Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan

1
Missouri Electrical CooperativesMulti-Jurisdictio
nal Hazard Mitigation Plan

• Kick-Off Meeting 5
• Association of Missouri Electric Cooperatives
• Jefferson City, Missouri February 4th, 2011

2
Welcome Introductions

• Who are we?
• Rob Land, Risk Management and Training
  DirectorAssociation of Missouri Electric
  Cooperatives
• Doug Hermes, Statewide Coordinator, Missouri
  Association of Councils of Government
• Tye Parsons, Executive Director, Northwest
  Missouri Regional Council of Governments

3
Welcome Introductions

• Who are you?

• Electric Cooperatives
• Boone Electric Cooperative
• Callaway Electric Cooperative
• Central Electric Power Cooperative
• Central Missouri Electric Cooperative, Inc.
• Co-Mo Electric Cooperative, Inc.
• Consolidated Electric Cooperative, Inc.
• Cuivre River Electric Cooperative, Inc.
• Howard Electric Cooperative
• Three Rivers Electric Cooperative

• Regional Planning Commissions
• Boonslick Regional Planning Commission
• Mark Twain Regional Council of Governments
• Meramec Regional Planning Commission
• Mid Missouri Regional Planning Commission
• Pioneer Trails Regional Planning Commission

4
Why Are We Here?

• Congress passed the Disaster Mitigation Act in
  2000 that requires state and local governments
  and other public bodies to plan and prepare for
  future natural disasters.
• Having a federally-approved Hazard Mitigation
  Plan (HMP) is a key eligibility component for
  federal disaster mitigation dollars

5
Why Are We Here?

• Missouris Electric Cooperatives will be eligible
  to apply for federal disaster mitigation funds
  IF
• They are potentially eligible in the Code of
  Federal Regulations
• They participate in the creation of a local HMP
• They formally adopt the local FEMA-approved HMP
• A Benefit Cost Analysis on the proposed project
  shows that for every dollar spent, greater than
  one dollar in future damages will be saved (BCA
  1.0)

6
Why Are We Here?

• Mitigation funds can be used for
• Infrastructure hardening (retrofit)
• Retrofit existing buildings and structures
• Structure elevation
• Soil stabilization
• Etc.
• Maintenance and capital improvement projects
  are NOT eligible

7
Why Are We Here?
8
Mitigation Dollars

• 404 Mitigation

• 406 Mitigation

• Hazard Mitigation Grant Program (HMGP)
• Pre-Disaster Mitigation
• Flood Mitigation Assistance
• Repetitive Flood Claims
• Severe Repetitive Loss
• Used on undamaged infrastructure / facilities

• Part of the Public Assistance Program
• Post-Disaster Only
• Used to Return to Previous Condition
• Can ONLY be used to improve infrastructure /
  facilities damaged as a result of the event

9
Mitigation Dollars

• 404 Mitigation

• Hazard Mitigation Grant Program (HMGP)
• Tied to a specific disaster declaration
• 20 of the total disaster losses are available as
  HMGP
• Applications are due within 12 months of the
  declaration
• In 2008 nearly every county was declared a
  federal disaster
• HMGP is used on undamaged infrastructure/facilitie
  s within a disaster-declared county

Visit http//sema.dps.mo.gov/Mitigation.htm and
select FY2011 Unified Hazard Mitigation
Assistance Grant Guidance for more information
about the 404 programs.
10
Why Are We Here?

• Several months ago, AMEC approached Missouri SEMA
  about developing a statewide HMP that would cover
  the 47 cooperatives in the state.
• SEMA recommended using Missouris Regional
  Planning Commissions to complete the plan, who
  have been completing county-level hazard
  mitigation plans since the early 2000s.

11
Structure and Process

• Every Non-Metro RPC will be completing at least
  two individual cooperative chapters of the
  Statewide plan.

