REPORTS

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REPORTS

• Merike Luts

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Reports

• Formal and impersonal style
• No chatty language
• Only facts
• No irrelevant details
• Passive voice
• No short forms

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Two types of reports

• Assessment reports
• Survey reports

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Reports are based on some kind of research

• Introduction
• The purpose of this report is to assess the good
  and bad points of the Taj Mahal restaurant.

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Subheadings could be used to mark paragraphs

• Introduction
• The purpose of this report is to assess the good
  and bad points of the Taj Mahal restaurant.
• Food and Prices
• The Taj Mahal offers a wide range of Indian
  cuisine, all of which is beautifully cooked and
  presented. What is more, the meals are good value
  for money as the prices are quite reasonable.

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Outline for assessment reports

• Introduction
• State purpose and content of your report
• Development paragraphs
• Summarise each point giving both positive and
  negative aspects when asked
• Conclusion
• General assessment and recommendation

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Outline for survey reports

• Introduction
• State purpose and content of your report
• Development paragraphs
• Summarise your information under subheadings
• Conclusion
• Make recommendations / suggestions or end with a
  general conclusion

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Information what to write or rubric

• When reporting the results of a survey the
  figures should be included either in the form of
  percentages or proportions
• Proportions expressions one in three, eight out
  of ten, the majority, a minority, a large
  proportion, a significant number, a small number,
  by far the largest proportion

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Useful language for reports

• To introduce
• The purpose / aim of this report is...
• This report/ survey was carried out...
• To generalise
• As a rule, in general, generally, on the whole
• To refer to a fact
• In fact, the fact is that, in paractice, as
  onemight expect

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Useful language

• To introduce other peoples opinions
• Many people consider, some people argue/
  believe/ claim
• To conclude
• In conclusion, on the whole, all things
  considered, to sum up

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Information / rubric

• You are asked to conduct a survey about hotels in
  Tallinn.
• Introduction
• This report is written to analyse the results of
  a recent survey about the citys hotels. In this
  survey, hotel managers from the citys 25 hotels
  were asked about the hotels size, rooms,
  services and prices.

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Year 12 EXAM 2009

• You are an exchange student at Trent College in
  Wales. The manager of the college canteen, Mrs.
  Tina Cook, has asked you to carry out a survey
  among the students about which type of food they
  prefer.

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Exam 2009

• Study the chart below which shows the results of
  your survey.
• Write a report about students eating
  preferences. Comment on the healthiness of their
  choice. Make recommendations to Mrs. Cook about
  which food to serve.
• You should write 200 words.

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Year 12 EXAM 2003

• The EU has decided to support an environmental
  project at Poku. Your local authorities have
  asked people to contribute their ideas. As a
  member of the Nature Club you have decided to
  write a report describing the environmental
  situation and making recommendations for
  improvement.

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• Do not mention your name.
• Base your report (150- 200 words) on the results
  of the opinion poll.
• SITUATION
• Results of the opinion poll at Poku, January
  2003

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Anglo-American writing

• linearity
• First you tell 'em what you're gonna tell 'em,
  then you tell 'em it, then you tell 'em what
  you've told 'em.
• main idea supported by evidence
• clarity

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Academic writing in English linear method

• State your opinion/ purpose
• Support it with relevant details and examples
• Keep clear structure
• the beginning
• Tell them what youll talk about
• the middle
• tell it to them,
• the end
• tell them what youve told them.

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REPORTS Summary

• A report is based on facts
• Reports could have subheadings
• Introduction should explain the aim of the report
  , when and by whom the survey was carried out.
• Reports are impersonal and very formal
• If you are asked about your opinion, do it in the
  conclusion.
• Complete sentences.
• The present perfect Increase decrease, rise
  fall, go up go down
• How gradually, sharply, steadily, slowly,
  slightly