e-Pay User Guide By Alphabeta Consulting Limited Liability Partnership

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e-Pay User GuideByAlphabeta Consulting
Limited Liability Partnership
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Posting Transactions

• New Features
• Posting transactions with only the Bank Card
  E-Pay 5.0 has advanced enhancement features that
  allows you to post transactions with only the
  bank card after a successful log on. The
  eliminates the use of Temporary Cards for posting
  transactions
• Accounts numbers are tied to revenue codes
  thereby allowing the system to automatically
  select the account number when you select the
  revenue code
• Assessment reference numbers are also
  automatically selected where the number is
  available and where there is non, the system
  allows you to manually fill in the field

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Posting Transactions

• Log on
• Insert your e-TCC card (log on Card) inside your
  card reader and connect to your system
• Double-click ePaycient shortcut on your desktop

Close the form to continue
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Posting Transactions
System automatically picks you PayerId from your
log on (e-TCC card and inserts it in the User
Name field Type in your password Select your
Location Replace your Log on Card with the Bank
Card Click Ok
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Posting Transactions
From File, Select Post Transaction
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Posting Transactions
Notice the message, No User Card found, Do you
want to post for a remote Payer? Click Yes
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Posting Transactions
Select the User type e.g. Individual Type in
PayerID Click Verify Type in your Password, to
log on to the database Click Ok
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Posting Transactions
Select Card on Card(s) on Cards Found
field System displays details of the payer, Click
Yes,
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Posting Transactions
Select the Agency Ref Select the Revenue Code,
the system automatically selects the account
number as shown Press the tab key on the
Keyboard, the system will search for Assessment
Reference No, and automatically fill it in where
available, otherwise the System will display a
message as shown Click Ok
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Posting Transactions
Type in Assessment Ref. Type in Amount Type in
Deposit Slip Ref Type in Applied Date Click Pay
to Bank
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Posting Transactions
Please check if the information is correct, If
not, click No wait and make corrections If
information is correct, click Yes, Post
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Posting Transactions
Print Receipt and give to payer
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Enhancements
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Overview

• E-Pay Version 5.0 has the ability to handle
  cashless payments in line with CBN policy
• It establishes a clear-cut distinction of all
  user roles for control and security purposes
• E-Pay version 5.0 widens the payment channels and
  opportunities available to payers to make their
  payments to LASG

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Enhancements

• Major enhancements to handle non cash payments
  are as follows
• Payer can physically visit the bank and request
  for transfer of funds from their bank account
  unto the e-TCC, m-TCC or c-TCC. This serves as
  pre-funding such that the payer can subsequently
  utilise the balance on the card to make payments
  to any LASG Agency
• Similarly payers can now remotely initiate
  payments in lieu of physically visiting the
  banks branch. In this case, he simply visits the
  banks website and effect tansfer of fund from his
  account unto the e-TCC, m-TCC or c-TCC card

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Major Enhancements

• The payer can from at any time initiate transfer
  of funds from his e-TCC, m-TCC or c-TCC to the
  account of the desired LASG entity
• In all instances, the balance of funds on the
  card is tracked and updated whenever the card is
  synchronised at any e-Service centre including
  the banks

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Procedures

• Procedures for preloading cards and making remote
  payments are as follows
• Tellers
• Tellers can load user cards (e-TCC, m-TCC, c-TCC)
  remotely
• Tellers can now remotely post transactions for
  users if directed
• Payers
• Payers can now post LASG transactions from the
  comfort of their offices and homes using their
  preloaded user cards (e-TCC, m-TCC, c-TCC)
• The payer only needs to pre-load the card at the
  bank
• The payer can preload his card at the bank in two
  ways

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Procedure

• Payer goes to the bank to preload card
• Teller receives funds from payer and posts same
  into designated Till Account and payers card
• Payer can then use the card to effect payment to
  LASG as desired
• Payer can also instruct his bank to transfer
  funds from his account to his e-TCC, m-TCC or
  c-TCC card through the banks website. When the
  bank effects the transfer, the payer will
  synchronise the card to update the card with the
  transferred sum. The payer can then effect
  payment to LASG as desired