Missouris 19 RPCs
12
Structure and Process

• Northwest Missouri Regional Council of
  Governments is the lead RPC for this project.
• Bootheel RPEDC is responsible for GIS QA/QC

Missouris 19 RPCs
13
Structure and Process

• Each Cooperative has been assigned an RPC to
  complete your chapter

14
Structure and Process

• Boonslick Regional Planning Commission
• Central Electric Power Cooperative (GT)
• Cuivre River Electric Cooperative, Inc.
• Harry S Truman Coordinating Council
• Barton County Electric Cooperative, Inc.
• Mark Twain Regional Council of Governments
• Consolidated Electric Cooperative, Inc.
• Meramec Regional Planning Commission
• Three Rivers Electric Cooperative
• Mid Missouri Regional Planning Commission
• Boone Electric Cooperative
• Callaway Electric Cooperative
• Co-Mo Electric Cooperative, Inc.
• Howard Electric Cooperative
• Pioneer Trails Regional Planning Commission
• Central Missouri Electric Cooperative, Inc.

15
Structure and Process

• The Statewide HMP will be broken into two
  general parts
• Part One Plan elements common to every electric
  cooperative
• Part Two Individual chapters for each
  cooperative that list specific hazard
  considerations and vulnerabilities,
  infrastructure inventory, and mitigation
  strategies.

16
Structure and Process

• Specific Hazard Vulnerabilities
• i.e. Flood Areas, Heavily Forested, Earthquake
  Zones, Dam Failure, Land Slide
• Infrastructure Inventory
• Transmission/Distribution Lines, Buildings, Other
  Related Facilities
• Mitigation Strategies
• i.e. Underground utilities, storm safe rooms,
  tree trimming, hardening lines/poles

17
Project Timeline

• February May 2011
• Data collection and asset inventory
• June November 2011
• HMP meetings with Cooperative staff
• RPCs create individual Cooperative chapters

18
Project Timeline

• Final Cooperative chapters are due December
  1st, 2011.
• First draft of entire statewide HMP plan is due
  to SEMA March 15th, 2012.
• Final draft is due to SEMA May 15th, 2012.
• Local HMPs must be updated and re-approved by
  FEMA every five years.

19
What Happens First?

• The first few months of the project revolve
  around data collection and mapping.
• The RPCs will be contacting you to discuss data
  needs (specifically your physical assets).

20
What Happens First?

• Data Collection
• Lines, buildings, critical infrastructure,
  generation/transmission/distribution related
  facilities
• Prefer standard GIS format (ESRI)
• RPCs will overlay base asset information with
  hazard maps to produce loss estimates.

21
What Happens Next?

• After the data collection is complete and SEMA
  has approved our plan template, the RPCs will
  begin the planning process
• RPC staff will be meeting with Cooperative staff
  to determine
• Specific vulnerabilities
• Past mitigation efforts
• Prioritized mitigation actions

22
What Happens Next?

• The public must be given a chance to provide
  input to your plan.
• Some public input methods
• Informing your customers about the HMP planning
  process via your website, newspaper article, or
  notification on a bill
• Providing a way for the public to offer comments
  regarding the HMP

23
Tracking In-Kind Contributions

• The federal funds paying for the statewide HMP
  require local matching funds.
• In-Kind matching funds are documented by the work
  put in by Cooperative staff towards this
  project.
• Cash match is an option

24
Tracking In-Kind Contributions

• In-Kind contributions are documented by using a
  special timesheet for the project
• Whenever you work on the HMP project, be sure to
  record your time on the timesheet and have a
  supervisor sign it.
• This includes
• Phone calls with RPC staff
• Travel time to/from HMP meetings
• Time spent gathering data for the plan

25
Tracking In-Kind Contributions
26
Tracking In-Kind Contributions

• Visit
• www.MACOGonline.org
• Choose
• Document Archiveand select
• Electric Cooperative HMP Documents

27
Break Out

• Boonslick Regional Planning Commission
• Central Electric Power Cooperative (GT)
• Cuivre River Electric Cooperative, Inc.
• Mark Twain Regional Council of Governments
• Consolidated Electric Cooperative, Inc.
• Meramec Regional Planning Commission
• Three Rivers Electric Cooperative
• Mid Missouri Regional Planning Commission
• Boone Electric Cooperative
• Callaway Electric Cooperative
• Co-Mo Electric Cooperative, Inc.
• Howard Electric Cooperative
• Pioneer Trails Regional Planning Commission
• Central Missouri Electric Cooperative, Inc.

28
Questions?

• Thank you to AMEC for hosting our kick-off
  meeting today.
• If you have questions after today, be sure to
  contact your partnering RPC!