Career Banding Overview for Employees

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• Career Banding Overview for
  Employees

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What is career banding?

• A new human resources system that affects the way
  we
• classify jobs
• hire people
• pay employees
• promote employees
• evaluate employees
• provide career development opportunities
• for our employees

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Why are we banding?

• Directed by Office of State Personnel as a
  statewide change
• Reduces the number of job classes and titles in
  state government
• Gives managers more flexibility in setting pay
  and granting promotions
• Emphasizes career growth for employees
• To ensure that our pay ranges are more
  competitive with local market
• More on this one in the next slide!

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Reality Check

• Budget money must be available for raises!
• Unfortunately, no statewide budget money was
  allocated for this move to Career Banding. So, no
  one can expect any salary increases initially.
• But

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Whats in it for me?

• When your job is banded, you will have the
  potential for
• Opportunities for career development without
  changing jobs since your new broader job title is
  likely to cover a broader pay range.
• Pay raises based on demonstrating increased
  competencies approved for your job (more about
  this later)
• Pay raises based on the market rate (average
  pay of others in your line of work)
• if and when there is budget money
  available

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Statewide Job Families

• Your job will fall in one of the following new
  Job Families
• Administrative and Managerial
• Information Technology
• Law Enforcement and Public Safety
• Information and Education
• Human Services
• Medical and Health
• Institutional Services
• Operations and Skilled Trades
• Engineering and Architecture
• Natural Resources and Scientific

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Banding Example

• Administrative and Managerial Job Family  
• Administrative Support Career Branch    
• Four Banded Class Titles

Administrative Support Specialist
Administrative Support Associate
Executive Assistant
Administrative Support Supervisor
These 4 banded classes will replace 80 current
classifications affecting 18,000 employees
statewide.
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How Will We Convert Current Classes to Banded
Classes?

• Example
• Sally is currently an Administrative Secretary I.
  
• Her new banded class title will be
• Administrative Support Associate.

Banded Class Title Current Class Titles
Administrative Support Associate Office Assistant Series (II, III, IV, V) Administrative Services Assistant V Administrative Secretary I, II Commercial Cashier I, II Office Aide Mail Clerk I, II Accounting Clerk II Data Entry Specialist Public Information Assistant III, IV, V
Processing Assistant II Public Information
Assistant II, V Clerk-Typist (III) Data Entry
Operator II, III Data Control Clerk III, IV Word
Processor III, IV Postal Window Clerk Lead Work
III, IV,V Correctional Clerk-Typist I, II Admin.
Secretary I, II
Continued
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How Will We Convert Current Classes to Banded
Classes?

• Example Continued
• Her supervisor reviewed each of the competencies
  required for her job and found that Sally was
  currently demonstrating a majority of the Journey
  Level Competencies on the job. (See examples
  under Attention to Detail below). Sallys level
  will be Journey.

Contributing Journey Advanced
Follows instructions or standard operating procedures for assigned tasks. Asks for clarification of instructions as needed. Ensures non-routine, non-repetitious work meets standard operating procedures. Uses appropriate record-keeping methods. Develops standard operating procedures on new, non-routine, non-repetitious projects/assignments and large projects. Checks and rechecks work of others.
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How Will Your Current Job be Converted to a
Banded Class?

• Your managers have worked with HR experts to
  select the competencies and key job activities
  required for each Banded Class Title (Examples
  Public Safety Officer, Administrative Support
  Associate).
• These competencies have been leveled at either
  Contributing, Journey, or Advanced depending on
  the types of skills needed for the job.
• Note You will continue to have a workplan and be
  evaluated on performance. The workplan will be
  focused more on what you achieve (outcomes) vs.
  day-to-day tasks that were often measured for
  your ratings in the past.

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What is a competency?

• Competencies are the observable and measurable
  set of
• skills
• knowledge
• abilities
• behaviors
• that are necessary to perform the job.
• Competencies will become the basis for pay
  decisions. Pay increases will no longer be based
  solely on years of service or performance
  ratings.
• (We will also get cost of living adjustments when
  granted by the legislature.)

