Southeast District President

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Southeast DistrictPresidents Forum

• Kc. Kasserman, CPIM, CIRM, CSCP,
• Fred Tolbert, CPIM, CSCP, CPM

2
Welcome!

• Indeed Welcome to Raleigh, NC and your
  Southeast District APICS meeting!

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A few particulars out of the way

• Everybody know where you are?
• Housekeeping
• Forum Agenda
• BOK Sessions today
• Weekend Highlights
• Hospitality Tonight

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Weekend Highlights

• Friday BOK Sessions
• Supply Chain Security former FBI director Joe
  Ford
• Tractors and the Internet very own Rich
  Shubbert
• Casino Royale hospitality/networking event
• Saturday Sessions
• Seven (7) different chapter sessions
• Dr. Robert Vokurka as guest APICS speaker
• Dedicated Chapter Highlights session

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District Director

• Fred Tolbert, CPIM, CSCP, CPM

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District Director Summary

• General Board of Director Topics
• Presence of at-large BOD members a major plus
• Strategic plan is a breathing document, not
• gathering dust on a shelf
• Executive staff bench strength
• Priorities in 2007 2008 have been office move
• and governance
• Priorities in 2008 and beyond are on execution

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District Director Summary

• Society is on sound financial footing
• Office move is coming in under budget
• Society membership
• Current 43,500
• 2008 year-end target 41,450 (mainly due to dues
  increase)
• Product Rollout Schedule
• Strategic Priority Product life-cycle study
  being initiated
• New products in 2008
• CPIM updates in 2009

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District Director Summary

• Collaboration Issues
• IBF / APICS Sales and Operations Planning Seminar
  Huge success!

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District Director Summary

• BOD Governance Motions
• Changed length of term for executive offices from
  2 years to 1 year
• Length of term for Directors at Large from 2
  years to 1 year
• Specifies that the Chair-Elect automatically
  succeeds to the office of chair
• Members of the society Nominations Committee will
  be recommended by the Governance Committee

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Staff Reports

• Arrangements Wilson
• Programs Arvil
• Chapter Management Alma
• Finance Randell
• Strategic Management Dwaine
• Communications Scott
• Secretary/Web Deb
• Education Jerry

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• Arrangements

..
Wilson Grab
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Arrangements

• Clarion Chattanooga Doubletree Chattanooga
• October 17 18, 2008
• Phone [phone]
• Room rate 110 S/D
• Parking 7/self and 8 valet

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• Programs

Arvil Sexton
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Programs

• BOK Sessions continue
• Breakout Sessions
• 3 sessions 2 chapters presenting
• 3 sessions single presenters
• Strategic Planning
• Robert APICS
• 2 Chapters How to sessions
• Marketing APICS products
• CPIM marketing
• APICS marketing Jane Pearson

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Programs

• Chattanooga
• Theme Volunteer Chapter Leadership
• More/New Chapters involved
• Highlight Chapter Success

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• Chapter Management

Alma Ballard
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SPRING TO DO LIST

• Update Board Roster for 2008-2009Deadline As
  Soon as Available
• Whether you are an outgoing chapter president or
  planning to continue in your role, please be sure
  to update your chapters board roster using the
  My Chapter database management tool. You must
  update your chapter roster term before the term
  end date or you will lose access to My Chapter.
  Note The ability to make updates to the My
  Chapter Board Management function is restricted
  to chapter presidents.  District and designated
  chapter officers have view only access.

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CMS/C-BAR

• Chapter Benchmarking and Reporting (C-BAR)
  ProgramDeadline July 31
• APICS chapters are required to report their
  annual compliance with Chapter Minimum Standards
  (CMS) to their district manager/district staff
  for evaluation.  Chapters in compliance with CMS
  are also encouraged to participate in the Chapter
  Benchmarking and Reporting (C-BAR) awards portion
  of the program.  If you have questions please
  contact your appropriate district representative.
•  

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Section 1-E5 Minimum Standards

• Did at least one BOD member attend one officer
  training session?
• Great News Participation in the District
  Monthly Webinars will count. The District will
  provide confirmation of attendance.
• Will not count if you register and do not attend.

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CMS/C-BAR TIMELINE

• July 31 Submissions sent to the assigned
  district staff person
• August 3 District Rep will send Chapter
  confirmation that submission has been received.
• August 30 Copies of the entries are sent to the
  District Manager.
• September 1 Chapters are notified about status.
  Evaluator responses and comments are included.
• September 1 APICS Chapter Relations notified
  about each chapters status.

