
• Incompleteness of information
• Lacks reporting capabilities for measuring BBBEE
  spend
• No interface with organisations (SARS, CIPRO,
  CIDB)
• Rotation of Suppliers
• Inactive/Dormant Suppliers
• Inability of old database to provide Real-Time
  applications
  e.g. SMS notifications on expiry date of Tax
  Clearance Certificates

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Re-registration Process

• Currently registered suppliers must all re-
  register
• Old ZNT numbers are valid until a new
  registration number is issued
• Suppliers who have never registered (new
  suppliers) must submit their application forms
• A letter with a provisional registration number
  will be issued to new suppliers
• A new registration number will be sent to all
  registered suppliers by sms
• Suppliers will have to update information on an
  annual basis

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Important information

• Forms are available at
• Treasury House Database Section,145 Commercial
  Road , PMBURG
• Electronically www.kzntreasury.gov.za ,select
  New Application For Registration Form
• Completed forms must be posted (registered mail)
• Forms can also be submitted at Provincial
  Treasury, Pietermaritzburg

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