Integrated Solution

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Intel Web PO/Invoice Supplier Overview
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What is the Intel Web PO?
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Project Overview

• Objective
• To automate the WW procurement process to obtain
  PO and submit invoices over the web.
• Scope
• Continue efforts with Direct Materials Suppliers
  and add focus on Indirect materials.

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Web PO Data Flow Diagram
RAPID
Buyer/TS
Buyer/TS
ePODatabase
Buyer/TS
Source Systems load into DMZRAPID
1x/hr,4-10pm PSTAMAPS/MAX 1x/day (Source
database-specific)MSAP Real time
Buyer/TS
E-Mail notifications sent to suppliers,
requesting them to view POs via supplier.intel.com
Buyer/TS creates POs in Source System/Database
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Current Functionality

• Provide suppliers the ability to view domestic
  POs generated by Intels Purchasing Systems.
  (AMAPS, RAPID, and MAX).
• Email notification to Supplier indicating new PO
  activity.
• Login via Supplier.Intel.com.
• Portal inbox contains new notifications (e.g.
  new, change, cancel or closed POs)
• PO search capability by known PO field (e.g. PO
  , part , buyer, due date, etc.)
• Ability to sort PO search results.
• Ability to Print POs at any time.
• Support page provided within application.
• PO application access granted through
  registration process and approved by Purchasing.
  

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Supplier Benefits

• Web PO enables a standard, automated way for
  vendors to receive POs
• Eliminates paperwork, fax and email
  communication.
• Reduces PO/invoice mismatches
• Reduces/eliminates miscommunication
• Moves Intel/Supplier to paperless business.

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What is the Intel Web Invoice?
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Project Overview

• Objective
• To develop a solution that will allow suppliers
  to invoice Intel over the web.
• Scope
• Any Indirect Materials supplier sending paper
  invoices
• Approach
• Successive releases with increasing functionality
• Scaleable across regions, locations and sites

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Current Process
PO mailed or Faxed
Req mailed or e-mailed

• TS/Buyer fills out PO

• Req is filled out

Invoice mailed to Intel Or hand delivered

• Mail is sorted or
• imaged

• Supplier keys in order
• Good or service delivered

• Queries are handled
• mostly via phone
• some web

Payment is mailed or EFT

• Invoice is Keyed
• into Rapid or SAP

• Invoice is audited

• Total TPT can be over 4 weeks for internal
  processes

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Proposed Process
X
PO Notification emailed
PO mailed or Faxed
Req sent to buyer

• TS/Buyer fills out PO

• Req is filled out

X
X
Invoice mailed to Intel Or hand delivered

• Mail is sorted or
• imaged

• Supplier keys in order
• Good or service delivered

Invoice via web/XML
Supplier views PO on the web

• Queries are handled
• mostly via phone
• some web

X
X

• Invoice is Keyed
• into Rapid or SAP

Payment is mailed or EFT

• Invoice is audited

• Queries are handled
• via the web

• Invoice is automatically
• loaded into SAP or Rapid

Payment is sent via EFT
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Supplier Benefits

• Increased On-time Payment
• Less tracking down delayed or held payments
• No more mail float
• When invoices are entered they are received
• Reduction in invoice administration costs
• Savings in paper invoice costs
• Savings in mail costs
• Enhanced transaction visibility
• Using online self-help tools

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Intel Web PO/Invoice Demonstration
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Creating a Web Invoice
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Viewing and Searching for a PO
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What We need from you
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Hardware and software requirement

• PC with Internet connection
• Windows 95/98/2000
• Explorer 4.0 or higher
• Netscape 4.08 or higher

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Supplier Expectations

• Register on Supplier.Intel.com to become Intel
  Web PO, Intel Web Invoice
• Retrieve POs from web
• Retrieve Invoices from AR system
• Key invoices at the web
• Provide application usability feedback by filling
  out usability surveys

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Web Invoice Process
ERP
Registration
DMZ
Valid Invoice
Invoice
Logon Navigation
PO
PO
Return / Error status
XML / EDI PO/Invoice