UPDATING RIGHT OF WAY MANUALS

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UPDATING RIGHT OF WAY MANUALS

• FLORIDAS PROCEDURES

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Processes for Updating Manuals

• Regularly Scheduled Department Reviews
• Program Manager Reviews (Incident Specific
  Changes)
• Internet Accessible

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Standard Operating System

• FORMS AND PROCEDURES OFFICE
• Biannual Review of Each Procedure

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Monthly Review Notification
Scheduled Review Notices for End Users In
accordance with Section 5, Scheduled Reviews, of
Procedure No. 025-020-002, Standard Operating
System, procedural documents are scheduled for
periodic review every 24 months  for continued
need or updating. In accordance with Section 11,
Policies, of Procedure No. 025-020-002, Standard
Operating System, policies are reviewed by the
Executive Committee annually (Transportation
Policies in September and Administrative Policies
in March). The following is a list of procedural
documents approaching their scheduled review
date. Users are encouraged to review any
documents that may impact their functional area
and submit any comments or suggestions for
improvement to the applicable Central Office
contact person, with a copy to Forms and
Procedures, MS 18, or OP936TA, by 7/1/2005.
Offices or districts should combine comments
into one response. District comments must be
coordinated through the District Secretary. If
there are NO COMMENTS, no response is
necessary. Central Office contact people are NOT
required to respond to this notice. In two months
you will receive a separate notice requiring
response based on any comments received. Procedura
l Documents Scheduled for User Review Topic
No. Title Contact Office MS 575-070-050 Moto
rist Information and Highway Advertising Wayne
Strickland Right of
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Standard Operating System

• Concurrence on
• Revisions

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Law of the Agency

• PROCEDURES
• High Level Documents
• Specific Directives From The Secretary

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Incident Specific Changes

• Program Managers
• Consistent Monitoring/Revising
• Evaluated for Performance

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Incident Specific Changes

• CHANGES
• Federal
• Requirements

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Incident Specific Changes

• CHANGES
• Case
• Law

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Incident Specific Changes

• CHANGES
• State Law

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Incident Specific Changes

• CHANGES
• Identified During
• Quality Assurance Reviews

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High Level Approval

• Executive Board Has Final Approval Of All
  Revisions.
• Secretary Must Promulgate.

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Updating Right of Way Manauals

• HISTORY MUST
• BE MAINTAINED

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Role Played By FHWA

• Participate in biannual on-line reviews.
• Review specific Procedure changes.

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Procedures Available On-Line

• Approved Procedures are Maintained on
  Departments Internet Web Site.

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Thanks For Your Attention!!!

• Regularly Scheduled Department Reviews
• Program Manager Reviews (Incident Specific)
• No Stress at FHWA 5-Year Review.