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Contributing Competencies

• Knowledge, skills, abilities and successful work
  behaviors that are minimally required for an
  entry level position.

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Journey Competencies

• Fully applied body of knowledge, skills,
  abilities and successful work behavior required
  for the position.

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Advanced Competencies

• The highest or broadest scope of knowledge,
  skills, abilities and work behavior required in
  the position.

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How Will Your Current Job be Converted to a
Banded Class? (contd.)

• The level of your job is based on the needs of
  the organization the day-to-day competencies
  that you regularly demonstrate in your division,
  facility, or school.
• If you have the capability to or past experience
  working at a higher level (advanced level Public
  Safety Officer or advanced level Administrative
  Support Associate, for example) but your work
  unit does not require this higher level work, you
  cannot move up or be assessed at the higher
  level.
• You may still have the potential for pay
  increases within your level, however, since the
  pay range may reach a higher level than what you
  are currently being paid.

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How Will Your Current Job be Converted to a
Banded Class?

• After selecting what banded class titles are
  needed for your work unit .
• Your supervisor will decide which competencies
  and levels you are currently demonstrating on the
  job.
• You will then have a new Banded Class title and
  level. Examples

Current Title Administrative Secretary I.
Current Title Police Officer I
New Title Public Safety Officer,
Contributing Level
New Title Administrative
Support Associate, Journey Level
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Where Will I fit in the Banded Class Pay Range?
Public Safety Officer Example
Fully demonstrates Contributing level competencies
Fully demonstrates Journey level competencies
Fully demonstrates Advanced level competencies
max
min
CRR
JMR
ARR
49,300
25,200
29,643
33,200
39,176
New hires or employees who do not possess
or demonstrate all of the C Level competencies
New hires or employees who demonstrate some of
the C Level competencies and some of the J level
competencies
New hires or employees who demonstrate some of
the J level competencies and some of the A level
competencies
Employees who demonstrate all of the A level
competencies and some higher level banded class
competencies
CRR Contributing Reference Rate JMR Journey
Market Rate ARR Advanced Reference Rate
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Where Will I fit in the Banded Class Pay Range?
Business Technology Applications Analyst Example
Fully demonstrates Contributing level competencies
Fully demonstrates Journey level competencies
Fully demonstrates Advanced level competencies
max
min
CRR
JMR
ARR
87,000
37,000
48,750
58,500
70,200
New hires or employees who do not possess
or demonstrate all of the C Level competencies
New hires or employees who demonstrate some of
the C Level competencies and some of the J level
competencies
New hires or employees who demonstrate some of
the J level competencies and some of the A level
competencies
Employees who demonstrate all of the A level
competencies and some higher level banded class
competencies
CRR Contributing Reference Rate JMR Journey
Market Rate ARR Advanced Reference Rate
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The Competency Assessment Meeting with your
Supervisor

• Discuss and ask questions as needed for the
  following
• Make sure that you understand how your level was
  determined.
• Bring any proof you have of the type of work you
  are doing to make sure that your supervisor knows
  what skills youre currently using on your job.
• Make suggestions and ask for help as needed in
  planning for how you can increase your competency
  levels (if appropriate).

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Dispute Review Process

• If you cannot resolve a problem related to how
  pay is set in your new banded class with your
  supervisor, you may be able to file a dispute.
• A Dispute Review Process is currently being
  developed for pay disputes related to Career
  Banded positions.
• You will receive more information when the policy
  is finalized.
• Contact your local HR Office if you have
  questions.

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Your Role

• You are the director of your own Career
  Development! Talk to your supervisor about
• What career advancement you may be able to work
  toward in your current situation. This may
  include
• Increasing your competency levels through
  on-the-job training or cross training.
• Other promotional opportunities within your new
  Career Band or other Career Branches. Contact
  your local HR office for information on other
  career opportunities and what competencies are
  required.

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Resources

• DHHS Banding Website
• http//www.dhhs.state.nc.us/humanresources/banding
  
• Includes Banding Brochure, Definitions,
  Frequently Asked Questions, etc.
• Contact your local HR office with any questions
  related to Career Banding.