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CHAPTER ASSIGNMENTS

• LOCATED ON THE SOUTHEAST DISTRICT WEBSITE
  WWW.APICSSOUTHEAST.ORG

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• Finance

Randell Eldridge
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Form 990 and 990EZ

• File Current forms for 2007-2008
• New forms for 2008-2009
• To be filed in 2009
• New Requirements
• Some differences
• 2 years data
• Preliminary information available
• GET INFORMATION NOW

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APICS Exemption

• April 8, 2008
•  
• Listed are the documents necessary for coverage
  of a chapter in the APICS' group exemption.
•  
• A statement requesting coverage in the APICS
  group exemption program.  (A simple one- line
  statement on chapter letterhead is sufficient -
  signed by a current officer of the chapter, with
  title included.) 
• The chapters employer identification number or a
  copy of the completed IRS Form SS-4, Application
  for Employer Identification Number (only for
  chapters who do not have an IRS employer
  identification number.)  The chapter should mail
  the original form to the IRS as directed in the
  instructions APICS needs a copy for proof of
  application. 
• A declaration of purposes and activities,
  including sources of receipts and nature of
  expenditures 
• A copy of the chapter bylaws, or other chapter
  governing instrument
•  
• The complete set of documents should be forwarded
  to the attention of the Finance division, at
  APICS corporate officers.
• If you need any help in this process, please do
  not hesitate to call. I can be reached at (703)
  354-8996, extension 2245.
• Sincerely,
•  
• Cecilia K. Howland, CIA
• Assistant Controller Internal Auditor

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Group Commercial General Liability Insurance
Opportunity

• Review liability insurance offer
• Memo dated April 28, 2008
• Deadline June 16, 2008
• Effective July 1, 2008
• Every chapter should have liability insurance
• It must be renewed yearly

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Webinar 5-20-08

• Basic Financial Management
• BOD responsibility
• Audits
• Budgeting
• Monthly review
• Procedures
• IRS requirements
• State tax requirements
• Incorporation
• Copy on Southeast Website

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BUDGETING

• Several Changes for 2008-09
• Education Materials
• CPIM to be revised
• CSCP is to be revised
• New Lean series
• New TTT
• Financial workshop for Operations
• Membership ????
• Need to look at Cash Flow

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• Strategic Management

Dwaine Raper
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Strategic Management

• Currently working with APICS Corporate to
  benchmark the findings from their recent
  strategic planning efforts
• We will also be looking to District Staff and
  Chapters for input/issues to be considered in
  strategic planning.

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• Communications

Scott Campbell
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Communications

• Newsletter
• My Chapter
• Nominations

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• Secretary/Web

Deb Hansford
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• www.apicssoutheast.org

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• Free! 4 Chapters

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• Google

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• www.apicssoutheastdistrict.blogspot.com

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• Webinars

Financials May 20 7 attendees Financials
May 13 13 attendees CMS Mar 11 17
attendees Kick off Jan 8 24
attendees Website Dec 19 36 attendees
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(No Transcript)
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• Education

Jerry Kilty
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Education

• Lean Train the Trainer
• Charlotte 7-15 thru 7-17
• Orlando 8-12 thru 8-14
• Courseware update
• Qualified Instructor Program
• Regular TTT schedule

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Wrap Up

• Thanks for your time and participation!
• Dont forget to complete the survey/feedback
• Mark your calendar now
• Chattanooga, TN Oct 17-18
• Reserve your room with hotel AND
• Register online with the District
• See you there!!!

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District Manager

• Kc.
• Questions feedback from you

?
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Chicago Move - Expenses
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2009 District Meeting Locations

• Nashville, TN (any)
• New Orleans, LA (Feb)
• Atlanta, GA (Feb)
• Lexington, KY (Jun)
• Louisville, KY (Jun)
• Cincinnati, OH (Jun) Joint meeting
• Charleston, SC (Oct)
• Asheville, NC (Oct)
• Charlotte, NC (Oct)
• San Juan, PR (Oct) probably 2010
• Selected as location for 2009

• Tampa
• Jacksonville FL (Feb)
• Savannah, GA
• Birmingham, AL
• Greenville, SC
• Myrtle Beach

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Others

• From the floor
• Your turn!!!

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Wrap Up

• Thanks for your time and participation!
• Dont forget to complete the survey/feedback
• Mark your calendar now
• Chattanooga, TN Oct 17-18
• Reserve your room with hotel AND
• Register online with the District
• See you there!!!