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Making Remote Payment

• To make remote payment to an Agency of
  Government, the process will be as follows
• Payer logs on to banks website and makes payment
  to a designated Till Account. (the Till Account
  is similar to the Account the bank will have
  received the payment if the payer had physically
  brought the cheque to the bank. (Accounting
  Entry Dr Payer, Cr Till Account)
• Payer sends details of payment Agency Code,
  Revenue Code to bank
• Bank processes payment on e-Pay as a remote
  payment on behalf of the payer (Accounting Entry
  Dr Till Account, Cr Agency Account)
• E-Pay generates online receipt which is emailed
  to payer. The concerned Agency is notified and
  payers profile upadted on EBS-RCM

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Loading Prepayment

• To load prepayment, Here is the procedure to
  follow
• Payer logs on to banks site and makes payment to
  a designated Till Account (Accounting Entry, Dr
  payer, cr Till Account)
• Payer notifies bank that this is a prepayment
• Bank processes payment on e-Pay as a remote
  payment on behalf of the payer (Accounting Entry,
  Dr Till Account, Cr STO prepaid account)
• E-Pay generates online receipt which is emailed
  to the payer
• Payer synchronises card to update his payment
  balance
• Payer uses card to make direct payment to desired
  LASG Agency from his office or home etc.

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To Preload Card on e-Pay

• Log on to e-Pay with your e-TCC card
• With your e-TCC card inside your card reader and
  connected to your system
• Click ePayclient shortcut on your desktop

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Log on to e-Pay
Close the window to continue
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Log on to e-Pay
Notice username field is automatically
updated Supply your password Select your
location Click ok
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Preload Card
Remove your e-TCC card and switch in your Bank
Card From File select Post Transaction
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Preload Card
Select Post Transaction
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Preload Card
Select Yes on the message box
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Preload Card
Select Payer type Type in Payer Id Click verify
to display new window Type in password to log on
to server Click ok
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Preload Card
Select active card
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E-Banking Operations
Select Yes if card is ok to display post
transaction window To post remote transaction,
post transaction as Assessment. To preload card
click Prepayment tab
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Preload Card
Complete form with payment details as shown Click
pay to bank to generate a preview
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Preload Card
Select No Wait to make changes Select Yes post if
information is correct
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Preload Card
Print receipt and give to payer Note payer needs
to synchronise card to update payment information
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Administrator

• An administrator has the following roles
• Set up Supervisors and Tellers
• Maintain Supervisors and Tellers
• Set up posting limits for Tellers
• View posting profile of Tellers

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Administrators

• Log on
• An Administrator can log on to e-Pay only after
  he has registered his finger print on e-Pay

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Administrator

• Log on
• With your e-TCC card inside your card reader and
  connected to your system
• Double-click ePaycient shortcut on your desktop
  and

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Administrator

• Log on

Close this form to continue
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Administrator

• Log on

Supply your password Select your location
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Administrator

• Log on

Insert the bank card Insert the user card Connect
the Biometric Scanner Type in Password to display
finger print verification window Place required
finger print and click match
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Administrator

• Manage User Profile

Select ToolsgtManage Local Data gt User Management
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Administrator

• Manage User Profile

Supply your password Click Ok
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Administrator

• Manage User Profile

Supply your password Click Ok Match your finger
print
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Administrator

• Manage User Profile

On the Window that appears, select appropriate
button for required task To manage Users, select
Users button, (this is by default) Click
drop-down to display tasks Select Retrieve Users
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Administrator

• Manage User Profile

Number of rows displayed Click ok to display users
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Administrator

• Manage User Profile

To assign role to a user highlight the user
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Administrator

• Manage User Profile

To assign role to a user highlight the user From
the drop-down select task as shown
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Administrator

• Manage User Profile

To set Limit, Highlight User From the drop-down,
select Set Limit
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Administrator

• Manage User Profile

Type in Transaction Limit Type in Total
Limit Click Execute
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Administrator

• Manage User Profile

Type in password Click ok to display finger print
verification window Click with your finger on the
scanner, click match
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Administrator

• Manage User Profile

User limit set Follow this procedure to suspend
user, change user level and download supervisor
profile
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Administrator

• Change User Level

Highlight the user From the drop down, select
change user level to display New User level drop
down
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Administrator

• Change User Level

From drop-down select required level Click Execute
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Supervisor

• To Over ride Payer Limit

Payer pays above set transaction Limit System
displays message as shown
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Supervisor

• To Over ride Payer Limit

Payer pays above set transaction Limit System
displays message as shown Close the message box
and log to display log on window Type in your
password Click ok
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Supervisor

• To Over ride Payer Limit

Preview window is displayed Click post to display
message for override
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Supervisor

• To Over ride Payer Limit

Supervisor types in his PID as shown Click Match
to post transaction
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