Report on Readiness for ERP

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Report on Readiness for ERP By POWERGRID
MDI, Gurgaon 17 JAN 2003
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Are we ready to go for ERP System ??? An
Introspective Expression
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Introduction

• POWERGRID
• the Central Transmission Utility
• The largest Transmission entity in the world
  (42000 ckms, 75 Sub stations)
• Annual TO Over 2500 Crores with Net Profit of
  over 640 Crores
• A Miniratna Company
• Diversified into Telecom on Converged
  Communication System of ULDC
• The manager of real time load despatch and
  communication system

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Performance Measures - Tangible

• Availability of Transmission Systems
• Project Implementation Duration
• Project Cost Reduction
• Inventory Optimisation

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Project Objective
To inquire in to the state of readiness viz-a-viz
conceptual requirements to propound an as-is
stature, on transfer to an e-working environment
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Business Model
GRID MGMT. TR. SYS. OPERATION ESTABLISHING TR.
SYSTEMS ESTABLISHING TELECOM NETWORK TELECOM
SERVICES
ORGANISATIONAL IT COMPETENCE
BUSINESS MANDATES
Real Time Info. Sys
Integrated. Info. Sys. For Decision Support/ MIS
Engg./ Project Mgmt. Tools
Data Comm. Networks
E-Business/ Internet/ Intranet
Work flow Applns./ Knowledge Mgmt.
Network mgmt/ Data mgmt./ Conf. Solutions
Enabling IT Manifestations
Organisational Communications, Systems
Procedures
Finance, Human Resources, Engineering,
Commercial Other supporting functions
Supporting Processes
Value Added Telecom Services (Network
/ Application/ Data Center)
Project Management (Concept to Commissioning)
Asset Maintenance Management
Load Despatch Control (SCADA)
Key Business Processes
FRAMEWORK IN POWERGRIDs BUSINESS PROCESSES
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Project Questions
Where we are ? Where to go ? How to go?
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Methodology / Model

• Process
• Simplify the work
• Study the Key Processes / sub processes
• Explore possible alternative practices
• Process to be adopted
• Championing
• Form cross functional Core Team
• Decide on CSF
• Decide on core Team Characteristics

• Reduction in Maintenance Cost from X to Y
• Better Inventory Control
• Improve Productivity
• Corporate Image
• Security

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Methodology / Model

• Process
• Simplify the work
• Study the Key Processes / sub processes
• Explore possible alternative practices
• Process to be adopted
• Championing
• Form cross functional Core Team
• Decide on CSF
• Decide on core Team Characteristics

• Functional Experts with IT as umbrella
  facilitator
• Core Team Leader Director / ED with Business
  Process Knowledge and Acceptable Image

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Methodology / Model

• Technology
• Assess existing IT infrastructure
• Assess IT Utilisation
• Identify weak links
• Security Architecture

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Methodology / Model

• People
• Improve Information Culture
• Inculcate sense of ownership
• Acceptance to migration to IT enabled system
• Approach - EEE

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Methodology / Model
ENLIGHTENING
TRANSPARENCY
CONFIDENCE
ERP
ENCOURAGING
EMPOWERING
TRUST
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Methodology / Model
ENLIGHTENING
TRANSPARENCY

• Workshops and Trainings
• Invited Lectures for Top Management
• In-house news bulletins and Journals
• Sessions by domain experts from peer
  organisations

CONFIDENCE
ERP
ENOURAGING
EMPOWERING
TRUST
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Methodology / Model

• Encourage use of existing systems by
• developing user friendly applets
• Promotion of user-developed applications
• Introduction of user Specific services enabled by
  IT

ENLIGHTNING
TRANSPARENCY
CONFIDENCE
ERP
ENCOURAGING
EMPOWERING
TRUST
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Methodology / Model

• Confidence development by standardisation of
  computing systems
• Inculcate Sense of pride in using computing
  systems
• Workshops and trainings on power of iT
  applications for better monitoring and management
• User Involvement and skill development

ENLIGHTNING
TRANSPARENCY
CONFIDENCE
ERP
ENOURAGING
EMPOWERING
TRUST
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3Ms EasilyManageable
Money
Machine
Material
STABLE, CERTAIN
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4th M the decisive
Money
Men
Machine
Material
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Example
EEE Show Case Example
Inspection Management Process
IMS
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Earlier Process
Sequential
CC INSP DEPT
REG INSP DEPTs
Allocation
Reporting
Clearence
Instructions
Insp. Requests
Plan Reporting
Insp. Requests
VENDORS
INSP ENGRs
Inspection Scheduling Inspection
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Information Model of Inspection Process
Inspection Engineers
Inspection Office Administrator
CC Administrator
Inspection Management System
IMS
Guests
Vendors
Top Management
Site Personnel
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Case Outcomes

• Highly efficient monitoring
• Reduction in Process time from over 2 weeks to
  3 days on average
• Increased Transparency and confidence
• Convenience
• Cost Reduction
• Office processes
• Travel
• Duplications
• Information based work culture

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Acknowledgement
Thanks, you favored us to be before you Thanks,
Dr Jaiswal for throttling us to make this.
Thanks, Dr. Saxena, for all those nice insights
given to us. Thanks, dear fellow officers for
such a nice collaboration and encouragement
POWERGRID
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take care
we are emerging, we have to.