Action/Reason Codes

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Action/Reason Codes
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Example 1 Promotions
Current
Action Code Action Reason Code Reason When To Use
PAY Pay Rate Change PRO Promotion with Pay Increase Employee is promoted and that promotion is accompanied by a pay increase.
PRO Promotion NCP Normal Career Progression Employee is promoted as part of the normal career progression.
Future
Action Code Action Reason Code Reason When To Use
PAY Promotion PRO Promotion with Pay Increase Employee is promoted and that promotion is accompanied by a pay increase.
OR
PRO Promotion NCP Promotion Without Pay Increase Employee is promoted as part of the normal career progression.
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Example 2 Transfers

• Do not use Termination (TER) for a transfer
• Intradepartmental transfers use Transfer (XFR)
• ALL Interdepartmental transfers will be processed
  by the Office of Human Resources

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Job Maintenance
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Job Maintenance For Position Change
Transfer Between Departments
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Job Maintenance For Position Change
Transfer Within Same Department
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Person Of Interest (POI)
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Examples of POIs, Employees and Stipends

• POIs In HCM 8.9
• Employment Agency
• UTOs (U.T. Others)
• Affiliates
• Pre-hire Employees
• Adjunct Faculty
• Clinical Faculty

• Employees/Stipends in HCM 8.9
• Classified (Class)
• Administrative Professional (AP)
• Faculty (Fac)
• Student Employees (TA)
• Post Graduate Employees
• Stipend (STPND)

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Distinctions between POIs and Employees
HCM 8.9 POI HCM 8.9 Employee
1. Hired by HSC? No Sponsoring Departments appoint POIs Yes
2. In a working relationship with HSC requiring a Badge? Yes Yes
3. Has a Position Number and Job Title? No Yes
4. Has an Employee Identification Number (EMPLID Badge Number) Yes a POI will have a Person ID Yes
5. Has a hire date and eventually, a termination date? No a POI will have an effective active an inactive date Yes
6. Is reported on the EEO/AA/VETS reports? No Yes
7. Is paid by Payroll? No, but may be paid through Accounting Yes
8. Affects Budget? No Yes
9. Extended HSC privileges? (Keys, Parking, domain/email/security access...) Yes Will require additional requests Yes May require additional requests
10. Will have access to Employee Self-Service? No Yes
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Info about HCM 8.9 POIs

• Sponsoring Departments are responsible for
  inactivating the POI relationship in HCM 8.9
• Sponsoring Departments will review the status of
  each POI on a monthly basis through the use of an
  HCM 8.9 query

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Position Management
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