Introduction to the World of International Standards

1
Introduction to the World of International
Standards

• Memoirs of an Insomniac

2
Outline

• Some definitions
• Background to the standard
• Problems
• How it developed
• Timetable
• Why are standards important
• Future developments

3
Definitions

• TC 46
• IDT 2/17
• Committee Draft
• Draft International Standard
• Technical Report
• NMB
• ISO
• BSI

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ISO

• International Organisation for Standardization
• Established 1947
• Why isn't it called IOS

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ISO

• Mission
• to promote the development of standardization and
  related activities in the world with a view to
  facilitating the international exchange of goods
  and services, and to developing co-operation in
  the spheres of intellectual, scientific,
  technological and economic activity

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Membership

• Member Bodies
• Corresponding members
• Subscriber member

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Work

• Technical Committees
• Sub-Committees
• Working Groups
• Totalling 2850
• Participation by 30,000 experts p.a.

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Standards

• ISO 9000
• ISO 14000
• ISO 216
• ISO 15489

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BSI

• Established 1901
• 1929 Royal Charter
• 1974 Safety Mark established
• 1979 BS 5750
• Publishes 1700 standards p.a.
• 19000 live standards and products
• IDT 2/17

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Standard Development

• Proposal
• Preparatory
• Committee
• Enquiry
• Approval
• Publication

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Background to ISO 15489

• Professional Societies
• AS 4390
• Denver conference
• DIS vote
• BSI meeting

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Scope

• Management of records within organisations (not
  archives)
• Media irrelevant
• Best practice

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Who is Involved
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NMB

• Australia
• Canada
• Denmark
• France
• Germany
• Sweden
• UK
• USA

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Problems

• Terminology
• Fundamental issues
• Cultural traditions

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Meetings TC46 SC11

• Athens May 1998
• Washington Nov 1999
• Paris May 1999
• Melbourne Nov 1999
• Berlin May 2000
• Stockholm Nov 2000

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Athens May 1998
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Washington Nov 1998
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Paris 1999
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Melbourne Nov 1999

• Committee Draft

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Berlin May 2000
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Stockholm

• Technical report

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Timetable

• Nov 1999 committee draft
• Nov 2000 DIS
• Standard 2001
• Technical report 2001

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Why are standard so important?

• World wide progress in trade liberalisation
• Interpenetration of sectors
• World wide communication systems
• global standards for emerging technologies
• developing countries

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Why Standards

• Measurement
• performance
• quality
• deliverables
• Compatibility
• common vocabulary
• common goals
• integrity
• Quality
• guarantee
• Indicator
• necessity
• Perception
• demanded

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Why Records Management Standard

• Why Not!
• Framework
• we can develop programmes
• we can integrate into other frameworks
• give us a model to use and improve

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Intended Audience

• Records Managers
• Organisations
• Chief Executives
• Anybody with responsibilities for records

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Professional Foundation
Records Management Profession
Professional Society
Knowledge
Qualifications
Standards
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Future Developments

• Who will use it ?
• Why will they use it ?
• How large is the potential audience ?

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Future Developments

• Guides
• Workbook
• Workshops
• Performance models

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Future Developments
Business Excellence Framework
ISO 9000
TQM
KM
Records Management Standard
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Future
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Conclusion

• ISO 15489 will be the most important records
  management document ever published
• Not because of its content but because it is a
  recognition that there is a best practice in our
  profession

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Conclusion

• Buy it !
• Read it !
• Terrorise your managers with it!
• But dont miss out on the best marketing
  opportunity you will ever have!