Prepared for the Sons of AMVETS

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Prepared for the Sons of AMVETS

• AMVETS On-line Program Reporting
  

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by Beryl W. Love National Programs Dir.
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National AMVETS steps into the 21st Century

• In the fall of 2004 the National Programs
  Committee implemented an on-line Programs
  Reporting System to bring AMVETS into the 21st
  century.

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Sons have the ability to use a dedicated
sons reporting line.
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Overview

• Who can use this on-line Reporting system?
• How this will help the Sons?
• How do I get on-line?
• How to Enter Data.

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Who can use the On-line Programs Reporting
System? Everyone!
GO TO www.amvets.org and click on PROGRAMS
then click on Programs Reporting.
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How will this help the Squadron?

• Save money on Postage.
• Real time reporting.
• Ease of use.
• Allow more than one person access to data at
  anytime.
• Allow you to analyze your weak areas in programs
  through graphs and pie charts.
• Help you discover new ways to report Programs.
• Your programs reporting will increase.

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How Do I Get On-line ?
1st Click on PROGRAMS
2nd Click on Programs Reporting
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How Do I Get On-line ?
3rd Final Click Takes You To The
Log-In Screen
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How Do I get on-line?
First time only you need to click here and
follow instructions/prompts
Enter SONS and your membership number. i. e.
(sons12345)
sons
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Enter Your Personal Information
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Opening Page To Add Data
Click Here to Add Data
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Add Data
FIRST TIMERS - PLEASE USE THE Need Help? Screen
Click on Arrow to Open Drop Down select SONS
of AMVETS Only
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Shot of the Help Screen
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• Sons of AMVETS (only)
• Please use this one category for ALL programs
  that your Squadron conducts. You will be required
  to enter a "comment" in order to submit the data.
  
• Use the first letter only of the desired Program
  and () sign A Americanism, E Education, H
  Health/Welfare, P Post Support, C Community,
  O Other.
• Please use this one category for ALL programs
  that your Squadron conducts. You will be required
  to enter a "comment" in order to submit the data.
  Again, use the first letter only of the desired
  Program and () sign A Americanism, E
  Education, H Health/Welfare, P Post Support,
  C Community, O Other. Then briefly describe
  the program. Provide the basic facts who, what,
  when, where. Then enter enter all other data in
  the same fashion you would normally do and
  submit. If you want to report hours and costs
  associated with another program, repeat the
  process using a new line. Questions, please give
  the Sons National 2nd VC a call or email
  (natsons_at_sonsofamvets.org)

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Enter Data
Sons of AMVETS Only
Select the Sons Category and then enter data
hit Return at each entry it automatically moves
across the form and does the math. REMEMBER YOU
MUST ENTER A COMMENT .
If you have another program to report just select
the Sons Category again and repeat the process..
Then save and review by clicking on Preview
Step 1.
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You Must Click the 2nd Time
You must click on this button Submit Data Step
2 Or you will loose data and have to Re-enter
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How to Review What Has Been Entered ?
Click Here to Review
Any time during a 6-month reporting period the
data/reports may be viewed and/or edited. After
the current period is closed, the data/reports
may only be viewed in the Analyze screens and may
not be edited.
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Squadron On-Line Report
If you have made multiple entries during the
reporting period they will be automatically
combined into one report.
You have the option of printing the report or
converting to an Excel File
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Analyze Reports
Click Here to Analyze and Print Charts
The Key to separating Post data from Squadron
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Analyze Reports
Uncheck All And Recheck just Sons of AMVETS
Sons of AMVETS Only is not displayed on this OLD
Slide, but you will see on the live system.
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Analyzed Report
You may elect to convert report into an Excel
sheet for further review and manipulation
and/or save to your hard drive or flash drive.
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Report in Excel Format
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What are the changes?

• Any member may report programs data
• 21.36 per hour, not whatever you want to report
  
• .14 cents per mile not whatever you want to
  report
• More program categories to select from
• Reminder As with Paper Reports, VAVS hours are
  not reported in this system
• A consortium of over 500 volunteer
  organizations relies on the formulas of the
  Independent Secor. (The Dept. of Veterans Affairs
  also uses this criteria to account for and report
  VAVS hours.) Currently the figure is 19.51 for
  volunteer hours. (Uncompensated workers.) And the
  mileage is determined by the IRS guidelines that
  authorize standard Volunteer Mileage Expense
  deductions, which is currently .14 cents.

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Frequently Ask Questions

• Question Is there something in writing about
  what to report and not report?
• It is impossible to put in writing everything
  that should not be reported the list could
  become very lengthy. There needs to be some
  common sense applied based on our objective.
• AMVETS should not be spending time trying to
  speculate, look for what can I personally
  report AMVETS should be executing programs that
  serve veterans and the greater community.
• AMVETS is non-sectarian and non-partisan! Our
  individual volunteer efforts and/or financial
  support for charities, people running for any
  office or for specific religious affiliations,
  are just that an individual choice. Because we
  personally happen to be members of the VFW, the
  Boy Scouts of America, the Rotary, a Church, and
  AMVETS, it does not qualify these personal
  choices as service and financial assistance in
  the name of AMVETS Program hours and value.
• Neither hours nor expenses for maintaining post
  homes, department offices or travel for
  attending/participating in any type of meeting IS
  NOT to be reported. (These are not AMVETS
  Programs!)

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Summary

• Who can use the on-line Reporting system?
• How do I get on-line?
• How this will help the Second Vice Commander and
  the Squadron?
• How to Enter Data?

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