Virtual Meetings

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Virtual Meetings

• Using your computer to conference with
  othersBeau SharbroughPO Box 3170Grapevine TX
  76099-3170

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Thesis

• There are enough tools available today that any
  family historian with a computer and a modem
  should consider some options for virtual
  meetings. It is possible to use internet access
  to narrow the distances between people with
  shared interests, and you can actually get some
  really good software for free.
• If you thought this was about cyber-dating, you
  are in the wrong place.

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Virtual vs Virtuous

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THE NEED FOR ORDER

• WHAT KINDS OF TECHNIQUES DO OTHER PEOPLE USE TO
  RUN THIS SORT OF MEETING?
• Indicating when youre through talking in a chat
• Controlling a group discussion

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The Virtual Meeting Assistant General Tips

• Effective meetings will
• Focus on well chosen and clearly stated goals
• Affirm the organization's values, missions and
  goals

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Meeting leaders should ...

• Screen the agenda prior to the meeting, asking
  the following questions
• Do I understand the action I am expected to take?
  Obtain clarification if needed.
• Is the agenda relevant to all attendees?
• Is the information thoroughly prepared and
  appropriately documented?

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Meeting leaders should ...

• Use a facilitator, when appropriate, to
• Assist in planning the meeting
• Maintain appropriate meeting dynamics
• Encourage use of correct procedures

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Meeting participants should ...

• Review the agenda prior to the meeting
• Be on time for the meeting
• Be prepared to contribute to discussion
• Remain on topic avoid digression
• Be honest avoid withholding information

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10 Characteristics of Effective Meetings

• Seating
• Place to record ideas in front
• Agenda
• Time Estimates
• Take our pulse

• Someone takes notes
• Which include actions
• Set future meetings
• Consider involvement
• Review and confirm at end

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Whats out there

• the spectrum

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WHAT KIND OF PROGRAMS ARE AVAILABLE

• Chat using ICQ and AIM
• Internet phone using a variety of offerings
• Application sharing using NetMeeting 3.0
• Videoconferencing its not far away, its just
  slow and expensive
• Web Services such as Listbot.com

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Instant messaging (IM) is all about establishing
a community. IM links people at home or work,
providing a quick sense of presence and activity.
Frank J. Derfler, Jr. senior networking editor
December 22, 1999
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WHAT HARDWARE DO YOU NEED?

• Sound card - Must be full duplex
• Microphone dont get too fancy

• Video Camera
• Digital Camera
• Snappy or other digitizer

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OUR EXPERIENCES

• Send online votes to the secretary or some other
  person responsible for receiving and counting
  votes, not the entire group.
• Members should declare themselves absent if they
  will not be able to participate in online
  business.
• Dont try to do too much business at one time.
  You might be able to entertain two or three
  business items at a time in an email meeting.

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YOUR EXPERIENCES

• Society or committee meetings
• Visiting with relatives
• Discussions with other researchers

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URLs of INTEREST

• www.mirabilis.com
• www.aol.com/aim/home.html
• www.microsoft.com/netmeeting/
• www.vocaltec.com/iphone.htm
• www.net2phone.com/english/
• www.ukans.edu/cwis/units/coms2/vma/vms.htm
• www.bytebeam.com
• www.listbot.com

website www.sharbrough.net email beau_at_sharbroug
h.net